Notice of Intent to Sole Source-Maintenance Services

The Defense Information Systems Agency has issued a Notice of Intent to Sole Source for maintenance services on two Kardex storage machines located at Joint Base Anacostia-Bolling. The Special Notice, posted on August 5, 2025, with a due date of August 8, 2025, announces the agency's intention to award a contract directly to F.A. O'Toole office systems without competitive bidding. The contract involves maintenance services for a Kardex MegaMat RS Model 180.1.2450.6.254.15 and a Shuttle XP Model HD 3050X610X5150. The estimated contract value is $4,900.00 and falls under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance. This procurement is classified as a Special Notice with no set-aside designation and is subject to simplified acquisition procedures.

The sole source justification is based on F.A. O'Toole being the only authorized and certified service provider for Kardex equipment in the National Capital Region. Market research conducted from June 1-15, 2025, confirmed that using unauthorized service providers would void existing equipment warranties, making competitive procurement impractical. The one-year maintenance agreement will include comprehensive services such as annual preventative maintenance inspections, emergency service calls, labor, parts, and mileage under a firm-fixed price structure. Service requirements specify completion of maintenance within 95% of scheduled timeframes during normal business hours of Monday through Friday, 0800-1600, excluding federal holidays. No specific security clearance is required for contractor personnel, though they must be escorted and display visitor badges while on the military installation. The government has committed to ongoing market research to potentially enable future competitive procurement opportunities for similar services.