Custom vacuum chamber
Closed Solicitation Posted
- Solicitation number
- SLAC_360953_Customvacuumchamber
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 3333 Commercial and Service Industry Machinery Manufacturing
- Place of performance
- Menlo Park, California 94025, United States
- Points of contact
-
- Katherine Jill A. Coh kcoh@slac.stanford.edu (650) 926-2770
Notice details come from SAM.gov. Updated .
About this opportunity
SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy Office of Science, is soliciting quotations for the design and manufacture of one custom vacuum chamber to be integrated into an existing accelerator beamline. The chamber must meet ultra-high vacuum specifications of approximately 1e-6 torr and include a stainless steel frame with electropolished finish, removable aluminum plate covers with O-ring seals, and various CF flanges with approximate dimensions of 13.75 x 24 x 30 inches. Key requirements include compliance with ultra-high vacuum cleaning standards involving degreasing, chemical etching, passivation, and final packaging in dry nitrogen gas, as well as completion of Buy American Act certification and Representations and Certifications documentation. Source selection will be based on the Lowest Price and Technically Acceptable Method (LPTA), with evaluation criteria focusing on price including shipping, duties, and taxes; lead time including drawing time and shipping; design compliance; and testing and certification. Quotations must be submitted by 11:59 p.m. on November 10, 2025, to marissat@SLAC.stanford.edu, and two amendments have been issued requiring acknowledgment to avoid proposal rejection.
This procurement includes no set-aside designations and no incumbent contractor is identified. The solicitation does not specify an estimated award value, though the Buy American Act certification requirement applies to awards exceeding $10,000. The requirement is for one custom vacuum chamber with product only—no on-site services are permitted—and quotations should address lead time requirements including drawing time and manufacturing. SLAC has indicated willingness to consider academic, ICPT, GSA, or government institution discounts if available and requests links to published price lists to substantiate quoted prices. The place of performance is SLAC National Accelerator Laboratory located at 2575 Sand Hill Road, Menlo Park, California 94025, and potential bidders should note that CAD data is available upon direct contact with the procurement buyer.
Notice text
3 versions
Update #3 · Latest ·
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
AMENDMENT 02
The following Addendum is being issued for the subject Request for Quotation: RFP_360953_VacuumChamber
- The technical criteria have been updated and is as follows:
Technical evaluation criteria are as follows:
-
-
-
- Lead time including drawing time and shipping
- Design compliance
- Testing and certification
-
-
This Addendum modifies the Request for Quotation and must be acknowledged. Failure to acknowledge all addenda could make your proposal non-responsive. Please confirm that the submitted proposal is not changed because of this addendum. If proposal sent is revised because of this, please submit the revised proposal.
The following changes are hereby made to the appropriate documents contained the above-mentioned Request for Quotation (RFQ). All other terms and conditions of the RFQ remain the same.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
AMENDMENT 01
The following Addendum is being issued for the subject Request for Quotation: RFP_360953_VacuumChamber
- CAD Data Available
- For the needed CAD attachment please contact buyer directly at marissat@slac.stanford.edu
This Addendum modifies the Request for Quotation and must be acknowledged. Failure to acknowledge all addenda could make your proposal non-responsive. Please confirm that the submitted proposal is not changed because of this addendum. If proposal sent is revised because of this, please submit the revised proposal.
The following changes are hereby made to the appropriate documents contained the above-mentioned Request for Quotation (RFQ). All other terms and conditions of the RFQ remain the same.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
Please review the quote and provide your best and final offer for both price and lead-time.
Kindly also have the quotation revised to today’s date and address the quote to my attention.
The follow has been attached for you to complete and review:
- (BAA) Buy American Act Certification
- Representations & Certifications Rider
- Vacuum Chamber Details Attached
- Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)
Required item(s) listed below:
- Custom Vacuum Chamber – QTY:1
Quote is for product only; no on-site services permitted.
Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).
Technical evaluation criteria are as follows:
-
-
-
- Price including shipping, duties and taxes
- Lead time including drawing time and shipping
- Design compliance
- Testing and certification
-
-
Please provide a price and lead time quotation by COB 11/10/2025.
Please be advised that the requirement was also posted on SAM.gov.
Send quote to marissat@SLAC.stanford.edu.
The bid closing date for this requirement is 11/10/2025.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
- Buy American Act Certification (BAA) applies to awards that are over $10,000.
- Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
- All subcontractors are required to register in the System for Award Management (www.sam.gov).
- The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order.
- Payment Terms will be NET-30 (SLAC is unable to do advance payments and or Prepayments).
- Freight terms will be FOB Destination Prepaid and Add
- Foreign Vendors Shipments will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
Update #2 ·
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
AMENDMENT 01
The following Addendum is being issued for the subject Request for Quotation: RFP_360953_VacuumChamber
- CAD Data Available
- For the needed CAD attachment please contact buyer directly at marissat@slac.stanford.edu
This Addendum modifies the Request for Quotation and must be acknowledged. Failure to acknowledge all addenda could make your proposal non-responsive. Please confirm that the submitted proposal is not changed because of this addendum. If proposal sent is revised because of this, please submit the revised proposal.
The following changes are hereby made to the appropriate documents contained the above-mentioned Request for Quotation (RFQ). All other terms and conditions of the RFQ remain the same.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
Please review the quote and provide your best and final offer for both price and lead-time.
Kindly also have the quotation revised to today’s date and address the quote to my attention.
The follow has been attached for you to complete and review:
- (BAA) Buy American Act Certification
- Representations & Certifications Rider
- Vacuum Chamber Details Attached
- Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)
Required item(s) listed below:
- Custom Vacuum Chamber – QTY:1
Quote is for product only; no on-site services permitted.
Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).
Technical evaluation criteria are as follows:
-
-
-
- Price including shipping, duties and taxes
- Lead time including drawing time and shipping
- Design compliance
- Testing and certification
-
-
Please provide a price and lead time quotation by COB 11/10/2025.
Please be advised that the requirement was also posted on SAM.gov.
Send quote to marissat@SLAC.stanford.edu.
The bid closing date for this requirement is 11/10/2025.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
- Buy American Act Certification (BAA) applies to awards that are over $10,000.
- Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
- All subcontractors are required to register in the System for Award Management (www.sam.gov).
- The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order.
- Payment Terms will be NET-30 (SLAC is unable to do advance payments and or Prepayments).
- Freight terms will be FOB Destination Prepaid and Add
- Foreign Vendors Shipments will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
Update #1 ·
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
Please review the quote and provide your best and final offer for both price and lead-time.
Kindly also have the quotation revised to today’s date and address the quote to my attention.
The follow has been attached for you to complete and review:
- (BAA) Buy American Act Certification
- Representations & Certifications Rider
- Vacuum Chamber Details Attached
- Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)
Required item(s) listed below:
- Custom Vacuum Chamber – QTY:1
Quote is for product only; no on-site services permitted.
Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).
Technical evaluation criteria are as follows:
-
-
-
- Price including shipping, duties and taxes
- Lead time including drawing time and shipping
- Design compliance
- Testing and certification
-
-
Please provide a price and lead time quotation by COB 11/10/2025.
Please be advised that the requirement was also posted on SAM.gov.
Send quote to marissat@SLAC.stanford.edu.
The bid closing date for this requirement is 11/10/2025.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
- Buy American Act Certification (BAA) applies to awards that are over $10,000.
- Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
- All subcontractors are required to register in the System for Award Management (www.sam.gov).
- The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order.
- Payment Terms will be NET-30 (SLAC is unable to do advance payments and or Prepayments).
- Freight terms will be FOB Destination Prepaid and Add
- Foreign Vendors Shipments will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind regards,
Marissa Tanomrat
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road
Menlo Park, CA 94025
Email: marissat@slac.stanford.edu
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