SSJ_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C250-25-AP-4008

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-25-AP-4354

1. Contracting Activity: The Department of Veterans Affairs, Veterans Integrated Service

Network (VISN) 10, Dayton Veterans Affairs Medical Center (CLE VAMC) Network Contracting Office (NCO) 10.

Transaction: 552-25-3-325-0042

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Network Contracting Office (NCO) 10 intends to award a new firm-fixed-price, brand-name purchase order for exam tables.

ESTIMATED DOLLAR VALUE:

REQUIRED DELIVERY DATE: 6 Weeks ARO

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The acquisition is for Tri W-G exam tables, which feature motorized Hi-Lo height adjustment, adjustable back and leg sections, and a 12-gauge steel frame designed for durability and stability. These tables also include integrated storage shelves and are UL Classified 60601-1 for medical electrical safety compliance. The combination of motorized functionality, precise adjustment, structural design, and safety certifications is proprietary to Tri W-G and not duplicated by any other manufacturer or distributor. Alternative exam tables may not be compatible with the facility’s existing treatment room configurations, patient handling protocols, or clinical workflow requirements. Use of non-Tri W-G tables could compromise patient accessibility, caregiver efficiency, and safety compliance. This acquisition ensures compliance with FAR 11.105— Items peculiar to one manufacturer—and FAR 12.4—Unique Requirements Regarding Terms and Conditions for Commercial Items, while satisfying Buy American Act requirements.

4. Description of market research conducted and results or statement why it was not conducted: The OEM, Tri W-G, a small business, was contacted to receive a list of authorized distributors, with a concentration on SDVOSB and VOSB-authorized distributors. The OEM stated that they currently use Best Priced Products-small

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C250-25-AP-4008 business, Performance Health-small business, and Veterans Healthcare Supply Solutions(VHSS)-SDVOSB.

GSA eLibrary, ECAT, SAM.gov, Interagency Contract Directories, NAC, FPDS, SCMC, MSVP, BIC and FDA:

o Keywords Used: "exam table" o Results: Caprice Electronics, Inc. was the only vendor on GSA that could meet the needs of the service.

DSBS:

o NAICS Code Searched: 339113 (Surgical Appliance and Supplies Manufacturing) o Results: There were no results that could meet the needs of the service, besides VHSS).

The Nonmanufacturer Rule (NMR) applies to this procurement under NAICS 339113 and SBA has not issued a waiver. The VA Rule of Two cannot be met, there is no waiver. The SBA Rule of Two can be met, there are at least two identified. “Based on market research, there are at least three capable small business vendors, including VHSS, Best Priced Products, and Performance Health. Therefore, the requirement will be set aside for small business competition using brand name specifications (Tri W-G exam tables).

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Per FAR 13.106-3(a)(2)(ii), price reasonableness will be based on comparison of proposed prices with prices found reasonable on previous purchases using FPDS.

Rachelle J. Hamer Contracting Officer

NCO 10

RACHELL

E HAMER

Digitally signed by

RACHELLE HAMER

Date: 2025.09.10 12:52:49 -04'00'