M R-FAC Compound Generator PMSC contract 7901 - XJZMSRVC
Closed Solicitation Posted
- Solicitation number
- 19DJ1026Q0014A
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- Place of performance
- Djibouti Djibouti 185 Djibouti
- Points of contact
-
- Souleiman E Kayad kayadse@state.gov +252321453060
- Djibouti Procurement Team djiboutiprocbids@state.gov +252321453060
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance and repair services for two Caterpillar 3512B diesel-fueled standby generators at the U.S. Embassy Chancery in Djibouti, with quotations due July 31, 2026 at 16:30 and Request for Information deadline July 20. Award will go to the lowest-priced acceptable offeror based on initial quotations without discussions, though discussions may occur with offerors in the competitive range if necessary.
Place of performance is Djibouti. The contract structure comprises one base year with two optional years, firm fixed-price, all amounts payable in U.S. dollars. Quotations must remain valid for at least four months from Government receipt.
The scope requires comprehensive semi-annual preventive maintenance performed twice annually by Caterpillar-certified technicians using only genuine OEM Caterpillar parts. Services include visual inspections, battery system checks, fluids and filters management, generator room operations, control panel maintenance, no-load and load runs, and annual maintenance tasks such as oil and filter changes, fuel system work, radiator cleaning, and component inspections. The contractor must provide all labor, tools, materials, safety equipment, and submit detailed Test and Inspection Reports within three calendar days of completion. Value Added Tax at 10 percent is priced separately as a line item.
Offerors must demonstrate minimum three years of experience with comparable generator maintenance, provide evidence of SAM registration with UEI number, submit past performance references from the prior five years, proof of required business licenses and permits in Djibouti, and submit a comprehensive past performance volume including project examples, personnel resumes with relevant certifications, and quality control procedures. Quotations must be submitted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat format, not exceeding 30 MB per file. NAICS code is 811, Repair and Maintenance; PSC code is 6115, Generators and Generator Sets, Electrical.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0014 - Re-advertised
Enclosed is a Request for Quotations (RFQ) for M&R-FAC Chancery Generator PMSC contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations submittals are due byJuly 31, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on 07/20/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
David Hammond
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19DJ1026Q0014 -MR FAC Compound Generator PMSC contract 7901 XJZMSRVC.pdf |
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