J066--VISN22 cryostat PM and service base plus 4

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 (VISN 22) is seeking preventive maintenance and repair services for Cryostar NX50 cryogenic instruments used across seven VA healthcare system campuses in California, Arizona, and New Mexico. The procurement, identified as solicitation 36C26226Q0049 under NAICS code 811210 and PSC J066, requires the contractor to provide comprehensive on-site maintenance, unlimited service calls with 24-hour response times, 24/7 toll-free technical support, original equipment manufacturer (OEM) parts replacement, software updates, and detailed service reporting. Interested vendors must be authorized OEM resellers, distributors, or dealers and are particularly encouraged to include service-disabled veteran-owned small businesses (SDVOSB), veteran-owned small businesses (VOSB), HUBZone-certified firms, and women-owned small businesses (WOSB). The RFI response deadline is October 27, 2025, at 12:00 PM Pacific Time, with responses to be submitted to Rebecca.Gaba@va.gov. All contractor personnel will require VA ID badge assignment, and the service must comply fully with OEM guidelines and VA biomedical services coordination protocols.

The contract features a base year running from January 1, 2026, through December 31, 2026, with four optional one-year extensions extending through December 31, 2030. A total of seventeen Cryostar NX50 instruments are distributed across the VISN 22 service area, including facilities in Los Angeles, Loma Linda, San Diego, Long Beach, Phoenix, Tucson, and Albuquerque. No specific set-aside designation has been applied to this procurement, though small business participation is actively encouraged through the RFI process. The government has not disclosed specific award values or budget ranges in the pre-solicitation notice; however, vendors are required to complete detailed pricing sections in the accompanying Excel spreadsheet (Attachment A) as part of their RFI response. All shipping costs, parts, and service expenses are to be included in the contract price, and the vendor must maintain OEM authorization throughout the performance period.