Bost-special event planning services

The Department of the Interior National Park Service Northeast Region is seeking a small business to provide comprehensive event planning and production services for the 250th Anniversary Commemoration of the Battle of Bunker Hill, scheduled for June 12-17, 2025, in Boston, Massachusetts. The solicitation requires offerors to demonstrate technical experience with at least three similar projects completed within the past five years, including detailed project descriptions, contract values, and client contact information. Evaluation will be conducted on a lowest-priced, technically acceptable basis, focusing on technical experience, past performance, and price. Quotes are due by 10:00 AM ET on April 25, 2025, and must be submitted via email to Jason Albright. A mandatory site visit is scheduled for Monday, April 14, 2025, at 2:00 PM ET at the Bunker Hill Monument, and potential bidders must attend to be considered for award.

The contract is set aside for total small business participation under NAICS code 561920 (Convention and Trade Show Organizers), with an anticipated single Firm-Fixed-Price Purchase Order. The period of performance is from April 28, 2025, to June 26, 2025, covering four primary events with audience sizes ranging from 400 to 1,200 attendees. Services will include comprehensive event planning, technical production, site setup, audio-visual support, stage management, media coordination, and guest management across multiple venues in Charlestown, Massachusetts. The contract requires providing extensive technical infrastructure, including tents, stages, chairs, microphones, portable facilities, media platforms, LED displays, ASL interpretation, and video production for live and streaming events. Wage determinations mandate minimum hourly rates of $17.75 for service contract workers, with additional benefits and considerations outlined in the Department of Labor wage documentation.