Laboratory Chamber Maintenance Plan - Base+4 - Kearneysville WV

The U.S. Department of Agriculture Agricultural Research Service is soliciting quotations for a Laboratory Chamber Maintenance Plan through Request for Quotation 1232SA26Q0524, which seeks comprehensive preventive maintenance and repair services for 32 Percival Scientific environmental chambers located at the Appalachian Fruit Research Station. The contract requires quarterly preventive maintenance covering refrigeration systems, mechanical components, controls and instrumentation (including NIST-traceable calibration), electrical safety, and cleaning, with routine consumables included in the firm fixed price and non-routine parts excluded. The contractor must respond to non-emergency repairs within three business days and emergency repairs within 12 hours on business days, while submitting unit-specific PM reports within five business days and an annual summary report. Evaluation will be conducted using lowest price technically acceptable criteria, with technical acceptability assessed as either acceptable or unacceptable. Quotations are due by April 28, 2026 at 9:00 AM Eastern Time, and potential quoters must submit questions no later than 48 hours before the deadline.

This is an unrestricted procurement with no small business set-aside designation, and no incumbent contractor is identified in the solicitation materials. The contract consists of one 12-month base period from May 18, 2026 to May 17, 2027, followed by four optional 12-month renewal periods extending through May 17, 2031, creating a potential five-year service requirement. The specific award value is not disclosed in the solicitation notice. All quoters must submit pricing for all line items to be considered responsive, with invoicing submitted monthly in arrears through the Department of Treasury's Invoice Processing Platform. Place of performance is Kearneysville, West Virginia 25430, with general access hours limited to 6:30 AM to 4:00 PM Eastern Time Monday through Friday on business days, and the Service Contract Labor Standards apply with specified wage determinations for Electronics Technician Maintenance positions.