P02 RFI 36C262-26-AP-0413 CRYOSTAT SERVICE.docx

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811210 (size standard 34M). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 22, Network Contracting Office (NCO) 22, is seeking a single vendor who can provide preventive maintenance and repair service for seventeen (17) Epredia Cryostar NX50 instruments for a base year and four (4) option years. The services will consist of Preventative Maintenance (PM), Corrective Maintenance (CM), and telephone technical support services The services shall be furnished at the following F.O.B. destinations

· VA Greater Los Angeles Healthcare System | 11301 Wilshire Blvd, Los Angeles, CA 90073

· VA Loma Linda Healthcare System | 11201 Benton Street Loma Linda, CA 92357

· VA San Diego Healthcare System | 3350 La Jolla Village Dr, San Diego, CA 92161

· VA Long Beach Healthcare System | 5901 E. 7th Street, Long Beach, CA 90822

· VA Phoenix Healthcare System | 650 E Indian School Rd, Phoenix, AZ 85012

· VA Tucson Healthcare System | 3601 S 6th Ave, Tucson, AZ 85723

· VA Albuquerque Healthcare System | 1501 San Pedro Dr SE, Albuquerque, NM 87108

BRAND NAME AND EQUAL TO PRODUCT INFORMATION:

1. See Attachment A for brand name, make and part numbers.

Please complete Tab 1-5 (Base and options), Column “G” only, in Attachment A of the attached Excel Spreadsheet.

The information identified above and in attachment A is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

PERFORMANCE WORK STATEMENT:

STATEMENT OF WORK (SOW)

1. Attachment B SOW

2. Authorization letter from Dynex if applicable.

The FAR Clause 52.211-6 Brand Name or Equal applies to this RFI. Any items stated as equal not confirming to the requirements will be considered non- responsive.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or a distributor of the items being researched above?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way?

(5) If you do, state how and what is altered; assembled; modified?

(6) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

(7) If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the items you are providing information for available on your schedule/contract?

(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes?

*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

Responses to this notice shall be submitted via email to Rebecca.Gaba@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 12PM PST. October 27, 2025. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C262-26-AP-0413. If possible, please provide unofficial pricing. Notice: No remanufactures or gray market items/ supplies will not be acceptable. Interested parties of RFI must be an authorized reseller, distributor, or dealer of the O.E.M. (Original Equipment Manufacturer). Verification can be provided by an authorization letter or other documents from the OEM. Equipment shall be in accordance with the OEM terms and conditions.