93-20251218094708 HCBS.pdf
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- Attached to
- 93-20251218094708 HCBS
- Solicitation number
- 3170034667
- Issued by
- Hinds County, Mississippi
About this file
This is a Request for Proposals (RFP) Notice issued by the Harrison County Board of Supervisors in Gulfport, Mississippi, for two distinct record storage services. The County is soliciting proposals for Climate Controlled Record Storage Services for offsite inactive records and Non-Climate Controlled Record Storage Services for offsite active records. Sealed or electronic proposals will be received until January 20, 2026, with public opening scheduled for 10:30 a.m. for climate controlled services and 10:45 a.m. for non-climate controlled services at the Board of Supervisors Conference Room, First Judicial Courthouse, 1801 23rd Avenue, Gulfport, Mississippi. RFP packets are available at no charge through the Harrison County Purchasing Department at 228-865-4028, via email at jswilliams@co.harrison.ms.us, or through www.harrisoncountybids.com. Sealed proposals must be delivered to the Chancery Clerk's Office or Board of Supervisors conference room no later than 5:00 p.m. on Monday, January 19, 2026, or prior to the opening time on January 20, 2026. Electronic submissions must be completed online at www.harrisoncountybids.com before the opening date and time. For electronic bidding questions, vendors should contact Plan House at 228-248-0181. The County reserves the right to accept or reject any or all submittals and may hold proposals for up to sixty days before award determination.
The RFP notice does not specify pricing terms, set-asides, incumbent contractors, funding amounts, or other financial details in the document provided. The notice includes standard force majeure language addressing potential agency closures, stipulating that if closure occurs on the advertised opening date, all submittals will be opened on the next business day the agency is operational at the previously advertised time, with vendors deemed to have accepted these terms upon submission.
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Text version
NOTICE FOR
REQUESTS FOR PROPOSALS (RFP)
The Harrison County Board of Supervisors, Gulfport, Mississippi, will receive sealed or electronic submissions of Requests for Proposals (RFP) for:
1. CLIMATE CONTROLLED RECORD STORAGE SERVICES
(Offsite Inactive Records)
2. NON-CLIMATE CONTROLLED RECORD STORAGE SERVICES
(Offsite Active Records) at the Board of Supervisors Conference Room, First Judicial Courthouse, 1801 23rd Avenue, Gulfport, Mississippi, Tuesday, January 20, 2026 and then at said office publicly opened and acknowledged at the times listed below:
1. 10:30 a.m. for the CLIMATE CONTROLLED RECORD STORAGE SERVICES
2. 10:45 a.m. for the NON-CLIMATE CONTROLLED RECORD STORAGE SERVICES
RFP Packets can be viewed, downloaded or requested as follows:
1. www.harrisoncountybids.com
2. RFP Packets may be obtained via e-mail (jswilliams@co.harrison.ms.us ) or in person, at
NO CHARGE, by contacting the Harrison County Purchasing Department at 228-865-
4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport, Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m.
“Sealed” proposals must be on file with the Clerk of the Board prior to the opening date and time as stated above. Sealed submittals must be sealed and clearly marked on the outside of the envelope as which RFP listed above to be opened Tuesday, January 20, 2026”. Sealed envelopes not so marked are submitted at the risk of the prospective contractor and the County assumes no responsibility for the premature opening of same by any County employee. Sealed submittals sent through the U.S. Mail are done so at the risk of the prospective contractor and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerk’s Office, Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd Avenue, Gulfport, Mississippi
39501. The County is NOT responsible for submittals that arrive in the mail after the designated opening time. Sealed submittals may be delivered in person to the Harrison County Chancery
Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi 39501 until 5:00 p.m. on Monday, January 19, 2026 or the Board of Supervisor’s conference room at the First Judicial District Courthouse, 1801 23rd Ave., Gulfport, Mississippi
39501 on Tuesday, January 20, 2026 prior to the opening time as listed above.
“Electronic” proposals must be submitted on-line at www.harrisoncountybids.com prior to the opening date and time as stated above. For any questions relating to document downloads, and/or registration for electronic bidding process, please call Plan House at 228-248-0181.
If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure http://www.harrisoncountybids.com/ mailto:jswilliams@co.harrison.ms.us http://www.harrisoncountybids.com/ prevents the opening of Proposals at the advertised date and time, all submittals received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the submittals opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon submission of a Proposal submittals, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Submittals shall be received by the agency until the new date and time of the submittal opening as set forth herein. The agency shall not be held responsible for the receipt of any submittals for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its submittal by the agency prior to the new date and time of the submittal opening.
The County expressly reserves the right to accept or reject any or all submittals or any part of any or all submittals based on best submittal determination. If the submittal documents request separate phases or items of a project, the County reserves the right to accept or reject any or all submittals or any part of any or all submittals based on a best submittal determination on each phase or item for which a separate submittal is requested.
RFPs may be held by the County for a period not to exceed sixty (60) days from the date of submittal for the purpose of reviewing and investigating the Proposals of submitter, prior to awarding of the Contract.
By Order of the Board of Supervisors, adopted this the 3rd day of November, 2025.
Angela Thrash
Clerk of the Board of Supervisors
Harrison County, Mississippi
By
(SEAL)
Publication Dates: Friday, December 19, 2025
Friday, December 26, 2025
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