RFID Freezer and Cabinet (Name Brand or Equal)-TrackCore

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is soliciting quotations for RFID-enabled freezer and cabinet equipment for medical specimen storage and tracking at the William Jennings Bryan Dorn VAMC in Columbia, SC. The procurement consists of four line items: an Ultra-Low (-80C) 14.9 cubic foot Intelligent Freezer (TC-188) with 5-year warranty, a 25 cubic foot Ambient Cabinet (TC-130) with multiple shelves and bins, an RFID Implementation Fee covering system configuration and staff training, and a CO2 Backup System for the freezer. This is structured as a "Name Brand or Equal To" commercial items solicitation under simplified acquisition procedures, requiring vendors to provide an authorized distribution letter from the manufacturer and demonstrate that alternative products meet or exceed the specified salient characteristics including precise temperature control, RFID tracking integration with TrackCore system, and specific dimensional requirements. The evaluation will be based on the lowest-priced, technically acceptable quote methodology. The solicitation response deadline is June 23, 2025, with quotes to be submitted via email to Contract Specialist Ashley Stewart.

This procurement does not utilize any small business set-aside designation, though it falls under NAICS code 493120 (Refrigerated Warehousing and Storage) with a small business size standard of $36.5 Million. The government files do not identify any current incumbents or contractors for this requirement. While no specific award value or budget range is disclosed in the solicitation materials, the procurement targets commercial-grade medical storage equipment with advanced RFID tracking capabilities for tissue and implant management. The equipment specifications include precise external and internal dimensional requirements, with the freezer measuring 78" x 23" x 38" externally and the cabinet measuring 80" x 41" x 50" externally. Performance will occur at the William Jennings Bryan Dorn Veterans Affairs Medical Center in Columbia, South Carolina, where the specialized storage equipment will be installed and integrated into the facility's medical specimen tracking system.