Q&A_Section_1.docx

QUESTIONS& ANSWERS

Masur Audio Video Project Solicitation #RFQ2019318

1. Are facility drawings of the space available?

Yes, as well as a 3d Rev file of the auditorium. (no 3D file for back stage)

2. Are documentation/blue prints available including the current AV system As-Builds, Floor plans, room diagrams/elevations, electrical plans, etc?

See question 31. Current AV system as built drawings available however some minor modifications have been made but not documented. (modification example-new audio board installed)

3. Will the stage renovation drawings be provided?

Yes, 35% drawings available

4. Who is responsible for providing required lift(s) to Install the ceiling speakers?

Bidding vendor

5. Section 5 of RFP – Control System: “Allow web access for remote monitoring and control.” Question: Will the control system be on Government network?

Control system will be on a separate VLAN

6. Section 8 of RFP – Warranty: Question: What are the service levels required (preventative maintenance visits per year, onsite response time, telephonic response time, etc.) for the labor associated with the 3-year warranty requirements?

Preventative maintenance visits per year- Vendor will need to identify number of PM visits necessary to keep system up to date (quarterly or twice a year recommended), onsite response time within 24 hours (next day or sooner) telephonic response time (two hours)

7. AV Vendor is required to remove all existing equipment ad wiring ad give back to NIH. It says location is TBD. Will the location be on campus?

Yes

8. If there are power modifications that need to be made will that be responsibility of NIH of AV Vendor?

Sufficient power should be available where needed. Any power modifications will need to be requested in advance.

9. Is the intension to have touch panel on the lectern to be mounted in/on the surface or to be a table top touch panel? Same question for the Display?

Mounted in (recessed) in Lectern for both

10. Is 4K (UHD) required where applicable?

Should be 4K Ready and HD capable

11. Are there existing cable pathways (conduits, cable trays, etc) to all locations where equipment is to be installed?

Based on the existing system yes, cable pathways are existing

12. How many lectern disconnection points are desired on the stage?

Two- Stage left and Stage right

13. Is there available access to get to the Front of House speakers rigging points and are there conduit going to the speaker locations?

Access with scaffolding or lifts – conduits exist

14. Are there necessary clearance and/or supports to get a scissor lift or cherry picker into the space to get to the ceiling equipment? Is there any way for a scissor lift to get on the stage directly below the speakers and if so can stage support the weight of it?

AV installer will need to determine the type of equipment needed to install ceiling speakers and equipment (Scaffolding, scissor lift, boom lift cherry picker). Lift on lower apron stage area-currently will not support a lift. However, renovations to the lower stage area are planned for November 2019. Existing stage will be removed and a window will be available to utilize a lift to install speakers over lower stage area. Recomsystem to be installed (Clear-Com, ecmend scaffolding.

15. How many video images at once are required when using the multi-window display solution”?

4 Images with the ability to scale each image

16. Is there any desire for a communication system to be installed (Clear-Com, etc.)?

No

17. Will all the operator’s desks in the control booth a broadcast booth need to be replaced or is the intent for them to be reused?

Pending cost proposal for new desks

18. Are the new “Sony BRC-X1000)” Cameras outlined in the solicitation going to be installed in the same places that the current cameras are installed and will there be adequate power for the new cameras locally?

Two (2) Cameras to be mounted on back wall vice center auditorium pole mount – two (2) cameras mounted on side walls as currently on auditorium left wall – to be mirrored on right auditorium wall – required power pending.

19. Are the Video Production System components outlined in the solicitation going to be installed in the broadcast booth above the doorway entrance or in the control booth area?

Video Production equipment to be installed upstairs

20. NIH will provide fiber infrastructure for the additional fiber tx/rx’s. What are the specifics of the GFE/CFE fiber infrastructure currently in place; connection types, patch panels, bandwidth, etc?

NIH will provide fiber connectivity between Masur Auditorium and the Television Operations Center. Any fiber runs within the auditorium or backstage are the responsibility of the Installer.

21. Are there any sort of staffing requirements; security clearances, citizenship, escorts required, etc- Yes, standard procedures to be released upon award

22. Will the screen be attached to the motorized batten currently in place to be raised and lowered or will it be in a fixed position?

Attached same as the current screen

23. Could there be secure storage available onsite for equipment, technician tools, hardware, etc?

Auditorium will be closed off from the public and locked after hours during installation

24. Does the facility have a loading dock at truck height and a dedicated service elevator?

Yes, there are two loading docks B1 Dock and B2 Dock. The B2 dock will be the primary dock and the B1 will be the backup.

25. If additional power circuits are required will that be the GFE/CFE facility’s responsibility to install?

Sufficient power circuits are available any new circuits will be the responsibility of the AV integrator

26. What Cisco model system do you have today?

Cisco SX80

27. What type of Fiber cards are they SM or MM?

SM

28. Per design specifications, there is (1) remote per PTZ camera. Will there be (4) camera operations, or should we condense this down to (1), or maybe (2) remotes that would control all (4) cameras from (1), or (2) adjacent stations?

One (1) Remote Controller for four (4) Robotie PTZ cameras with one (1) operator

29. How would you like the confidence monitor mounted in the lectern – popup, lift, recessed etc.Recessed

30. Is the keyboard/mouse to be located in the booth, on the lectern, or both?

Both

31. Is there a need for a guest laptop on the podium?

Yes

32. Are that As-built drawings for the AV systems currently in the Masur Auditorium?

If so, when will they be available for this solicitation? As-Built are available however only in paper hard copies- looking for scanning solutions

33. Can you provide Building facility CAD drawings? Possibly from ORF

34. When will the Consultant new AV design drawings for the Masur Auditorium be available?

New drawings are the responsibility of the Bidding vendor