Line-Scan Visible-Near-Infrared Hyperspectral Imaging System for Large-Size Samples - RFQ
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0967
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334515 Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals
- Place of performance
- Hilo, Hawaii 96720, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service is procuring a Line-Scan Visible-Near-Infrared Hyperspectral Imaging System for Large-Size Samples through solicitation number 1232SA25Q0967. This acquisition consists of six line items including a hyperspectral imager/camera with at least 447 spectral channels, a large sample scanning system, halogen light source with power supply, two objective lens sets (12mm and 23mm), and shipping/delivery services. The system must operate across 400-1000 nm spectral range with 2 nm or better spectral resolution and 1600 or more spatial pixels for imaging biological samples such as plants and insects. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) methodology, assessing technical capability on a pass/fail basis followed by price evaluation of the lowest bidder. The quote submission deadline is September 26, 2025, with an amendment issued on September 25, 2025, adding a questions and answers document to provide additional clarification.
This procurement is designated as a 100% total small business set-aside under NAICS code 334515 with a size standard of 750 employees. No current contractors or incumbents are identified in the solicitation materials. While specific budget values are not disclosed, the government requires delivery within 90 days of award to 64 Nowelo Street, Hilo, HI 96720, with FOB Destination terms. The acquisition involves highly specialized technical equipment with stringent requirements that exceed current commercial VNIR line-scan system capabilities, particularly the requirement for more than 447 spectral channels. The system must accommodate samples up to 80 cm in length and height, and all products must comply with Buy American Act restrictions, with potential price adjustments for non-domestic products during evaluation.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001 (Dated 09/25/2025):
This amendment (0001) is being issued to add a questions and answers document to the Attachments/Links section. All other terms and conditions remain unchanged.
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number (#) is 1232SA25Q0967 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a 100% total small business set aside. The associated NAICS code is 334515 the small business size standard is 750 Employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - Line-Scan Visible-Near-Infrared Hyperspectral Imager/Camera; Qty: 1 EA
0002 - Large Sample Scanning System; Qty: 1 EA
0003 - Halogen Light Source with Power Supply; Qty: 1 EA
0004 - 12 mm Visible-Near-Infrared Objective Len(s); Qty: 1 EA
0005 - 23 mm Visible-Near-Infrared Objective Len(s); Qty: 1 EA
0006 - Shipping/Freight/Delivery; Qty: 1 EA
vi. Description/Statement of Work/Specification:
See Attachment 2.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery within 90 days of award to 64 Nowelo Street, Hilo, HI 96720.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by the date/time/time zone listed in the “Date Offers Due” field.
Submit quotes to the following e-mail address(es), by the quote due date and time:
aaron.dimeo@usda.gov.
Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to aaron.dimeo@usda.gov no later than 60-hours prior to the close date/time/time zone listed in the “Date Offers Due” field. Answers will be posted at least 36-hours prior to the “Date Offers Due.”
Update #1 ·
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number (#) is 1232SA25Q0967 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a 100% total small business set aside. The associated NAICS code is 334515 the small business size standard is 750 Employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - Line-Scan Visible-Near-Infrared Hyperspectral Imager/Camera; Qty: 1 EA
0002 - Large Sample Scanning System; Qty: 1 EA
0003 - Halogen Light Source with Power Supply; Qty: 1 EA
0004 - 12 mm Visible-Near-Infrared Objective Len(s); Qty: 1 EA
0005 - 23 mm Visible-Near-Infrared Objective Len(s); Qty: 1 EA
0006 - Shipping/Freight/Delivery; Qty: 1 EA
vi. Description/Statement of Work/Specification:
See Attachment 2.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery within 90 days of award to 64 Nowelo Street, Hilo, HI 96720.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by the date/time/time zone listed in the “Date Offers Due” field.
Submit quotes to the following e-mail address(es), by the quote due date and time:
aaron.dimeo@usda.gov.
Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to aaron.dimeo@usda.gov no later than 60-hours prior to the close date/time/time zone listed in the “Date Offers Due” field. Answers will be posted at least 36-hours prior to the “Date Offers Due.”
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