Guatemala - Meal Rations and Bottled Water

The U.S. Embassy Guatemala City is soliciting quotations for the procurement of packaged meal rations and bottled water through Request for Quotation 19GT5026Q0005. The Department of State seeks 3,000 packaged meal rations and 6,000 units of bottled water to support embassy operations. Meal rations must contain nine specified components including isotonic drinks, canned fruit cocktail, refried black beans, tamalito de chipilin, granola bars, mixed nuts, plastic utensils, and clear plastic bags, with 20 rations per polypropylene sack, while bottled water must be factory-sealed 500-milliliter units. All products must be new, unused, free from defects, and possess a minimum of 12 months remaining shelf life at delivery. The government will award a firm-fixed price purchase order to the responsible company submitting the lowest acceptable offer based on initial proposals without discussions, though discussions may occur with companies in the competitive range if necessary. Questions regarding the solicitation must be submitted by January 28, 2026, at 17:00 hours, and quotations must be received electronically at GuatemalaBids@state.gov by February 6, 2026, at 17:00 hours.

This is not a small business set-aside opportunity. Offerors must be registered in the System for Award Management (SAM) prior to proposal submission and must include an SF-18 cover page, pricing details, warranty statements, delivery schedules, and proof of SAM registration with proposals submitted in English using MS-Word, MS-Excel, or Adobe Acrobat PDF format with file sizes not exceeding 30MB per attachment. Delivery is required within ten calendar days after contract award, with the delivery deadline of March 6, 2026, to Centro de Negocios La Paz, Warehouse No. 312 in Guatemala City, Guatemala. The contractor bears sole responsibility for customs clearance and must submit a detailed importation plan demonstrating understanding of the import process. Payment terms are Net 30 days by electronic funds transfer in either U.S. dollars or Quetzales, with a 12 percent Value Added Tax excluded from unit pricing and invoiced separately. Delivery coordination must occur at least five business days in advance with the INL-assigned Point of Contact, with delivery restricted to Monday through Friday between 08:00 and 15:00 hours, excluding U.S. and Guatemalan holidays.