NHNG 237th & 941st Post- Deployment Yellow Ribbon Event

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  The solicitation number is W912TF-24-Q-0002 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except casinos) and Motels.  This requirement is 100% set-aside for a small business size standard of $40.0M and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 15 Jan 2024 at 1600hrs Eastern Standard Time. Free On Board (FOB) Destination shall be required to 1 Minuteman Way, Concord, NH 03301. The Government contemplates award of a Firm-Fixed Price (FFP) contract.

The New Hampshire Army National Guard is seeking a conference space for NHNG members and their families Saturday, 2 Mar 2024.  Please see the attached Performance Work Statement (PWS) for a complete description of this requirement. 

This is a combined synopsis/solicitation and an SF1449 will not be issued. 

CLIN 0001:  Registration Area with Furniture and Amenities (QTY = 1 JOB)

The contractor shall ensure a registration area is in the immediate vicinity of the conference rooms/function space and that it is furnished with all furniture and amenities as described in the PWS.

CLIN 0002:  Conference Room (QTY= 1 JOB) 

The contractor shall provide two conference room/function space as described in the PWS.

CLIN 0003:  Childcare (QTY= 1 JOB)

The contractor shall provide childcare services on the day of the event as described in the PWS.

CLIN 0004:  Meals (QTY= 1 JOB)

The contractor shall provide meals and snacks for the event as described in the PWS.

CLIN 0005:  Parking (QTY= 1 JOB)

The contractor shall ensure that up to 250 parking spaces be available for the duration of the event as described in the PWS.

Interested parties should see below “Instructions to Offers” for details on how to submit your quotes

Interested parties should also see below “Evaluation factors” for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)

Quotes must be valid for sixty (60) days. 

All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 5 Jan 2024 to Victoria Eshenour at victoria.s.eshenour.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect the Statement of Work requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and the Solicitation Number W912TF24Q0002. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF43Q0002 Company XXXXX Question Regarding Solicitation Number W912TF24Q0002.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Registration must be "ACTIVE" at the time of award.

In order to be considered for award, interested offerors must provide, along with their quotes, the representations and certifications regarding certain telecommunication and video surveillance equipment or services as follows:

52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021

52.204-25

Prohibition on Contracting for Certain Telecommunications Video Surveillance Services or Equipment

Nov 2021

52.204-26

Covered Telecommunications Equipment or Services-Representation

Oct 2020

See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation.

INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (NOV 2021)

Interested parties shall review 52.212-1 in the Provisions and Clauses document for complete description of how to respond to this RFQ.

EVALUATION- COMMERCIAL ITEMS (NOV 2021)

Interested parties shall review 52.212-2 in the attached Provisions and Clauses document for a complete description of the evaluation factors associated with this RFQ.