93-20251218094708 hcbs

Harrison County Board of Supervisors in Gulfport, Mississippi, is seeking Requests for Proposals (RFP) for two distinct record storage services: Climate Controlled Record Storage Services for offsite inactive records and Non-Climate Controlled Record Storage Services for offsite active records. The procurement opportunity is open to vendors capable of providing comprehensive document storage solutions that meet the county's specific archival needs. Proposals will be accepted until January 20, 2026, with public openings scheduled for 10:30 a.m. (climate controlled services) and 10:45 a.m. (non-climate controlled services) at the Board of Supervisors Conference Room, First Judicial Courthouse. Interested vendors can obtain RFP packets through the Harrison County Purchasing Department via phone (228-865-4028), email (jswilliams@co.harrison.ms.us), or the county's bidding website (www.harrisoncountybids.com). Sealed proposals must be delivered to the Chancery Clerk's Office or Board of Supervisors conference room by 5:00 p.m. on January 19, 2026, or prior to the opening time on January 20, 2026. Electronic submissions are also accepted through www.harrisoncountybids.com, with technical support available through Plan House at 228-248-0181.

The RFP does not specify any specific set-aside designations or restrictions on participating organizations. The county reserves the right to accept or reject any or all submittals and may hold proposals for up to sixty days before making an award determination. No specific incumbent vendors, budget ranges, or funding amounts were disclosed in the provided documentation. The solicitation includes standard force majeure provisions, which stipulate that if the agency experiences a closure on the advertised opening date, all submissions will be opened on the next operational business day at the previously announced time. Vendors are considered to have accepted these terms upon submission of their proposals. While the document lacks detailed financial information, it provides a clear framework for potential vendors interested in providing record storage services to Harrison County.