J065--Phoropter Maintenance Service Base + 4 - STC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26326Q0324
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Department of Veterans Affairs St. Cloud VA Health Care System St Cloud, Minnesota 56303, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 23 is soliciting quotes for comprehensive phoropter (refractor) maintenance services through Request for Quotes solicitation number 36C26326Q0324. The procurement seeks qualified contractors to provide preventative maintenance, repair, calibration, and parts replacement services for Reichert Ophthalmic Instruments Model 11636 phoropters, with all work to be performed at firm fixed-price rates inclusive of labor, materials, overhead, and delivery costs. Contractors must be authorized to maintain Reichert equipment, employ factory-trained personnel with proof of OEM competency, use only OEM-certified parts, and provide a 90-day workability warranty on all work completed. Price evaluation will be based on a firm fixed-price basis, and contractors must provide past performance references for work completed within the past three years. Technical questions must be submitted to Contracting Officer John Milroy by February 6, 2026 at 12:00 PM Central Time, with quotes due by February 12, 2026 at 12:00 PM Central Time via email to john.milroy@va.gov in PDF or DOCX format only.
This procurement has no set-aside designations and is open to all responsible contractors. The estimated contract value is $57,244.44 for the base year, with the St. Cloud VA Health Care System maintaining a fleet of 20 Reichert phoropters to be serviced on a rotational basis (two units per month) with maintenance completed and equipment returned within two weeks. The contract base period runs from March 1, 2026 through February 28, 2027, with four optional one-year renewal periods available at the government's discretion, potentially extending through February 28, 2031. All work will be performed during normal business hours (8:00 a.m. to 4:00 p.m., Monday through Friday) at the St. Cloud VA Health Care System located at 4801 Veterans Drive, St. Cloud, Minnesota 56303. The contracting office is located in Sioux Falls, South Dakota, with John Milroy serving as the contracting officer and primary point of contact.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested.
Solicitation number 36C26326Q0324 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.
The NAICS code for the solicitation is 811210 with a size standard of $34.0 million.
A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.
The VA anticipates one fixed price contract award for all resources and labor necessary to complete Phoropter Maintenance Service for the St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303.
The period of performance is 03/01/2026 to 02/28/2027 for the base year period of performance. There are four one-year option periods available at the government s discretion.
FAR provisions 52.212-1 and 52.212-2 apply to this procurement and are detailed within the attached solicitation document.
FAR clause 52.212-4 apply to this procurement and is included within the attached solicitation document.
Additional requirements are listed within the attached solicitation document.
The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
Submission of Quotes
Technical Questions are due to the Contracting Officer by Friday 02/06/2026 at 12:00 PM Central Time.
Quotes are due to the Contracting Office by 02/12/2026 at 12:00 PM Central Time.
Quotes are required to be emailed to John.Milroy@VA.GOV in .pdf or .docx format only prior to the solicitation closing date and time. Include the following in your subject line: Quotations submitted in response to Solicitation 36C26326Q0324. It is the responsibility of the offeror to ensure their quote is received in its entirety before the solicitation closing.
Contact John Milroy, Contract Specialist at john.milroy@va.gov or 605-336-3230 ext. 7719 for information regarding the solicitation.
Files
| File | Type | Posted |
|---|---|---|
| Brand-Name-Justification-Phoropter.pdf | ||
| Solicitation 36C26326Q0324.pdf | ||
| 36C26326Q0324_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--Phoropter Maintenance Service St. Cloud VA Health Care System | Award Notice | |
| This notice | Solicitation |
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