Combined Synopsis-RFID Freezer Cabinet Combo.pdf

Combined Synopsis/Solicitation Notice

RFID Freezer and Cabinet (Name Brand or

Equal)-TrackCore

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 30904

SOLICITATION NUMBER* 36C24725Q0716

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

06-23-2025 08:00 am EASTERN TIME, NEW YORK, USA

15 DAYS AFTER THE RESPONSE DATE

N

None

333310

VISN 07

Network Contracting Office 7

501 Greene St.

Augusta, GA 30901

Ashley Stewart

Ashley.stewart4@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

William Jennings Bryan Dorn VAMC

6439 Gardner’s Ferry Road

Columbia, SC 29209

DESCRIPTION

General Information

Contracting Office Address

VISN 07

Network Contracting Office 7

501 Greene St.

Augusta, GA 30901

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and

Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Name Brand or Equal To. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January

17, 2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is

333310 | Commercial and Service Industry Machinery Manufacturing, with a small business size standard of 1,000 Employees.

The FSC/PSC is 6515 | Medical and Surgical Instruments, Equipment, and Supplies.

Document Type:

Solicitation Number:

Posted Date:

Current Response Date:

Product or Service Code:

NAICS Code:

Combined Solicitation/Synopsis 36C24725Q0716

June 11, 2025

June 23, 2025 at 8:00 a.m. (EST)

6515 | Medical and Surgical Instruments, Equipment, and

Supplies

333310 | Commercial and Service Industry Machinery Manufacturing

All interested companies shall provide quotations with authorized distribution letter from the manufacturer for the following:

Items Requested:

ITEM

NUMBER

DESCRIPTION QTY PRICE

0001 ULTRA-LOW (-80 C) FREEZER - TC-188 14.9

CU FT INTELLIGENT FREEZER *TC-188

COMES WITH A 5-YEAR WARRANTY

0002 AMBIENT CABINET - TC-130 25 CU. FT.

(LARGE) INTELLIGENT CABINET

*INCLUDES FOUR SHELVES, SIX 4IN BINS,

AND FOUR 8IN BINS

0003 RFID IMPLEMENTATION FEE (1- 5 UNITS)

0004 CO2 BACKUP SYSTEM FOR TC-188

Place of Performance/Place of Delivery

Name: William Jennings Bryan Dorn VAMC

Address: 6439 Gardner’s Ferry Road

Columbia, SC 29209

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors—Commercial Products and Commercial Services” (Nov

2021)

2. FAR 52.212-3, “Offeror Representations and Certifications—Commercial Products and Commercial

Services” (May 2022)

Offerors must complete annual representations and certifications electronically via the System for Award

Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4 Contract Terms and Conditions–Commercial Items (NOV 2021) http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

• 52.204-13, System for Award Management Maintenance (OCT 2018)

• 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021

• 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

The following subparagraphs of FAR 852.203-70 are applicable:

• 852.203-70, Commercial Advertising

• 852.212-71, Gray Market and Counterfeit Items

• 852.242-71, Administrative Contracting Officer

• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

(Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022)

52.219-28 Post Award Small Business Program Rerepresentation (NOV 2020)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2020)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-50 Combating Trafficking in Persons (OCT 2020)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-1 Buy American-Supplies

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management [OCT 2018]

All quoters shall submit the following:

• Offer (pricing) for All Items Listed

All quotes shall be sent to the Ashley Stewart via email at Ashley.stewart4@va.gov.

Award will be based upon lowest priced, technically acceptable quote in accordance with the Simplified

Acquisition Procedures of FAR 13.

BASIS FOR AWARD:

As this is a BRAND NAME OR EQUAL TO requirement the award decision will be based on the price of all quotes received as well as all salient characteristics are met.

Once the Government determines there is/are a contractor(s) that can provide equipment that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited equipment and service to address any remaining issues.

Responses should contain your best terms, conditions.

mailto:Ashley.stewart4@va.gov

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition

Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(c) Period for acceptance of quotes. The quoters agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(f) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms.

The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the

Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in

FAR part 15.

(g) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(h) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100

470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(i) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-

Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and

Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number.

The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(j) [Reserved].

(k) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

Submission of your response shall be received not later than June 20, 2025 @ 8:00 AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All offers shall be emailed to the Contract Specialist listed below no later than the date and time listed. Please ensure you title your quote with the solicitation number and name for ease of identity i.e.

“36C24725Q0716: RFID Freezer and Cabinet.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ https://assist.dla.mil/wizard/index.cfm http://fedgov.dnb.com/webform

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below.

Point of Contact

Questions must be submitted NO LATER THAN June 18, 2025 @ 12:00 P.M. EST. Questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Ashley.stewart4@va.gov. No phone call shall be accepted.

mailto:Ashley.stewart4@va.gov