S201--Janitorial Services NJ CBOCS

Amend response due date to 4/7/2022 at 10:00 AM EST. and correct error in E.6  Evaluation Factors missing.

Questions From Interested

Vendors for Solicitation

36C24222Q0447

Who is the incumbent (s)?

Response: UNIQUE CLEANING SERVICE, INC.

What is the annual value of the existing contract (s)?

Response: Contract was for more than 1 service pricing is a combination.

How can site visits be arranged?

Response: Site visit will not be arranged, Floor Plans provided.

How is the Past Performance Survey to be used? Can existing surveys be used?

Response: Have a customer fill out and provide with your package.

Although not mentioned in the SOW, the pricing schedules indicate that a janitor (FTE) is expected to be on site from 2 to 8 hours per day at specific CBOCs. Could you kindly confirm this day porter requirement?

Response: The JJ Howard CBOC needs 2 FTE (full-time employees from 8:00 am-4:30 pm), with 4 PTE (part-time employees from 4:30-9:00 PM);

All other CBOC facilities need one full-time employee scheduled from 8:00 am-4:30 pm, except for VA Brick that tour is 16:00pm to 18:00Pm

Employee is to be on site for the tour of duty.

Should FTE and PTE pricing be different?

Response: Full Time Employee (FTE) and Part Time Employee (PTE) pricing is determined by the vendor if the same or difference in hourly rate. A revised Price/Cost Schedule is provided.

Do you want the pricing sheet in section 3.2 filled out with cost per hour and the multiplied by the total hours in that section? Currently the number of hours says 0.00HR

Response: Yes, fill out the Price/Cost Schedule and multiply accordingly. A revised version has been provided.

Will all facilities be having the same work and frequency done?

Response: Yes

Does having all pricing and the SF 1449 filled out qualify as a complete package? Or are you wanting additional documents?

Response: Vendors are to follow all instructions in the PWS, Section D, and Section 52.212-1, 52.212-2, 52.212-3.

Are we responsible for coming up with our own quantity of hours? It appears that we are since the quantity of hours is 0.00 in the pricing section, but I wanted to be sure.

Response: Hours are according to description for each line item. A revised Price/Cost Schedule has been provided.

At which location does the contractor employee get their finger printing?

Response: Correction from previous response Finger Printing should be done at East Orange Facility.

Questions From Interested

Vendors for Solicitation

36C24222Q0447

Current Contract No. VA243-16-F-3192

Current Vendor UNIQUE CLEANING SERVICE, INC.

Will there be a site visit?

Response: No, floor plans are provided.

What is the final year total contract amount?

Response: Contract was for more than 1 service pricing is a combination.

Has there been any changes to the scope of work and size?

Response: This is a new requirement, provide a package in accordance with Performance Work Statement (PWS), Section D, Section 52.212-1, and 52.212-2.

In regard to past performance surveys, do you need the survey to be submitted directly from the evaluator? OR should the vendor receive the completed survey from the evaluator and attach it with the quote package? OR Just submit the survey with evaluator's information only?

Response: Past Performance Survey shall be sent with your complete package.

In regard to the preferred service time schedules listed in the solicitation, are the contractor employees required to be on site in accordance with the listed time schedules in the charts or do the contractors determine the number of hours within the listed time frames?

Response: The contractor employees will be onsite for the time frame listed in the solicitation.

Regarding Semi-annual strip and floor sealing tasks, is the job to be performed during the contractor's normal operating hour at each facility listed in the solicitation OR outside of normal operating hours and days?

Response: The semi-annual strip and seal will be done outside of normal working hours.

In regard to James J. Howard CBOC, the number of FTE is presented with 2040 hours and PTE 1040 hours annually, which I assume is for one staff member per each shift. Could you confirm that CLIN 0001 is requiring only One cleaning staff per shift at this job site.

Response: Regarding staff for the JJ Howard clinic 2 staff on for day and 4 for night.

At which location does the contractor employee get their finger printing?

Response: Fingerprinting can be completed at any VA Hospital.

Will you be the recipient of proposals for the New Jersey CBOC janitorial?

Response: Yes, Natalie Acevedo is the recipient for all responses to solicitation 36C24222Q0447.

Can you please provide a breakdown of the types of flooring per location? i.e., VCT, tile, carpet, concrete, etc.

Response:

JJ Howard-- 20% carpet 80% VCT

Annex-- 100% VCT

Hackensack 100% VCT

Sussex 80% carpet-20% VCT

Hamilton 10% carpet-90% VCT

Tinton Falls 40% carpet-60% VCT

Piscataway 20% carpet-80% VCT

Jersey City 100% VCT

Janitorial Services at 8 NJ VA Community Based Outpatient Clinics.

Janitorial Services at 8 NJ VA Community Based Outpatient Clinics.