Masur Auditorium Audio Visual System

Note to all interested parties:
The NIH/OD/ORS apologizes for the late response to the Questions and Answers for this Solicitation. We received a wealth of questions and gave all questions what we believe to be a detailed response. Please refer to all information given when submitting your RFQ's.
The due date for submission of the RFQ is hereby extended from May 21, 2019 to May 31, 2019 2:00PM EST.
All RFQ's for this solicitation are due May 31, 2019 at 2:00PM EST
Thank you for your patience!.

Request for Quotation (RFQ) No. NIHOD2019318

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be used. This solicitation is being issued using Simplified Acquisitions Procedures under the Authority of FAR Subpart 13.5

This solicitation is a request for quotes (RFQ) under RFQ No. NIHOD2019318. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97, dated October 26,2018. The associated North American Industry Classification System (NAICS) code for this procurement is 334310, Audio Visual Equipment and Manufacturing, with a size standard of 750 employees. This RFQ is set aside for small business.

The Office of Research Services (ORS), intends to procure the Upgrade of an Audio Visual System for NIH Masur Auditorium. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary trained experienced personnel, labor special tools, facilities, equipment, parts, materials and supplies to provide the required technical support and expertise for the upgrade and installation of the audio visual system. The requirement has the following salient characteristics, features and specifications: the upgrade includes new 4k broadcast quality/tilt/zoom (PTZ) robotic video cameras, 4k capable live content producer /switcher, 4k 30,000 lumens projector, video projections screen, upgraded sound system, video teleconferencing, audio teleconferencing, video/audio recording deck, 4k capable.

Video Delivery: Provide and install new 4k 30,000 lumen projector equipped with appropriate lens. Provide and install 16:9 projection screen to be mounted in the appropriate location. Provide and install a multi-window display solution.

The vendor must be able to plan and coordinate the following tasks with the agency contracted vendors:

1. Remove all existing equipment
2. Remove all existing cabling
3. Install all required cabling within approved conduit
4. Provide routing capabilities and video/audio feeds to display monitor
5. Plan, coordinate, install and program all Information Technology (IT) requirements
6. Plan, coordinate, install, and program separate internal VLAN system
7. Provide and install Presenter View capabilities
8. Provide and install Barco Clickshare wireless Presentation System

The video system is to include seamless switching, scaling, and multi-window processing with a minimum resolution of 1920x1080. Sources may include VGA, DVI, HDMI, HD-SDI. Projector noise levels are not to be greater than 45dB at ear level. Suggested manufacturers for this portion of the system include Christie, Dalite, Draper, Crestron, amx, AND Stewart.
It is intended that a single fixed price purchase order will be awarded from this RFQ. Award will be based on the capability of the item offered to meet the above stated salient characteristics.

Your Quotation must be received by this office via email only no later than 2:00 p.m. EST time on April 27, 2019.

VIA Email: Aleise.graham@nih.gov
NIH, Office of Logistics and Acquisition Operations Office of Acquisitions, Suite 529U, Rockville, Maryland 20852.

The quotation must be signed by an official authorized to bind your organization and it shall contain a statement that the quote is firm for 60 to 120 days from the date of receipt by the Government. The proposal must be prepared in accordance with the instructions contained in the RFQ.

It is expected that a one time firm fixed price purchase will as a result of this RFQ. It is anticipated that an award from this solicitation will be made on or before June___20___, 2019. The FOB point shall be Destination. The following Federal Acquisition Regulation provisions and clauses apply to this acquisition:

FAR and HHSAR Provisions/Clauses Incorporated by Reference:

• FAR Provision 52.212-1 Instructions to Offerors-Commercial Items (Oct 2018)
• FAR Clause 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)
• FAR Clause 52.242-15 Stop-Work Order (Aug 1989)
• HHSAR Clause 352.203-70 Anti-Lobbying (December 18, 2015)
• HHSAR Clause 352.208-70 Printing and Duplication (December 18, 2015)
• HHSAR Clause 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)
• HHSAR Clause 352.223-70 Safety and Health (December 18, 2015)

FAR and HHSAR Provisions/Clauses Provided in Full

• FAR Provision 52.212-3 Offeror Representations and Certifications-Commercial Items (October 2018)-Quoters are required to include a completed copy of the provision in their quote.
• FAR Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2019)-See Attachment #4
• Invoicing Instructions-See Attachment #5

CONTRACTING OFFICERS REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this purchase:

TBD

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements.

The Government may unilaterally change its COR designation.

Pre-Quote Site Visit

A pre-quote site visit will be held with prospective vendors at Building 10, Masur Auditorium, located at 10 Center Drive Bethesda, Maryland 20892 on April __26, 2019 from 9:00 am - 10:00 am___________. Information on visiting NIH can be found at https://www.nih.gov/about-nih/visitor-information. The pre-quote site visit will be held for the purpose of providing information concerning the Governments requirements

TBD

Evaluation Criteria

All quotes will be given a thorough review. The evaluation process will be based on Best Value with technical and past performance being more important than price:

Vendors will be evaluated on the quoter's experience in handing projects of this complexity and magnitude, their demonstrated understanding of the proposed project and required time line, as well as other qualifying criteria as outlined in the Statement of Work. Vendors shall reference any similar type projects completed within the past five (5) years. References shall include:

Contract/Order Number
Contract/Order Amount-Including Options
Contract/Order Type (T & M, FFP, etc)
Customer and CO Name, phone Number, email address
Contract/Order Description

Vendors are highly encouraged to provide innovative solutions to add "Best Value" to their quote. A site
A site visit will be scheduled to review all aspects of the demolition and installation, including the route and removal and disposal of existing equipment and provide a Question and Answer period.

Accordingly, vendors shall submit a detailed technical quote containing requirements of the project as outlined in the statement of work.

Evaluation Criteria

Criterion A: Corporate Experience and Capabilities 25 points
Relevancy of the corporation's history; availability of facilities to accommodate storage, assembly and testing of audiovisual systems; and ability to provide ongoing support after acceptance and commissioning of systems. Description of reseller agreements and relationships relevant to this project.

Criterion B: Demonstrated availability, competence and experience of the proposed technical personnel 40 points

The Government will evaluate the competence and experience of proposed key project staff, engineers and technical staff. The experience and educational background of the proposed project manager and engineers will be evaluated.
Criterion C: Demonstrated understanding of the scope of work as shown by the technical approach proposed 20 points

The Government will evaluate the technical approach of the Offeror's ability to fulfill all RFQ requirements and clearly demonstrate comprehension and awareness of the contract objectives.
This shall include the following:
• Methods that will be used for the project, indicating the level of experience with the complexity of this project. How the Offeror's proposed methods will contribute to the Masur Auditorium AV and Broadcast Systems Upgrade, provide for the dissemination and archiving of information in a reliable way and options to accommodate future technology and growth.
• Proposed plan to remove existing and install new infrastructure.
• Plan of how the systems will be assembled and tested off-site and delivered and installed on -site.
• Documentation of systems and equipment.
• Commissioning of the systems.
• Operator end user training.
• Propose changes to the equipment list and the drawings.
Criterion D: Demonstrated and proposed method of assuring the achievement of timely and acceptable performance 15 points

The Government will evaluate the following:

The quality control plan that will monitor each phase of the project to ensure the systems are performing according to the stated requirements.

Ability to complete the Masur Auditorium AV and Broadcast Systems Upgrade project as identified in Appendix B (Equipment List).
Price Quote Instructions

The vendor will respond to all RFQ line items in a firm fixed manner. Please also submit our reps and certs located in attachment #4 with price quote.

Quote Submittal instructions

Technical and Price Quotes (the technical and price quotes are to be separate documents/attachments)
Are due to Aleise Graham. Contract Specialist via email at Aleise.graham@nih.gov by May 21th, 2019 at 4PM EST. Quotes may be delivered through mail, hand carried or emailed. If electronically emailed vendors shall use Microsoft Word, Excel, PowerPoint, or Adobe Acrobat. NIH uses Microsoft Office 2013. Please include the solicitation number RFQNIHOD2019318 and company name in the email subject line when responding to this solicitation. Any questions after the site visit can be sent to Ms. Aleise Graham via email at Aleise.graham@nih.gov by May 7th, 2019 at 2:00 PM EST.
Technical Quotes shall be no longer than 60 pages in length that outline the requirements in the Statement of Work. Please contact Ms. Graham at 301-402-3342, or email to verify your quote was received. Aleise.graham@nih.gov .

Summary of due dates/times (all due to Aleise.graham@nih.gov)
•
Pre-Site visit Questions April 16, 2019 at 2PM EST
List of at most two vendor reps for site visit- April 16, 2019 at 2PM EST
Site Visit- April 26, 2019 at 9:00 am - 10:00 am EST
After Site Visit Questions May 7, 2019 at _2:00 PM__EST
Tech/Price Quote Response- May 21th at 2:00 PM EST

.

April 17, 2019 This solicitation is hereby ammended to reflect the removal of Attachment #1. Therefore it is documented that attachment #1 is no longer a part of this solicitation..

Note: RFQ's are due May 21st (Previously recorded May 20th).

Note: Latest version of Instructions to Offerors (October 2018)
Evalation of Commerciasl Items October 2018
Offeror Reps & Certs October 2018
Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (January 2019)
.

Request for Quotation (RFQ) No. NIHOD2019318

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be used. This solicitation is being issued using Simplified Acquisitions Procedures under the Authority of FAR Subpart 13.5

This solicitation is a request for quotes (RFQ) under RFQ No. NIHOD2019318. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97, dated October 26,2018. The associated North American Industry Classification System (NAICS) code for this procurement is 334310, Audio Visual Equipment and Manufacturing, with a size standard of $750. This RFQ is set aside for small business.

The Office of Research Services (ORS), intends to procure the Upgrade of an Audio Visual System for NIH Masur Auditorium. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary trained experienced personnel, labor special tools, facilities, equipment, parts, materials and supplies to provide the required technical support and expertise for the upgrade and installation of the audio visual system. The requirement has the following salient characteristics, features and specifications: the upgrade includes new 4k broadcast quality/tilt/zoom (PTZ) robotic video cameras, 4k capable live content producer /switcher, 4k 30,000 lumens projector, video projections screen, upgraded sound system, video teleconferencing, audio teleconferencing, video/audio recording deck, 4k capable.

Video Delivery: Provide and install new 4k 30,000 lumen projector equipped with appropriate lens. Provide and install 16:9 projection screen to be mounted in the appropriate location. Provide and install a multi-window display solution.

The vendor must be able to plan and coordinate the following tasks with the agency contracted vendors:

1. Remove all existing equipment
2. Remove all existing cabling
3. Install all required cabling within approved conduit
4. Provide routing capabilities and video/audio feeds to display monitor
5. Plan, coordinate, install and program all Information Technology (IT) requirements
6. Plan, coordinate, install, and program separate internal VLAN system
7. Provide and install Presenter View capabilities
8. Provide and install Barco Clickshare wireless Presentation System

The video system is to include seamless switching, scaling, and multi-window processing with a minimum resolution of 1920x1080. Sources may include VGA, DVI, HDMI, HD-SDI. Projector noise levels are not to be greater than 45dB at ear level. Suggested manufacturers for this portion of the system include Christie, Dalite, Draper, Crestron, amx, AND Stewart.
It is intended that a single fixed price purchase order will be awarded from this RFQ. Award will be based on the capability of the item offered to meet the above stated salient characteristics.

Your Quotation must be received by this office via email only no later than 2:00 p.m. EST time on April 27, 2019.

VIA Email: Aleise.graham@nih.gov
NIH, Office of Logistics and Acquisition Operations Office of Acquisitions, Suite 529U, Rockville, Maryland 20852.

The quotation must be signed by an official authorized to bind your organization and it shall contain a statement that the quote is firm for 60 to 120 days from the date of receipt by the Government. The proposal must be prepared in accordance with the instructions contained in the RFQ.

It is expected that a one time firm fixed price purchase will as a result of this RFQ. It is anticipated that an award from this solicitation will be made on or before June___20___, 2019. The FOB point shall be Destination. The following Federal Acquisition Regulation provisions and clauses apply to this acquisition:

FAR and HHSAR Provisions/Clauses Incorporated by Reference:

• FAR Provision 52.212-1 Instructions to Offerors-Commercial Items (Oct 2018)
• FAR Clause 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)
• FAR Clause 52.242-15 Stop-Work Order (Aug 1989)
• HHSAR Clause 352.203-70 Anti-Lobbying (December 18, 2015)
• HHSAR Clause 352.208-70 Printing and Duplication (December 18, 2015)
• HHSAR Clause 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)
• HHSAR Clause 352.223-70 Safety and Health (December 18, 2015)

FAR and HHSAR Provisions/Clauses Provided in Full

• FAR Provision 52.212-3 Offeror Representations and Certifications-Commercial Items (October 2018)-Quoters are required to include a completed copy of the provision in their quote.
• FAR Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2019)-See Attachment #4
• Invoicing Instructions-See Attachment #5

CONTRACTING OFFICERS REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this purchase:

TBD

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements.

The Government may unilaterally change its COR designation.

Pre-Quote Site Visit

A pre-quote site visit will be held with prospective vendors at Building 10, Masur Auditorium, located at 10 Center Drive Bethesda, Maryland 20892 on April __26, 2019 from 9:00 am - 10:00 am___________. Information on visiting NIH can be found at https://www.nih.gov/about-nih/visitor-information. The pre-quote site visit will be held for the purpose of providing information concerning the Governments requirements

TBD

Evaluation Criteria

All quotes will be given a thorough review. The evaluation process will be based on Best Value with technical and past performance being more important than price:

Vendors will be evaluated on the quoter's experience in handing projects of this complexity and magnitude, their demonstrated understanding of the proposed project and required time line, as well as other qualifying criteria as outlined in the Statement of Work. Vendors shall reference any similar type projects completed within the past five (5) years. References shall include:

Contract/Order Number
Contract/Order Amount-Including Options
Contract/Order Type (T & M, FFP, etc)
Customer and CO Name, phone Number, email address
Contract/Order Description

Vendors are highly encouraged to provide innovative solutions to add "Best Value" to their quote. A site
A site visit will be scheduled to review all aspects of the demolition and installation, including the route and removal and disposal of existing equipment and provide a Question and Answer period.

Accordingly, vendors shall submit a detailed technical quote containing requirements of the project as outlined in the statement of work.

Evaluation Criteria

Criterion A: Corporate Experience and Capabilities 25 points
Relevancy of the corporation's history; availability of facilities to accommodate storage, assembly and testing of audiovisual systems; and ability to provide ongoing support after acceptance and commissioning of systems. Description of reseller agreements and relationships relevant to this project.

Criterion B: Demonstrated availability, competence and experience of the proposed technical personnel 40 points

The Government will evaluate the competence and experience of proposed key project staff, engineers and technical staff. The experience and educational background of the proposed project manager and engineers will be evaluated.
Criterion C: Demonstrated understanding of the scope of work as shown by the technical approach proposed 20 points

The Government will evaluate the technical approach of the Offeror's ability to fulfill all RFQ requirements and clearly demonstrate comprehension and awareness of the contract objectives.
This shall include the following:
• Methods that will be used for the project, indicating the level of experience with the complexity of this project. How the Offeror's proposed methods will contribute to the Masur Auditorium AV and Broadcast Systems Upgrade, provide for the dissemination and archiving of information in a reliable way and options to accommodate future technology and growth.
• Proposed plan to remove existing and install new infrastructure.
• Plan of how the systems will be assembled and tested off-site and delivered and installed on -site.
• Documentation of systems and equipment.
• Commissioning of the systems.
• Operator end user training.
• Propose changes to the equipment list and the drawings.
Criterion D: Demonstrated and proposed method of assuring the achievement of timely and acceptable performance 15 points

The Government will evaluate the following:

The quality control plan that will monitor each phase of the project to ensure the systems are performing according to the stated requirements.

Ability to complete the Masur Auditorium AV and Broadcast Systems Upgrade project as identified in Appendix B (Equipment List).
Price Quote Instructions

The vendor will respond to all RFQ line items in a firm fixed manner. Please also submit our reps and certs located in attachment #4 with price quote.

Quote Submittal instructions

Technical and Price Quotes (the technical and price quotes are to be separate documents/attachments)
Are due to Aleise Graham. Contract Specialist via email at Aleise.graham@nih.gov by May 21th, 2019 at 4PM EST. Quotes may be delivered through mail, hand carried or emailed. If electronically emailed vendors shall use Microsoft Word, Excel, PowerPoint, or Adobe Acrobat. NIH uses Microsoft Office 2013. Please include the solicitation number RFQNIHOD2019318 and company name in the email subject line when responding to this solicitation. Any questions after the site visit can be sent to Ms. Aleise Graham via email at Aleise.graham@nih.gov by May 7th, 2019 at 2:00 PM EST.
Technical Quotes shall be no longer than 60 pages in length that outline the requirements in the Statement of Work. Please contact Ms. Graham at 301-402-3342, or email to verify your quote was received. Aleise.graham@nih.gov .

Summary of due dates/times (all due to Aleise.graham@nih.gov)
•
Pre-Site visit Questions April 16, 2019 at 2PM EST
List of at most two vendor reps for site visit- April 16, 2019 at 2PM EST
Site Visit- April 26, 2019 at 9:00 am - 10:00 am EST
After Site Visit Questions May 7, 2019 at _2:00 PM__EST
Tech/Price Quote Response- May 21th at 2:00 PM EST

.

Request for Quotation (RFQ) No. NIHOD2019318

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be used. This solicitation is being issued using Simplified Acquisitions Procedures under the Authority of FAR Subpart 13.5

This solicitation is a request for quotes (RFQ) under RFQ No. NIHOD2019318. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97, dated January 24, 2018. The associated North American Industry Classification System (NAICS) code for this procurement is 334310, Audio Visual Equipment and Manufacturing, with a size standard of $750M. This RFQ is set aside for small business.

The Office of Research Services (ORS), intends to procure the Upgrade of an Audio Visual System for NIH Masur Auditorium. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary trained experienced personnel, labor special tools, facilities, equipment, parts, materials and supplies to provide the required technical support and expertise for the upgrade and installation of the audio visual system. The requirement has the following salient characteristics, features and specifications: the upgrade includes new 4k broadcast quality/tilt/zoom (PTZ) robotic video cameras, 4k capable live content producer /switcher, 4k 30,000 lumens projector, video projections screen, upgraded sound system, video teleconferencing, audio teleconferencing, video/audio recording deck, 4k capable.

Video Delivery: Provide and install new 4k 30,000 lumen projector equipped with appropriate lens. Provide and install 16:9 projection screen to be mounted in the appropriate location. Provide and install a multi-window display solution.

The vendor must be able to plan and coordinate the following tasks with the agency contracted vendors:

1. Remove all existing equipment
2. Remove all existing cabling
3. Install all required cabling within approved conduit
4. Provide routing capabilities and video/audio feeds to display monitor
5. Plan, coordinate, install and program all Information Technology (IT) requirements
6. Plan, coordinate, install, and program separate internal VLAN system
7. Provide and install Presenter View capabilities
8. Provide and install Barco Clickshare wireless Presentation System

The video system is to include seamless switching, scaling, and multi-window processing with a minimum resolution of 1920x1080. Sources may include VGA, DVI, HDMI, HD-SDI. Projector noise levels are not to be greater than 45dB at ear level. Suggested manufacturers for this portion of the system include Christie, Dalite, Draper, Crestron, amx, AND Stewart.
It is intended that a single fixed price purchase order will be awarded from this RFQ. Award will be based on the capability of the item offered to meet the above stated salient characteristics.

Your Quotation must be received by this office via email only no later than 2:00 p.m. EST time on April 27, 2019.

VIA Email: Aleise.graham@nih.gov
NIH, Office of Logistics and Acquisition Operations Office of Acquisitions, Suite 529U, Rockville, Maryland 20852.

The quotation must be signed by an official authorized to bind your organization and it shall contain a statement that the quote is firm for 60 to 120 days from the date of receipt by the Government. The proposal must be prepared in accordance with the instructions contained in the RFQ.

It is expected that a one time firm fixed price purchase will as a result of this RFQ. It is anticipated that an award from this solicitation will be made on or before June___20___, 2019. The FOB point shall be Destination. The following Federal Acquisition Regulation provisions and clauses apply to this acquisition:

FAR and HHSAR Provisions/Clauses Incorporated by Reference:

• FAR Provision 52.212-1 Instructions to Offerors-Commercial Items (Jan 2017)
• FAR Clause 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2017)
• FAR Clause 52.242-15 Stop-Work Order (Aug 1989)
• HHSAR Clause 352.203-70 Anti-Lobbying (December 18, 2015)
• HHSAR Clause 352.208-70 Printing and Duplication (December 18, 2015)
• HHSAR Clause 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)
• HHSAR Clause 352.223-70 Safety and Health (December 18, 2015)

FAR and HHSAR Provisions/Clauses Provided in Full

• FAR Provision 52.212-3 Offeror Representations and Certifications-Commercial Items (November 2017)-Quoters are required to include a completed copy of the provision in their quote.
• FAR Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2018)-See Attachment #4
• Invoicing Instructions-See Attachment #5

CONTRACTING OFFICERS REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this purchase:

TBD

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements.

The Government may unilaterally change its COR designation.

Pre-Quote Site Visit

A pre-quote site visit will be held with prospective vendors at Building 10, Masur Auditorium, located at 10 Center Drive Bethesda, Maryland 20892 on April __26, 2019 from 9:00 am - 10:00 am___________. Information on visiting NIH can be found at https://www.nih.gov/about-nih/visitor-information. The pre-quote site visit will be held for the purpose of providing information concerning the Governments requirements

TBD

Evaluation Criteria

All quotes will be given a thorough review. The evaluation process will be based on Best Value with technical and past performance being more important than price:

Vendors will be evaluated on the quoter's experience in handing projects of this complexity and magnitude, their demonstrated understanding of the proposed project and required time line, as well as other qualifying criteria as outlined in the Statement of Work. Vendors shall reference any similar type projects completed within the past five (5) years. References shall include:

Contract/Order Number
Contract/Order Amount-Including Options
Contract/Order Type (T & M, FFP, etc)
Customer and CO Name, phone Number, email address
Contract/Order Description

Vendors are highly encouraged to provide innovative solutions to add "Best Value" to their quote. A site
A site visit will be scheduled to review all aspects of the demolition and installation, including the route and removal and disposal of existing equipment and provide a Question and Answer period.

Accordingly, vendors shall submit a detailed technical quote containing requirements of the project as outlined in the statement of work.

Evaluation Criteria

Criterion A: Corporate Experience and Capabilities 25 points
Relevancy of the corporation's history; availability of facilities to accommodate storage, assembly and testing of audiovisual systems; and ability to provide ongoing support after acceptance and commissioning of systems. Description of reseller agreements and relationships relevant to this project.

Criterion B: Demonstrated availability, competence and experience of the proposed technical personnel 40 points

The Government will evaluate the competence and experience of proposed key project staff, engineers and technical staff. The experience and educational background of the proposed project manager and engineers will be evaluated.
Criterion C: Demonstrated understanding of the scope of work as shown by the technical approach proposed 20 points

The Government will evaluate the technical approach of the Offeror's ability to fulfill all RFQ requirements and clearly demonstrate comprehension and awareness of the contract objectives.
This shall include the following:
• Methods that will be used for the project, indicating the level of experience with the complexity of this project. How the Offeror's proposed methods will contribute to the Masur Auditorium AV and Broadcast Systems Upgrade, provide for the dissemination and archiving of information in a reliable way and options to accommodate future technology and growth.
• Proposed plan to remove existing and install new infrastructure.
• Plan of how the systems will be assembled and tested off-site and delivered and installed on -site.
• Documentation of systems and equipment.
• Commissioning of the systems.
• Operator end user training.
• Propose changes to the equipment list and the drawings.
Criterion D: Demonstrated and proposed method of assuring the achievement of timely and acceptable performance 15 points

The Government will evaluate the following:

The quality control plan that will monitor each phase of the project to ensure the systems are performing according to the stated requirements.

Ability to complete the Masur Auditorium AV and Broadcast Systems Upgrade project as identified in Appendix B (Equipment List).
Price Quote Instructions

The vendor will respond to all RFQ line items in a firm fixed manner. Please also submit our reps and certs located in attachment #4 with price quote.

Quote Submittal instructions

Technical and Price Quotes (the technical and price quotes are to be separate documents/attachments)
Are due to Aleise Graham. Contract Specialist via email at Aleise.graham@nih.gov by May 21th, 2019 at 4PM EST. Quotes may be delivered through mail, hand carried or emailed. If electronically emailed vendors shall use Microsoft Word, Excel, PowerPoint, or Adobe Acrobat. NIH uses Microsoft Office 2013. Please include the solicitation number RFQNIHOD2019318 and company name in the email subject line when responding to this solicitation. Any questions after the site visit can be sent to Ms. Aleise Graham via email at Aleise.graham@nih.gov by May 7th, 2019 at 2:00 PM EST.
Technical Quotes shall be no longer than 60 pages in length that outline the requirements in the Statement of Work. Please contact Ms. Graham at 301-402-3342, or email to verify your quote was received. Aleise.graham@nih.gov .

Summary of due dates/times (all due to Aleise.graham@nih.gov)
•
Pre-Site visit Questions April 16, 2019 at 2PM EST
List of at most two vendor reps for site visit- April 16, 2019 at 2PM EST
Site Visit- April 26, 2019 at 9:00 am - 10:00 am EST
After Site Visit Questions May 7, 2019 at _2:00 PM__EST
Tech/Price Quote Response- May 21th at 2:00 PM EST

.