Building Maintenance Services for US Embassy Tokyo

PRE-SOLICITATION NOTICE

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Building Maintenance Services for the U.S. Embassy Tokyo, Japan

The Regional Procurement Support Office in Frankfurt, Germany intends to issue a RFP and award a Firm-Fixed Priced type contract during the first quarter of calendar year 2021.

The successful contractor shall provide personnel, supplies and equipment for building maintenance services for multiple locations of the US Embassy Tokyo. The contract awardee shall perform both scheduled and unscheduled maintenance services. These shall include, but not limited to, electrical, HVAC, plumbing, and other mechanical inspection and maintenance services.

Companies interested in the solicitation should express their interest by written correspondence, no later than Wednesday, January 20, 2021, at the following email address (gallonea@state.gov) and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE.

Firms shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Japan:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

b.   Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Japan.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

If you have a Duns number* and have been SAM** registered, please include below.  Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:_______________________                      SAM Registered:        (     ) Yes     (     ) No

*          Dunn and Bradstreet: www.dnb.com/get-a-duns-number.html

**        System for Award Management: SAM.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms. Alma Gallone, email Gallonea@state.gov.