JA-Maintenance Services_Redacted.pdf

CUI

Limited Sources/Sole Source Rationale For all Requirements under SAT

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve this sole source rationale for the proposed contract action pursuant to the authority cited above as the particular maintenance services are essential to the Government's requirements, and market research indicates other companies' products or services do not meet, or cannot be modified to meet, the agency's needs.

REQUIRING AGENCY AND CONTRACTING ACTIVITY:

Requiring Agency:

Contracting Activity:

Procurement Title: Maintenance services Purchase Request Number: HC1015511921 Estimated Value: $ 4,900.00

Regulatory Authority: Federal Acquisition Regulation (FAR) 13.106-1(b)(1). Soliciting from a single source. The order may be solicited from one source if the contracting officer determines that only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand- name).

Description of Action: owns two pieces of equipment manufactured by Kardex. The service contract is needed in order to maximize the service life of the equipment and ensure the equipment critical to the is fully mission capable. F.A. O’Toole office systems in the only company certified and authorized by the manufacturer to conduct services to include repairs and warranty for the National Capitol Region authorized by Kardex.

Proposed Sole Source Contractor:

F.A. O’Toole office systems Address: 350 Clubhouse RD suite E Hunt Valley, MD 21030 Phone: 410-785-1100

Market Research: Research was conducted from 01 June 25 to 15 June 25. F.A. O’Toole office systems in the only company certified and able to conduct services to include repairs and warranty for the National Capitol Region authorized by Kardex. Utilizing unauthorized service providers would void any remaining warranties on the equipment. The company has provided continuous services to prior and current equipment for the last nine years.

The Government will continue to conduct market research to determine if there are changes in the marketplace that would enable future competitive actions; i.e., there are similar service companies in the marketplace that provides the same functionality, the original equipment manufacturer authorizes additional service providers in the National Capital region. Based on the justification provided a determination has been made to issue a sole source solicitation to F.A. O’Toole for the above-described requirement. This will be a firm-fixed price action.

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance, which are included in the sole source rationale, are accurate and complete, to the best of my knowledge and belief.

CONTRACTING OFFICER APPROVAL: I have reviewed this sole source rationale and find it to be accurate and complete, to the best of my knowledge and belief. This review serves as approval.