Supply of Inverter type wall mounted split AC units for USGR
Closed Solicitation Posted
- Solicitation number
- 191N6025Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Chennai Tamil Nadu 60000 India
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General in Chennai, India is seeking quotes for the supply of inverter-type wall mounted split air conditioning units for U.S. Government Residences. The Department of State is procuring 15 units of 1.5TR and 45 units of 2.0TR wall mounted inverter model split ACs, with mandatory local service support availability in Chennai. Vendors must submit electronic quotes by Wednesday, April 16, 2025, at 3:00 PM IST, with technical queries due by Monday, April 07, 2025. Potential contractors must be registered in the System for Award Management (SAM) for orders over $30,000 and comply with federal anti-discrimination laws. The evaluation will focus on the lowest-priced, technically acceptable responsible bidder meeting the consulate's specific technical requirements and specifications outlined in ANNEXURE A.
The solicitation does not include any specific set-aside designations for small businesses or disadvantaged vendors. The procurement is categorized under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing and PSC code 4120 for Air Conditioning Equipment. Potential vendors must provide comprehensive documentation including technical specifications, warranty details, product catalogues, and mandatory compliance forms such as the NDAA Compliance form. The place of performance is Chennai, Tamil Nadu, India, with a required delivery timeline of 60 days from contract award. Payment terms include Electronic Fund Transfer within 30 days of supply completion, with specific requirements for 10-year compressor warranty, 5-year PCB warranty, and 1-year machine warranty for the supplied air conditioning units.
Notice text
Consulate Solicitation # 191N6025Q0003 - “Supply of Inverter type wall mounted split AC units for U.S. Government Residence (USGR)”
Request for Quote for the “Supply of Inverter type wall mounted split AC units for U.S. Government Residence (USGR)” as listed below and as per specifications provided in ANNEXURE – A to U.S. Consulate General located at 220 Anna Salai, Gemini Circle, Chennai – 600 006, India.
The U.S. Consulate General, Chennai invites you to participate in this solicitation for the “Supply of Inverter type wall mounted split AC units for U.S. Govt. Residences (USGR)”, as described in the attached solicitation documents and as per specifications provided in ANNEXURE A.
The vendor shall furnish all the information required to accomplish the requirement as required in the solicitation document. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
Deadline for questions : Monday, April 07th, 2025, 3 PM IST to DudteMJ@state.gov cc to ChennaiProcurementFSNS@state.gov
Deadline for RFQ Submittal: Wednesday, April 16, 2025, 3 PM IST to DudteMJ@state.gov cc to ChennaiProcurementFSNS@state.gov
- Vendor must have service support availability in Chennai, India [Mandatory].
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
1. Mr. Michael J. Dudte - Contracting Officer
Phone Number: 044-2857 4000
Email: DudteMJ@state.gov
2. Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurementFSNS@state.gov
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6025Q0003 - PR15246781 - Supply of Inverter type wall mounted split AC units for U.S. Govt. Residence (USGR)”. Please do not submit your quotation via courier. Quotes submitted to any other email id and after the due date and time given, shall not be considered.
SAM (System for Award Management) Registration.
ITS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $ 30,000
ATTACHMENTS:
- 191N6025Q0003 - PR15246781 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal, along with the quote).
- 191N6025Q0003 - PR15246781 – ANNEXURE A - AC Generic Specifications
- 191N6025Q0003 - PR15246781 – Vendor QA Sheet (Submit your queries as per this format).
- Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
- Vendor Compliance with Applicable Federal Anti-Discrimination Law (Mandatory) (To be completed and submitted along with quote – MANDATORY)
- CLAUSES – Commercial Items.
Files
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