Preventative Maintenance Service Contract of Bavak Speedgate

The U.S. Embassy in Windhoek, Namibia is seeking preventative maintenance services for Bavak Speed Gates through Request for Quotations (RFQ) number 19WA8025Q0047. The Department of State requires comprehensive annual inspections and preventive maintenance for four speed gates located at two Compound Access Centers, covering all gate components including motors, control panels, sensors, safety buffers, and electrical systems. Contractors must provide trained technicians, all necessary tools and materials, submit detailed inspection reports after each maintenance visit, and adhere to strict safety protocols and security clearance requirements for personnel. The government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. A mandatory pre-quotation conference is scheduled for August 21, 2025 at 11:00 local time at the US Embassy, with interested parties required to contact the contracting office by August 18, 2025 to arrange building entry, and all quotations are due by September 10, 2025 at 17:00 local time.

This procurement is listed as an 8(a) small business set-aside according to the SF-1449 form, though the main solicitation notice indicates no set-aside is used, creating some ambiguity in the designation. No incumbent contractors or current service providers are mentioned in the solicitation documents. While specific award values or budget ranges are not disclosed in the available documentation, the contract structure includes a base year with four one-year option periods, potentially extending the total performance period to five years. The maintenance services will be performed on four speed gates across two locations within the embassy compound, with work restricted during U.S. Government and local holidays. All performance will take place at the U.S. Embassy located at 38 Metje Street, Klein Windhoek, Namibia, with contractors required to maintain SAM registration and comply with specific security and conduct standards throughout the contract period.