Brand-Name-Justification-Phoropter.pdf
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- Solicitation number
- 36C26326Q0324
About this file
This is a Justification for Single Source Award document under Simplified Acquisition Procedures (SAP) for the Department of Veterans Affairs, Network Contracting Office 23 (NCO23) located in Sioux Falls, South Dakota.
The acquisition concerns maintenance and recalibration services for Reichert Ophthalmic Instruments Phoropters at the St. Cloud VA Health Care System, with an estimated value of $57,244.44. The contracting officer justifies the single source award based on the specialized nature of the equipment, which requires brand-specific maintenance by qualified technicians trained on Reichert Phoropters. The contracting activity conducted comprehensive market research including searches of the SBA Small Business Search database using NAICS code 811210, the GSA eLibrary, and the AbilityOne Procurement List, all of which yielded no viable alternatives. A sources sought notice (36C26326Q0221) was posted to SAM.gov on December 17, 2025, resulting in interest from an SDVOSB company pursuing Reichert certification and Walman Optical, a large business. The acquisition falls under the simplified acquisition threshold category of over micro-purchase but not exceeding $250,000, with funding charged to on2237 656-26-2-023-0007. Contracting Officer John Milroy approved and certified the justification on February 4, 2026, in accordance with FAR 13.106-1(b).
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| File | Type | Posted |
|---|---|---|
| Solicitation 36C26326Q0324.pdf | ||
| 36C26326Q0324_1.docx | DOCX document |
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Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Last Updated: 02/01/22 Page 1 of 1
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding $250,000
Acquisition Plan Action ID: 36C263-26-AP-1320
1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23), 2501 W 22nd Street, Sioux Falls, SD 57105
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
Maintenance and recalibration of Reichert Ophthalmic Instruments Phoropter Maintenance Service for the St. Cloud VA Health Care System.
Funding is on2237 656-26-2-023-0007. Estimate for this service is $57,244.44
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
This is a brand name only service maintenance contract for Reichert Ophthalmic Instruments. Reichert Ophthalmic Instruments Phoropter are precise medical equipment that requires specialized instruments to recalibrate and maintain.
Reichert Ophthalmic Instruments Phoropter must be maintained by qualified technicians that are trained to maintain Phoropters.
4. Description of market research conducted and results or statement why it was not conducted:
The following Market Research was conducted for this procurement.
o A search on SBA Small Business Search database using NAICS code 811210 and a keyword of “Phoropter” yielded Zero results of small businesses that are veteran owned and verified.
o Medical equipment maintenance for the VISN 23 Health Care System are not on the AbilityOne Procurement List.
o A search of the GSA eLibrary for Phoropter (Reichert Ophthalmic Instruments model 11636) found three companies listing these type of Phoropters. An email was sent to each of these companies asking if this is a service that these companies are interested in this service. I received a response from Optics Incorporated (a small business) with Contract 36F79719D0005 under SIN 65 II A Category A-35.
o A search on SBA Small Business Search database using NAICS code 811210 and a keyword of “Phoropter” yielded zero small businesses.
o A sole source notice 36C26326Q0221 was posted to the Contract Opportunities on www.SAM.gov on 12/17/2025. At the closing of the source(s) sought we received an SDVOSB Company that indicated that they were working on obtaining their authorized service provider certification from Reichert. We also called Walman Optical who indicated that they were capable of doing this maintenance. Walman Optical is a large business.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
John Milroy
Date
Contracting Officer
JOHN
MILROY
Digitally signed by
JOHN MILROY
Date: 2026.02.04 06:40:31 -06'00'
File details come from the government source that posted it. Updated .