Service Center Operations Support Services (SCOSS) - Draft RFP

Added: Mar 14, 2014 3:42 pm Modified: Apr 29, 2014 11:46 amTrack Changes

This FBO posting is to notify any interested offerors of the following updates:

1. USCIS Contracting is requesting a Letter of Intent frofrom any interested offeror; If you plan on participating in the re-competition for SCOSS, either as a prime contractor or part of a Joint-Venture, please send us a Letter of Intent to submit an offer.

Reponses from firms that intend to participate will only be used for USCIS acquisition planning purposes and no information will be released publicly. Response to this request is optional and does not disqualify you from participation in responding to the Final RFP with proposal if you fail to provide a Letter of Intent. However, USCIS Contracting may change their acquisition strategy based on a significant lack of response from firms requested to send us a letter of intent.

We have two important points of information to highlight for to those interested in participating. The following requirements will need significant consideration by offerors prior to making the decision to participate:

a. FAR 52.219-27 will apply. This clause (FAR 52.219-27(d)(1) requires that, if an SDVOSB set-aside is used, "at least 50% of the cost of personnel for contract performance will be spent for employees of the [Offeror} or employees of other SDVOSB concerns."

b. Facility security clearance requirement. The prime contractor must have an approved facility clearance at the SECRET level prior to submitting a proposal. If a subcontractor will be performing work subject to a SECRET clearance, the prime contractor may be a sponsor to ensure the subcontractor has an APPROVED facility clearance at the SECRET level prior to award. USCIS will not sponsor any primes/subcontractors for a Facility Clearance at any level.

2. At this time, the projected date for the issuance of the Final Solicitation is by the end of the week, Friday May 23rd, 2014. The Final Solicitation/Request for Proposal (RFP) will be issued through a new posting on FBO.gov.

Feel free to contact me (and CC:Gale.Bonnett@dhs.gov) with questions regarding the release of the Final Solicitation (RFP) for SCOSS. We are, however, no longer collecting questions regarding the previously posted Draft RFP or the completed site visits at this time. There will be a time and opportunity for questions regarding the Final RFP following its issuance.

We would like to request Letters of Intent to submit an offer by 5pm ET by next Wednesday May 7, 2014, sent by email to sonah.lee@dhs.gov (and CC: Gale.Bonnett@dhs.gov).

Added: Mar 14, 2014 3:42 pm Modified: Apr 11, 2014 1:25 pmTrack Changes

THIS POSTING INCLUDES THE FOLLOWING ATTACHMENTS:

Site Visit Handouts (zipped) - for all four service center locations

Q&A that was received in writing by the deadline of 5pm 4/8/14.

We are no longer taking questions regarding any Draft RFP HSSCCG-14-R-00027 postings or site visits.

We hope to issue the FINAL RFP through a new FBO.gov posting by the week of 12 May 2014.  Feel free to contact sonah.lee@dhs.gov to inquire about any updates regarding the release of the FINAL RFP for SCOSS.

Added: Mar 14, 2014 3:42 pm Modified: Mar 29, 2014 3:40 pmTrack Changes

THIS POSTING INCLUDES THE FOLLOWING ATTACHMENTS:

Q&A set 2 of 2.

PWS attachments:
8.4 (2) new
8.2 revised
8.7 revised
8.8 revised

Latest Collective Bargaining Agreements for CA and VT.

Questions regarding any Draft RFP HSSCCG-14-R-00027 posting is welcome to be sent in writing to sonah.lee@dhs.gov

Site visit related questions from attendees are due by 4/8/14 to sonah.lee@dhs.gov

Added: Mar 08, 2014 12:14 pm Modified: Mar 20, 2014 5:29 pmTrack Changes USCIS Service Center Operations Support Services (SCOSS)
The re-compete of the SCOSS requirement is in support of service centers located in
Vermont, California, Texas and Nebraska.  These four centers provides support services related to records management for adjudication of certain applications or immigration services and benefits. Services include: correspondence management, data collection, fee collection and file operations.  Applications are mailed to the USCIS Service Centers and they are not staffed to receive any walk-in applications or questions.

THIS IS A DRAFT SOLICITATION.

No proposals will be accepted in response to this DRAFT RFP.

Added: Mar 14, 2014 3:42 pm Modified: Mar 20, 2014 5:29 pmTrack Changes

THIS POSTING INCLUDES THE FOLLOWING ATTACHMENTS:

PRE-SOLICITATION BRIEFING SLIDESHOW (.PPT)

ANSWERS TO QUESTIONS RECEIVED PRIOR TO THE PRE-SOLICITATION BRIEFING EVENT, (SET 1 OF 2)

AND

LIST OF ATTENDEES WHO PARTICIPATED IN THE PRE-SOLICITATION EVENT. 

Some handwritten names/company names of those who attended without pre-registering were difficult to read, we apologize for any errors.  Feel free to contact me to correct the name/company name if you find an error in what is listed: sonah.lee@dhs.gov

The Answers to Questions that were submitted prior to the Pre-Solicitation Briefing event set 2 of 2, plus the answers to questions submitted by notecard, plus any other questions received by email by close-of-business Firday 3/21/14 will be consolidated for release on FBO by next Friday 3/28/14.

Pre-registration for site visits is now closed.  Only pre-registered attendees may attend.  Each service center security official will be receiving pre-registered names in advance and those who are not pre-registered will not be alllowed to enter any federal building facility.

Added: Mar 17, 2014 11:44 am Modified: Mar 20, 2014 5:29 pmTrack Changes

Added: Mar 17, 2014 11:44 am FINAL PRE-SOLICITATION INSTRUCTIONS ARE ATTACHED TO THIS POSTING. 

THESE INSTRUCTIONS HAVE BEEN SENT BY EMAIL TO ALL PRE-REGISTERED ATTENDEES AS OF 3.14.14 AND AGAIN 3.17.14 BUT TECHNICAL PROBLEMS HAVE PREVENTED ALL RECIPIENTS FROM ACTUALLY GETTING THE EMAIL. 

THIS ATTACHMENT AND POSTING IS FOR ANY PRE-REGISTERED INDIVIDUAL WHO PLAN TO ATTEND THE PRESOLICITATION BRIEFING MEETING THIS WEDNESDAY 19 MARCH IN MANASSAS, VA.

Added: Mar 14, 2014 3:42 pm This posting includes changed pages of the Draft RFP: section IV (pages 118-133) and section V (pages 140-146).  (Note, page number have shifted with changes in the draft RFP and do not match the original draft RFP page numbers).  Changes in language have been highlighted in yellow.

Added: Mar 08, 2014 12:14 pm Modified: Mar 12, 2014 11:50 amTrack Changes THIS MODIFICATION OF THE ORIGINAL DRAFT RFP POSTING INCORPORATES SPECIFIC INSTRUCTIONS BELOW FOR PRE-REGISTRATIONS (WHICH WERE ALSO REFERENCED IN SECTION IV OF THE RFP DRAFT), AND ALSO INCLUDES THE FINALIZED SITE VISIT DATES/TIMES/ADDRESSES IN A PDF ATTACHMENT.

THE DEADLINE TO REGISTER FOR THE PRE-SOLICITATION BRIEFING HAS BEEN EXTENDED TO TUESDAY MORNING, 18TH MARCH, 2014, BY 9:00AM ET.


USCIS Service Center Operations Support Services (SCOSS)
The re-compete of the SCOSS requirement is in support of service centers located in
Vermont, California, Texas and Nebraska.  These four centers provides support services related to records management for adjudication of certain applications or immigration services and benefits. Services include: correspondence management, data collection, fee collection and file operations.  Applications are mailed to the USCIS Service Centers and they are not staffed to receive any walk-in applications or questions.

THIS IS A DRAFT SOLICITATION.

No proposals will be accepted in response to this DRAFT RFP.

ANY QUESTIONS IN REGARDS TO THIS DRAFT DOCUMENT SHOULD BE SENT IN WRITING BY EMAIL TO SONAH.LEE@DHS.GOV AND KRISTIE.NESTLE@DHS.GOV BY FRIDAY 14 MARCH 2014 @ 4:00PM ET. 

EVENTS:

PRE-REGISTRATION TO ATTEND A PRE-SOLICITATION BRIEFING MUST BE MADE BY: Tuesday, 18 MARCH 2014 @ 9:00 am ET.
The Pre-Solicitation Briefing will be held in the Verizon Auditorium of the Prince William Campus, George Mason University in Manassas, VA on Wednesday March 19th, 2014 from 10 am to Noon EST. Pre-registration is required to attend. All pertinent information will be sent after a successful pre-registration. Travel costs will not be reimbursed by the Government. 

PRE-REGISTRATION TO VISIT SERVICE CENTER SITES MUST BE MADE BY: THURSDAY 20 MARCH 2014 @ 5:00 PM ET.
Site visits will take place in all service centers in the following states: CA, VT, NE, and TX. Tentative Site Visit days are listed in the Draft RFP Section IV. Only pre-registered participants will be allowed to enter the site buildings and partcipate in the site tours scheduled. All pertinent information regarding site visits will be sent to any pre-registered participant. Travel costs will not be reimbursed by the Government.

To pre-register, send an email to sonah.lee@dhs.gov and copy gale.bonnett@dhs.gov with the names of ONLY up to 2 attendees, the company name and which event you would like to pre-register for. The deadline for site visits is strict and attendees will not be permitted to enter a building without pre-registration.

Added: Mar 08, 2014 12:14 pm USCIS Service Center Operations Support Services (SCOSS)
The re-compete of the SCOSS requirement is in support of service centers located in Vermont, California, Texas and California.  These four centers provides support services related to records management for adjudication of certain applications or immigration services and benefits. Services include: correspondence management, data collection, fee collection and file operations.  Applications are mailed to the USCIS Service Centers and they are not staffed to receive any walk-in applications or questions.

THIS IS A DRAFT SOLICITATION.

No proposals will be accepted in response to this DRAFT RFP.

ANY QUESTIONS IN REGARDS TO THIS DRAFT DOCUMENT SHOULD BE SENT TO SONAH.LEE@DHS.GOV AND KRISTIE.NESTLE@DHS.GOV BY FRIDAY 14 MARCH 2014 @ 4:00PM ET. 

EVENTS:

PRE-REGISTRATION TO ATTEND A PRE-SOLICITATION BRIEFING MUST BE MADE BY: FRIDAY, 14 MARCH 2014 @ 5:00 PM ET.
The Pre-Solicitation Briefing will be held in the Verizon Auditorium of the Prince William Campus, George Mason University in Manassas, VA on Wednesday March 19th, 2014 from 10 am to Noon EST. Pre-registration is required to attend. All pertinent information will be sent after a successful pre-registration. Travel costs will not be reimbursed by the Government.

PRE-REGISTRATION TO VISIT SERVICE CENTER SITES MUST BE MADE BY: THURSDAY 20 MARCH 2014 @ 5:00 PM ET.
Site visits will take place in all service centers in the following states: CA, VT, NE, and TX. Tentative Site Visit days are listed in the Draft RFP Section IV. Only pre-registered participants will be allowed to enter the site buildings and partcipate in the site tours scheduled. All pertinent information regarding site visits will be sent to any pre-registered participant. Travel costs will not be reimbursed by the Government.