Z1DA--NRM-const 528A5-23-503 building 36 ground and second floor window replacements

Amend drawings, SOW, and specifications. Add RFI answers and Asbestos report.

DELIVERY OF BIDS

Due to COVID-19 concerns, there will not be a face-to-face public bid opening. In accordance with FAR 14.202-8, send all submission documents via email to victor.favero@va.gov by 10:00 AM EST Wednesday, May 10, 2023. Bids received after this time may be rejected.

All Contractors providing an electronic bid submission must still meet all requirements listed under Bid Submission in the solicitation. The bid opening and public reading of the bids will be via teleconference. Bidders may call 1-332-249-0600 at 10:15 AM EST and enter participant code 971938857# to join.

The bid submission emails will be kept in an electronic folder unread until 10:15 AM EST when they will be opened and read to the public. **NOTE: PLEASE ALLOW AT LEAST 30 MINUTES FOR BIDS TO ARRIVE IN EMAIL**

After all bids have been read, the apparent low bidder shall submit the signed original copy of the bid and all required documents, including bonds via mail to:

Department of Veterans Affairs

Network Contracting Office 2

Attn: Victor Favero

2875 Union Rd, Suite 3500

Cheektowaga, NY 14227

SITE VISIT

Bidders are urged and encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is scheduled for Wednesday, April 26, 2023, @ 10:00 am (EST). Due to the pandemic, participants are required to wear disposable surgical masks at all times while inside the building as cloth masks are no longer acceptable when entering the Canandaigua VA Medical Center. Participants are to enter through the main entrance to be screened for COVID 19 prior entering building. Please bring a government issued photo ID. Please meet in the building 118 Conference Room, where you will be met by the Contracting Officer Representative.

Attendance is not mandatory; however, all bidders are strongly encouraged to attend.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI via email to victor.favero@va.gov.

RFIs will be responded to as necessary in amendment format which will be posted on http://www.sam.gov

The deadline for submission of RFIs for this solicitation is May 3, 2023 at 12:00 PM (EST). No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone RFIs will not be accepted or returned.

Revised Drawing Addendum.

Building 36 Ground and Second Floor Window Replacements

528A5-23-503

GENERAL PROJECT WORK SCOPE DESCRIPTION

Existing Conditions:

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday Friday 8:00am 4:30pm. Current windows in Building 36 are out of date at the ground and second levels. The scope includes upgrading the existing windows to more energy efficient windows while maintaining historic features to the fenestration. Building 36 is currently partially vacant on the first and second floors with mixed use departmental occupancy on the ground floor.

Scope of Work:

The general scope of this project is to replace windows and accompanying parts on the ground and second floors of Building 36, at the VA Medical Center, Canandaigua, NY.

GENERAL SCOPE:

A. DEMOLITION:

a. Remove 142 windows, trim, and sealants. Dispose of all materials in accordance with regulations and specifications.

b. Contractor is to completely remove and dispose of all materials associated with the window replacement. Hazardous materials are to be abated and disposed of in accordance with NYS Code rule 56.

c. Existing windows have lead based paint. Removal and disposal of windows must comply with all state and federal regulations including OSHA 29 CFR 1926.62 and EPA.

d. Window removal and abatement to take place from the outside unless otherwise approved by the COR.

B. WINDOW INSTALLATION:

a. Provide all labor, material and equipment to install 141 various sized new aluminum frame windows.

b. New windows are to meet all current energy requirements.

c. Windows are to match existing windows in style, functionality and appearance unless otherwise indicated on contract drawings.

d. All windows will include muntins between the glass unless otherwise indicated.

e. All windows are to be double hung operable unless otherwise indicated.

f. Questions concerning existing conditions must be captured through proof of photo-documentation for to determine ownership.

C. WINDOW FINISHING:

a. Where window is to be replaced in a finished space, contractor is responsible for all exterior and interior finishes associated with a complete window installation.

D. EXISTING GROUND FLOOR WINDOWS:

a. Replace (5) F Type windows in the Call Center Training room and near the temporary Canteen as shown in drawing A101.

E. EXISTING PORCH WINDOWS:

a. Replace (14) Aluminum Manufactured Architectural Filler Panels to match window frame material as shown on drawings A102; A201.

PHASING

A. Contractor is to provide a phasing plan that will minimize the impact to occupied areas. Occupied areas of Building 36 and adjacent buildings must be able to maintain operations throughout the project.

B. Contractor is to complete all work associated with individual window removal and installation in 1 working day. Contractor is responsible to ensure a weather tight seal is completed throughout the process.

C. Contractor is required to provide two weeks notice for any window replacement in an occupied area.

CODE REQUIREMENTS:

The installed system must, at a minimum, be in accordance with all applicable codes including Veterans Affairs standards which can be found at https://www.cfm.va.gov/til/. This will include, but not be limited to: Department of Veterans Affairs Design Manuals, VA Publications, and Construction Standards, National Fire Protection Code (NFPA), Life Safety Code, Underwriters Laboratory (UL), International Building Code IBC, National Electric Code (NEC), the VA Information Security Handbook 6500.6, Occupational Health, and Safety (OSHA), and Environmental Protection Agency (EPA) requirements (to include Mold Remediation in Schools and Commercial Buildings). All work will be completed by certified individuals. All abatement will be in compliance with NYSCR 56.

Specifications: Please see attached.

General Requirements:

A. The contractor shall review the contract documents for conflicts. Where conflicts exist work shall not proceed until the COR has been notified and has given direction.

B. Where incidental work is required to accomplish work shown on the drawings, this work is implied and shall be included as part of the base bid.

C. Prior to any work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR to determine existing conditions.

D. After the work, the existing work areas shall be returned to their original state before final approval shall be given. After the completion of construction, the contractor shall completely clean all surfaces of construction debris. All surfaces shall be wiped clean of dust, including fixtures, window sills, door frames, etc.

E. The contractor shall provide a minimum of two (2) hardcopies of operating and service manuals for each device/material installed as part of the project.

F. The contractor shall receive all deliveries of materials, equipment, tools, or other goods off of station, and bring them to the job site. The Canandaigua VA shall not accept deliveries for project purposes.

G. The contractor shall prepare and submit an excel spreadsheet listing all submittals required. The worksheet shall be submitted by the contractor and reviewed and re-submitted as necessary.

H. The contractor shall not proceed with any on-site work until the completion of the submittal process or approval to proceed from the CO and COR without completion of the submittal process. Not less than 14 calendar days shall be planned for COR review of each submittal. Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal.

I. Any non-lead time materials will only be paid for when installed.

J. Any items identified as punch list items will be fixed prior to project closeout.

K. Special care will be taken to secure tools and construction equipment during construction as this facility has patients in it.

L. Work cleanliness must be adhered to throughout the project.

M. Sounds and vibrations must be kept to a minimum to avoid patient disruption. The COR reserves the right to stop work if sound and vibrations are impacting patient living.

N. Off tour work may be required to minimize impact to Veterans and employees.

O. The contractor shall warranty all work included for 1 year from the date of acceptance.

Warranty shall include any labor or parts necessary to ensure complete functionality of the work.

Submittals:

Submittals are required for all items outlined in the specification and include but are not limited to the submittals as shown in the attached submittal log.

Project Duration:

The total project duration for this project is not to exceed 365 days. This includes all processes starting with submission and approval of all submittals and ending with final punch list completion.