Exam tables

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10, specifically the Dayton Veterans Affairs Medical Center, is procuring 15 specialized exam tables to replace outdated equipment and ensure standardization in patient care. The procurement seeks Tri W-G Treatment Tables featuring motorized Hi-Lo height adjustment, adjustable back and leg sections, 12-gauge steel frames, integrated storage shelves, paper holders, and facial slots, all measuring 28" x 80" and UL Classified for medical electrical safety compliance. Contractors must be registered in the System for Award Management (SAM), provide authorized distribution letters, be Original Equipment Manufacturer (OEM) authorized dealers, and submit only new items with manufacturer warranty while maintaining bonding and insurance requirements. The award will be made using the lowest price technically acceptable (LPTA) evaluation criteria. Critical dates include the solicitation issue date of September 10, 2025, with quotes due by September 15, 2025 at 5:00 PM EST, and potential alternative vendors may submit capabilities information by the same deadline to rachelle.hamer@va.gov.

This procurement is designated as a Total Small Business set-aside under NAICS code 339113 for Surgical Appliance and Supplies Manufacturing, with the VA initially indicating an intent to sole source to Tri W-G of Valley City, ND through an authorized distributor. Market research has identified three capable small business vendors: Veterans Healthcare Supply Solutions (VHSS), Best Priced Products, and Performance Health. The procurement value falls under the Simplified Acquisition Threshold of $250,000, and delivery must be completed within 6 weeks after receipt of order to the Dayton VAMC in Ohio. The solicitation requires contractors to submit line item pricing with quotes remaining valid for 90 calendar days. The government retains sole discretion to determine whether to proceed with competitive or sole-source procurement after reviewing any submitted capabilities information from alternative vendors.