50-2526017 Fixed Asset Inventory Scanner Solution Appendices Workbook.xlsx

This is an appendices workbook supporting a Fixed Asset Inventory Scanner Solution RFP issued by the North Carolina Community College System Office on behalf of the System Office and fifty-eight North Carolina Community Colleges. The solution encompasses handheld scanning hardware (Android Enterprise preferred), mobile scanning applications, middleware for data integration, and implementation and support services designed to support concurrent dual-ERP operation across Ellucian Colleague and Ellucian Banner systems. The RFP requires vendors to address migration from existing Motorola MC55A scanners and legacy Mobile Asset Counter software while maintaining entity-level data segregation across the college system. Written questions are due July 1, 2026, with offers due July 20, 2026. Oral presentations and demonstrations for finalists are scheduled August 3-7, 2026, and Best and Final Offers are due August 28, 2026, with contract award anticipated September 14, 2026. The contract term is four years with two optional one-year extensions.

The appendices workbook provides detailed technical specifications and evaluation frameworks across multiple domains: Colleague and Banner ERP mapping instructions with automated integration requirements; testing protocols with defined test case documentation; security requirements including encryption standards, FIPS 140-2/140-3 validation, identity and access controls, and compliance certifications; device configuration specifications; barcode labeling standards and legacy MAC crosswalk guidance; acceptance criteria for hardware, software, and ERP integration; and support service level agreements defining critical incident response at one hour and four-hour restoration targets. Hardware must be rugged enterprise-grade with a minimum three-year warranty and advanced exchange options, and the solution must comply with North Carolina Department of Information Technology security standards and NIST 800-53 controls. Vendors must submit financial statements, security assessments, architecture diagrams, and references demonstrating prior experience with concurrent multi-ERP implementations in higher education or public-sector environments. This is an indefinite-quantity, agency-specific contract with undetermined purchase volume; pricing must be itemized on cost forms with annual increases capped at five percent, and all travel costs must be included in pricing with no separate reimbursement.