Replace HVAC Units - Biological Control of Insects Research Laboratory
Closed Pre-Solicitation Posted
- Solicitation number
- 1232SA25R0077
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Columbia, Missouri 65203, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking to replace heating, ventilation, and air conditioning mini split system units at the Biological Control of Insects Research Laboratory in Columbia, Missouri. The contractor must provide all labor, tools, materials, equipment, and supervision for the HVAC replacement work according to specified requirements. The procurement includes a base item covering four lower level laboratories plus four optional items for additional ground floor laboratories and an isolation room. Awards will be made using the Lowest Price Technically Acceptable evaluation criteria through a negotiated Request for Proposal process. The government reserves the right to conduct clarifying discussions with offerors during the evaluation phase. The solicitation documents are expected to be available on SAM.gov on September 2, 2025, with proposals due approximately September 17, 2025, by 12:00 p.m. EST.
This procurement is designated as a Total Small Business Set Aside with NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and a size standard of $19 million. The contract performance period is approximately 210 calendar days from the Notice to Proceed issuance. Successful offerors will be required to provide bid bonds during the proposal phase, as well as performance and payment bonds upon contract award. The procurement includes one base item for four HVAC units and four separate options for individual unit replacements across different laboratory areas. Site visits will be available by appointment, with specific scheduling details to be included in the formal solicitation. No incumbent contractor information or estimated contract values were disclosed in this pre-solicitation notice.
Notice text
The USDA, Agricultural Research Service, intends to issue a Request for Proposal (RFP) for Replacement of the Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Mini Split System Units at the Biological Control of Insects Research Laboratory (BCIRL) located in Columbia, Missouri.
REQUIREMENT: The contractor shall provide all labor, tools, material, equipment, and supervision for the Replacement of HVAC Units in accordance with the statement of work, specifications, and drawings.
BASE AND OPTIONAL ITEMS:
- Base Item: Replacement of HVAC Units in Four Lower Level Laboratories
- Option 001: Replace One HVAC Unit - Ground Floor Laboratory
- Option 002: Replace One HVAC Unit - Ground Floor Laboratory
- Option 003: Replace One HVAC Unit - Ground Floor Laboratory
- Option 004: Replace HVAC Unit - Isolation Room
GENERAL:
The contract performance time is approximately 210 calendar days from the issuance of the Notice to Proceed.
The North American Industry Classification System (NAICS) code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors, with a size standard of $19 million.
This procurement is being issued as a Total Small Business Set Aside utilizing the negotiated method by issuing a Request for Proposal (RFP).
The contract will be awarded, based on the Lowest Price Technically Acceptable. The Government reserves the right to conduct discussions for the purpose of clarifications of an offeror’s proposal.
Bid Bonds are required. Performance and Payment Bonds will be required of the successful offeror. It is anticipated that the solicitation documents, to include attachments and a drawing, will be available for viewing and downloading at www.sam.gov, on or about September 2, 2025.
The solicitation and all amendments for the RFP will be posted on www.sam.gov.
There will be an option to schedule a Site Visit. Specific details will be included in the solicitation that is posted.
Proposals are due on or about September 17, 2025, by 12:00 p.m., EST., via electronic format. All proposals shall be emailed to angela.wingert@usda.gov. All format requirements outlined in the solicitation shall be followed for electronic submission. All proposals must be received in electronic format by the date and time specified. All responsible sources may submit a proposal which will be considered.
It is the responsibility of the contractor to check www.sam.gov frequently for any amendments or changes to the solicitation. The Government is not responsible for any loss of internet connectivity or for an offeror’s inability to access the documents posted at the referenced website. No copies on electronic storage (USBs, DVDs, CDs, etc...) or hard copies will be made available.
If an offeror would like to be listed so that others can see that the offeror is an interested vendor, the offeror must click the “Add Me to Interested Vendors” button in the listing for this solicitation on www.sam.gov
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