Attachment_1_Instructions_Business_and_Technical.doc

Attachment 1

RFQ#

NIHOD2019318

Attachment 1

RFQ# NIHOD2019318

QUOTE INSTRUCTIONS

A.

PACKAGING AND DELIVERY OF QUOTE

The proposal shall be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all of the terms and conditions of this Request for Quotation (RFQ). All proposals shall be submitted in the correct number of copies, to the address stipulated, and marked as indicated below. Proposals will be typewritten, reproduced on letter size paper and will be legible in all required copies. The entire proposal must not exceed 100 pages in length. To expedite the proposal evaluation, all documents required for responding to the RFQ should be placed in the following order:

I. TECHNICAL QUOTE - SEQ CHAPTER \h \r 1It is recommended that the technical proposal consist of a cover page, a table of contents, and the information requested in the Technical Proposal Instructions. Technical proposal must be no more than 60 pages in length excluding resumes for key personnel, commitment letters, and appendices.

II. BUSINESS PROPOSAL - SEQ CHAPTER \h \r 1It is recommended that the business proposal consist of a cover page, a table of contents, and the information requested in the Business Proposal Instructions. Business Proposal must be no more than 20 pages in length.

SEQ CHAPTER \h \r 1Separation of Technical and Business Proposals: The proposal must be prepared in two parts: a “Technical Proposal” and a “Business Proposal.” Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the other. The technical proposal must not contain reference to cost; however, adequate information must be contained in the technical proposal so that the Contractor’s understanding of the scope of work may be evaluated.

Number of Copies: One (1) original and six (6) copies of the Technical Proposal, and one (1) original and two (2) copies of the Business Proposal.

Your proposal shall be submitted in the number of copies, to the address, and marked as indicated below.

Aleise Graham

Contract Specialist

National Institutes of Health

Office of Acquisitions, OLAO

6011 Executive Blvd., Room 529U

Bethesda, MD 20892-7663

If you are using a courier, express mail, federal express or UPS, the city, state and zip code must read ROCKVILLE, MD 20852.

External Package Marking: In addition to the address cited above, mark each package as follows:

RFQ No. NIHOD2019318 tc " Potential Award Without Discussions " \l 5B.

TECHNICAL QUOTE INSTRUCTIONS

The technical approach should be specific, detailed and complete enough to clearly and fully demonstrate that the Offeror thoroughly understands the intent of the Statement of Work and can provide the services necessary to meet the stated program objectives. Information on how the requirement is to be organized, staffed and managed shall be included.

Information should be provided which will demonstrate the Offeror’s understanding, development and management of important events or tasks. How the management and coordination of subcontractor efforts shall be accomplished must be explained, if applicable. Proposals which merely offer to conduct a program in accordance with the requirements of the Government’s Statement of Work is considered inadequate.

The technical quote must provide the general background, experience, and qualifications of the organization. It shall also address the Offeror’s prior experience in performing duties similar to those to be performed under the resultant contract. The Quote should describe the approach and the outcome of such work, referencing current and/or prior contracts. Quotes without prior experience similar to the Statement of Work should discuss relevant experience.

Vendors SEQ CHAPTER \h \r 1 shall submit the following Past Performance Information. Identify two (2) contracts for which experience is claimed for similar work performed within the last three years. SEQ CHAPTER \h \r 1Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Include the name of the agency, name of the Contracting Officer and Contracting Officer’s Representative, address, phone number, email address, contract number and project title. SEQ CHAPTER \h \r 1 Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel.

The Government will evaluate technical proposals in accordance with the Technical Evaluation Criteria set forth in the Statement of Work section Technical Evaluation Criteria.

Technical factors are significantly more important than cost or price. It is pointed out, however, that should technical competence between offers be considered approximately the same, then cost could be primary.

C.

BUSINESS QUOTE INSTRUCTIONS

Vendors shall offer fixed prices for each item identified in the Pricing Schedule of this solicitation for the basic contract period. Proposed costs/prices will not be point scored but will be analyzed and examined for the purpose of determining the reasonableness of the proposed price and the Vendor’s understanding of the nature and extent of the work to be performed. A final best-value analysis will be performed taking into consideration the results of the technical evaluation, and cost/price analysis.

1.

The business proposal shall be based on the Vendor’s price list. SEQ CHAPTER \h \r 1The business proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed cost or price of the work. This information shall include the amounts of the basic elements of the proposed cost or price. These elements will include, as applicable, direct labor, fringe benefits, travel, materials, subcontracts, purchased parts, shipping, indirect costs and rate, fee, and profit.

Any information submitted must support the prices proposed. Include sufficient detail or cross references to clearly establish the relationship of the information provided to the price proposed. Support any information provided by explanations or rationale as needed to permit the Contracting Officer and authorized representatives to evaluate the documentation.

2.

Other Administrative Data Acceptance Period. The proposal shall stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it shall contain a statement to the effect that it is firm for a period of at least 120 days from the date of receipt thereof by the Government.

3.

Subcontractors If subcontractors are proposed, please include a statement from the subcontractor detailing:

(1) Willingness to perform as a subcontractor for specific duties.

(2) What priority the work will be given and how it will relate to other work.

(3) The amount of time and facilities available to this project.

(4) Information on their cognizant OSHA office.

(5) How rights to publications and patents are to be handled.