50-2526017 Fixed Asset Inventory Scanner and Control Solution IT Sourcing Event
Closed State & local contract opportunity Posted
- Solicitation number
- Doc2257604630
- State
- North Carolina
- Responses due
Opportunity facts
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
The North Carolina Community College System Office is requesting proposals for a fixed-asset inventory scanner solution serving the System Office and fifty-eight North Carolina Community Colleges, with written questions due July 1, 2026, oral presentations and demonstrations for finalists scheduled August 3–7, 2026, and offers due July 20, 2026.
The scope encompasses handheld scanning hardware (Android Enterprise preferred), mobile scanning applications, middleware for data integration, and implementation and support services. The solution must support concurrent dual-ERP operation across Ellucian Colleague and Ellucian Banner systems without requiring re-licensing, re-implementation, or re-configuration. Vendors must address migration from existing Motorola MC55A scanners and legacy Mobile Asset Counter software. Hardware must be rugged enterprise-grade with a minimum three-year warranty and advanced exchange options. The solution must comply with North Carolina Department of Information Technology security standards, NIST 800-53 controls, and FIPS 140-2 or 140-3 validated cryptographic modules, with strict Entity-level data segregation.
Support Services must include defined SLAs: Severity 1 incidents require 1-hour response and 4-hour restore; Severity 2 incidents require 2-hour response and 8-hour restore.
This is an indefinite-quantity, agency-specific contract with undetermined purchase volume; the State reserves the right to make partial or multiple awards. The contract term is four years with two optional one-year extensions. Pricing must be itemized on the Cost Form with a proposed payment schedule tied to deliverable and milestone acceptance. Annual cost increases are capped at 5%. Travel costs must be included in pricing with no separate reimbursement.
Vendors must submit financial statements, security assessments (VRAR), architecture diagrams, and references demonstrating prior experience with concurrent multi-ERP implementations in higher education or public-sector environments. Best and Final Offers are due August 28, 2026, with contract award anticipated September 14, 2026.
Opportunity text
The purpose of this RFP is to establish contracts with qualified Vendors to furnish, deliver, implement, and support a Fixed-Asset Inventory Scanner Solution including hardware, software and services for the North Carolina Community College System Office ("System Office") on behalf of NCCCS and fifty-eight (58) North Carolina Community Colleges (hereinafter individually known as the "Entity" and collectively known as the "Entities") as needed for their individual college.The solution is intended to support System Office-level administration, configuration, and governance, while enabling downstream adoption and operation by individual colleges under a unified technical, security, and data framework.
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