Oxford EBSD and EDS Maintenance Visit

The Air Force Sustainment Center, a component of the Department of the Air Force Materiel Command, is soliciting quotations for one-time repair and maintenance services on Oxford Electron Backscatter Diffraction (EBSD) and Energy Dispersive Spectroscopy (EDS) equipment. The procurement requires the contractor to perform repair work on an Oxford EBSD-Symmetry S2 unit (Model 3061B0, Serial Number 051J028853), including replacement of forescatter imaging diodes and cover plates, and to conduct a comprehensive Pre-Contract Inspection on an Oxford EDS Ultim Max 170 system (Model UVA12269, Serial Number 051S005191) with its Aztec acquisition software. The contractor must provide all necessary labor, tools, equipment, materials, parts, quality control, and inspection services, with deliverables including an Estimate Repair Report within one business day of inspection completion and a final Pre-Contract Inspection report within five business days of work completion. Award will be made on a Firm-Fixed-Price basis to the technically acceptable vendor offering the lowest evaluated price, with quotations due by March 4, 2026 at 3:00 PM CST to Brian Eakers, Contracting Specialist, at Brian.eakers@us.af.mil. This is a Sole Source procurement utilizing simplified acquisition procedures under FAR Part 13, and all responsive vendors must be registered in the System for Award Management (SAM) database to be eligible.

This procurement includes no set-aside designations and does not identify any incumbent contractors or potential competitors. The contract period extends from April 15, 2026 through February 15, 2027, with the specific one-time repair and inspection work to be completed at Tinker Air Force Base in Oklahoma City, Oklahoma, delivered FOB Destination to Building 3001. While no specific award value is disclosed in the solicitation documents, the size standard for the procurement is noted as $19,000,000.00, and the contractor must maintain insurance coverage including general liability of at least $500,000 per occurrence and automobile liability of at least $200,000 per person and $500,000 per occurrence. The contractor must comply with extensive federal acquisition regulations including FAR and DFARS clauses, Service Contract Act prevailing wage requirements for Oklahoma counties, and mandatory security briefings and training courses prior to commencing work on site. All contractor personnel must meet comprehensive safety, environmental, and cybersecurity requirements established by the Air Force.