50-2526017 Fixed Asset Inventory Scanner Vendor Pricing Form (3).xlsx

This Vendor Pricing Form is associated with an RFP issued by the North Carolina Community College System Office (NCCCS) on behalf of the System Office and fifty-eight North Carolina Community Colleges to establish contracts for a Fixed-Asset Inventory Scanner and Control Solution. The solution encompasses hardware devices, software licenses, implementation services, training, support and maintenance, and optional add-ons designed to support system-level administration and governance while enabling adoption across individual colleges under a unified technical and security framework. The pricing form requires vendors to submit comprehensive pricing across multiple service categories including hardware with bulk pricing tiers for units ranging from 25 to 500+, accessories, extended warranties, software licenses with flexible billing options (monthly, quarterly, or annual), middleware/connectors, multi-year pricing with annual increases capped at 5%, implementation and training services, support and maintenance plans with tiered SLA options, and SaaS subscription offerings.

Vendors must complete all relevant pricing tabs using the provided data validation dropdowns and must not exceed 5% annual cost increases, with cells automatically flagging values outside policy parameters in red. Pricing must be submitted in USD with options to display equivalent rates in EUR, GBP, or CAD. The form includes comprehensive pricing structures for services such as implementation on a per-entity basis, training sessions with specifications for modality (onsite or virtual), session length, and participant capacity, project management with fixed fees and optional caps, and support/maintenance plans offered at Standard, Enhanced, and Premium tiers with defined SLA targets. Travel costs must be included in pricing with no separate reimbursement. The vendor must confirm compliance with all pricing instructions and policy requirements, and the pricing summary section consolidates all one-time and recurring costs across hardware, software, services, support/maintenance, SaaS, and optional add-ons.