T016--AV TeleHealth Acq Plan
Closed Solicitation Posted
- Solicitation number
- 36C77624Q0003
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (DVA) requires audio/visual equipment and related services for a meeting to be held at the Sheraton Orlando North hotel from October 11-13, 2023, for approximately 100 participants. The contractor will be responsible for the initial setup, day-to-day system support, and teardown of the equipment, as well as providing all necessary labor, supervision, and other resources. The contractor must also have experience working at trade shows, conventions, conferences, and meetings, and be able to connect government-provided equipment to the hotel's sound system.
List of Products and Services:
- Audio/visual equipment and related services
- Initial setup of equipment
- Day-to-day system support
- Teardown of equipment
- Labor and supervision
- Connection of government-provided equipment to hotel sound system
- Experience working at trade shows, conventions, conferences, and meetings
- Security for the rental equipment
- Compliance with all labor laws
- Travel costs within a 50-mile radius from the contractor’s facility
- Handling of extraneous hotel venue charges related to the conference setup and strike down for audiovisual services.
Notice text
3 versions
Update #3 · Latest ·
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Update #2 ·
The AV Pricing form may be located under attachments here.
https://sam.gov/opp/8e5361b97639422e94608a13c9ee5084/view
Projection
Will you need (1) or (2) screens w/projectors set up? 1 is fine for 100 people, so long as everyone can see
We have 6 x10 or 7 x13 screens (the 7x13 screens will need stronger projectors) 6 x10 is fine
Would you prefer front or rear projection (also depends on number of attendees and what works best in the room) doesn t matter, whatever works best in room
Will you be providing the laptop (or multiple laptops) laptop requested in SOW/AV price list
Will the presentation have videos embedded in it yes
· Audio
What type of microphones will you need wireless handheld, wireless lapel, wired podium all are listed in the SOW and AV price list 1 wireless lav, 2 wireless hand held mics with tall stand for audience Q&A, 1-wired for the hotel provided podium in GS
How many mics will be needed see above
Will you want music played in between the sessions - not necessarily might be nice,
· Drape/Uplighting
Would you like to have draping between the screens yes
Would you like to have up lighting on the drape not necessary, no video recording happening
· On Site Support
Would you like to have a dedicated AV technician in the room for the entire event yes, it is stated in the SOW and AV price list
Or just AV support onsite (which we always have)
· Internet
The group has confirmed the internet already though Encore
· Breakout Rooms
Wil you need screen/projector set up for breakout rooms? No, just a power strip for equipment provided by presenter
How many breakout rooms? 7
Will you need any audio in the breakout rooms no, just power strips, as listed in the SOW/AV price list
Update #1 ·
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Files
| File | Type | Posted |
|---|---|---|
| S06 - 52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services tailored.pdf | ||
| S06 - SOW Final - AV Tele - REV 230920.pdf | ||
| 36C77624Q0003 0002.docx | DOCX document | |
| 36C77624Q0003 0001.docx | DOCX document | |
| P09 - SOW Final - AV Tele.pdf | ||
| P01 - AV Pricing Form - AV Tele.xlsx | XLSX spreadsheet | |
| 36C77624Q0003.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| T016--AV TeleHealth Acq Plan | Pre-Solicitation |
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