Residential HVAC Replacement Services

The Department of State seeks residential HVAC replacement services at the U.S. Embassy in Ottawa, with quotations due August 21, 2026 at 4:00 PM EDT and a mandatory pre-quote conference on August 11, 2026 at 10:00 AM EDT. Only companies attending the conference are authorized to submit quotes.

Place of performance is Ottawa, Ontario, Canada, at the diplomatic residence located at 1500 Lisgar Road. The scope requires removal of seven existing air-cooled condensing units and furnaces using R-22 refrigerant and installation of replacement high-efficiency R-454B or R-32 split-system HVAC equipment, including new copper refrigerant line sets, electrical connections, steel support and dunnage installation, furnace venting reconfiguration, thermostat control integration, and humidifier installation where applicable. The contractor must recover and properly dispose of all R-22 refrigerant in compliance with Canadian Environmental Protection Act regulations and Ontario environmental standards. All equipment must be CSA-certified with a minimum 16 SEER rating for condensing units and 96% AFUE for furnaces; approved manufacturers are Carrier, Trane, Lennox, Payne, York, or Rheem. Work must be completed within 45 consecutive calendar days from Notice to Proceed, performed Monday–Friday, 0830–1630 hours. The contractor must obtain TSSA gas work authorization and provide commissioning reports documenting equipment specifications, refrigerant charge weights, pressure readings, and safety control verification.

The anticipated contract value is $100,000 to $250,000. Quoters must provide SF-1442, pricing breakdown, performance schedule, business and technical proposal, proof of SAM registration, personnel rosters with trade certifications, and experience documentation for similar projects. The contractor must provide 50% performance security, maintain general liability insurance of $500,000 per occurrence, and possess all necessary Canadian business licenses and permits. Award will be made to the lowest priced, acceptable, responsible quoter. NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors. PSC is J041, Maintenance/Repair/Rebuild of Equipment–Refrigeration, Air Conditioning, and Air Circulating Equipment.