Sol_140P4325Q0031_Amd_0001.pdf

PDF 1 MB Posted Apr 18, 2025

Attached to: BOST-SPECIAL EVENT PLANNING SERVICES
Solicitation number: 140P4325Q0031
Issued by: Department of the Interior National Park Service Northeast Region

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Written by GovTribe AI · Apr 18, 2025

This document is an Amendment (Amendment 0001) to a Request for Quote (RFQ) for Battle of Bunker Hill 250 Commemoration Event Planning and Production Services for Boston National Historical Park. The amendment extends the quote submission deadline to April 25, 2025 at 10:00 am ET, with a performance period from 04/28/2025 to 06/26/2025. The amendment includes responses to 21 clarifying questions from potential bidders, covering details such as meeting formats, equipment staging, security, ASL interpretation, streaming platforms, and event logistics. Key requirements include developing a speaker timeline, coordinating media placement, providing documentary video recording for specific events, obtaining city permits, and budgeting for various event support services. The National Park Service will provide on-site security, ushers, and wayfinding, while expecting contractors to handle technical production, media coordination, and event management for the Bunker Hill 250th commemoration events in June 2025.

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B08_Attachment_1_SOW_Battle_of_Bunker_Hill_250_Event_Production_Services.docx	DOCX document	Apr 9, 2025

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140P4325Q0031 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

Boston MA 02129-4543

PNN

Building I-1 Charlestown Navy Yard Boston National Historical Park

NPS, NER - NE MABO

04/18/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/09/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to provide a response to all questions received, provide the sign-in sheet from the pre-bid site visit, provide a copy of the irrigation plan, and extend the deadline for submission of quotes.

Therefore:

1. A response to all questions received is attached to this Amendment.

2. A copy of the sign-in sheet from the pre-bid site visit is attached to this Amendment.

3. A copy of the irrigation plan is attached to this Amendment.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jason Albright

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P4325Q0031/0001

4. The date and time for receipt of quotes is extended to April 25, 2025 at 10:00 am ET.

Period of Performance: 04/28/2025 to 06/26/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Request for Quote Number 140P4325Q0031

Battle of Bunker Hill 250 Commemoration Event Planning and Production Services for Boston National Historical Park Amendment 0001

DESCRIPTION OF AMENDMENT/MODIFICATION

The following are a list of questions received for the Solicitation Number 140P4325Q0031, Battle of Bunker Hill 250 Commemoration Event Planning and Production Services for Boston National Historical Park.

1) In reference to the Statement of Work document's Section 3.8, do all meetings have to be attended in person? What meetings or types of meetings can be attended online?

Answer: Meetings do not need to be in person. We anticipate most meetings will be via a virtual platform that works for all parties. NPS initiated meetings will use Teams per the agency works in an O365 environment, but the park is readily able to attend and participate in other virtual formats (i.e., Zoom, GoogleMeet).

Meetings with site specific considerations that cannot be conducted virtually using plans and drawings as the basis for conversation and decision making will take place on-site, in person.

2) In reference to the Statement of Work document's Section 8.4, what are the approved soil and grass seed for the event area? If there are various soils and grass seeds, please list them all.

Answer: Any premium sun and shade mix will do.

3) May we begin setup on Tuesday, June 10th, 8 am to 5 pm?

Answer: Yes

4) Breakdown on Wednesday, June 18th, 8 am to 5 pm?

5) Can you please provide the irrigation plan as [we] would prefer to stake instead of use weights?

Answer: NPS is able to provide specifications for the irrigation plan (PDF). We can confirm that from a 106 compliance standpoint, 12” stakes are fine.

National Historical Park

6) From the RFP regarding security: “National Park Service law enforcement and non-law enforcement Rangers will be available on site for each event to provide security and crowd control to the public. No additional services for security or crowd control are required under the scope of this contract.”

Does this include overnight security services? [We are] requesting set-up day Tuesday, June 10, from 8:00 am-5:00 pm, and we will need overnight security for June 10, 11, 12, 13, 14, 15, 16, and 17. We will also need security for breakdown on Wednesday, June 18th from 8 am - 5 pm. Is that provided and paid for by the National Park Service?

Answer: NPS does not require overnight security services under this contract. If an offeror proposes to utilize overnight security services, the offeror shall notate this in their offer submission and include all associated costs within their quote for Contract Line Item Number (CLIN) 00010 – Event Planning and Production Services. NPS will handle all day-time activities, including set-up on June 10 and breakdown on June.

7) Can you confirm that the VIP/Green Room will be in the Museum across the street from the monument? Food & Beverage here will be only bottled water and possibly donated snacks; therefore, there is no need/expense for a caterer?

Answer: Confirmed: the VIP/Green Room will be in the NPS visitor center across the street from the monument. NPS will provide bottled water for the stage. The scope of work does not include food, beverage or catering services.

8) For the Satellite Location for the Remembrance Ceremony on Friday, June 17th, we recommend an LED wall on the other side of the monument instead of a separate off-site location at the park. Do you agree?

9) Do you want all the events videotaped?

Answer: Please include costs for documentary video recording as follows:

- June 12 Naturalization Ceremony and flag planting (2 hours)

- June 14 flag ceremony (1 hour)

- June 14: community concert (5-8pm)

- June 17 (1:30-5:00pm): high value, broadcast quality capture of June 17

Remembrance Activities, including procession from Saint Francis de Sales Parish to the Bunker Hill Burial Ground, wreath laying at the burial ground, procession from the Burial Ground to the monument, formal arrival of dignitaries through the Massachusetts Gates to their places on stage, and full program proceedings

National Historical Park

10) What is the trash removal plan?

Answer: NPS will provide for trash collection and removal.

11) Are we expected to draft speaking points for the speakers or to consult on them and the overall timeline of speakers?

Answer: NPS and speakers will prepare remarks. Contractor is expected to develop an overall timeline of speakers and performers and assume responsibility for cueing speakers, music, musketfire and playing of taps. In addition, contractor is expected to cue and choreograph the ceremonial wreath laying at the close of the program such that media and the public can take photos.

12) Certain expenses such as security, ASL translation, transportation, radio rentals, etc., will need to be accounted for. Should an estimated event budget be included in our submission?

13) In the Clauses Section of the RFP, are there any relevant sections that pertain to this proposal?

Answer: All provisions and clauses included in the solicitation are applicable to the proposal and any resulting Purchase Order.

14) The RFP mentioned media coordination - is this just for on-site placement and care of the media, or do you need pre-event public relations work to amplify the event?

Answer: Media coordination includes greeting, on-site placement, and provisioning (i.e., tv/network power). Contractor will work with the NPS Communications Specialist to determine greeting protocols and placement of a NPS installed press tent for post-event interviews. In addition, contractor will work with NPS Communications Specialist to develop and amplify pre-event public relations work to amplify the June 17 event.

National Historical Park

15) Could you confirm the earliest date/time that equipment may be delivered and staged on-site? Will the primary and satellite locations remain accessible for load-in, overnight equipment storage, and preparation throughout the June 12–17 period?

Answer: The earliest equipment can be staged and setup for the primary location is Tuesday, June 10 at 8:00 AM. Awardee should plan to set up for the June 17 satellite viewing beginning at 8AM on June 17. Overnight equipment storage is restricted to the primary event location.

16) Will the contractor be responsible for obtaining city permits for elements such as the satellite viewing area, or will the National Park Service coordinate those directly with the City of Boston?

Answer: Yes.

17) Are ASL interpreter services required for all events June 12–17 or only the June 17

Remembrance Ceremony? Will the NPS provide interpreters, or should the contractor budget and coordinate this service?

Answer: We will need ASL services for the June 17 Commemoration coordinated and budgeted by the contractor.

18) For the June 17 simulcast, is there a designated streaming platform (e.g., YouTube, Vimeo, or NPS.gov)?

Answer: The contractor should be able to uplink to RTMP streaming to be made available for parkwide streaming on FB Live or YouTube Live.

19) While NPS law enforcement will provide crowd control, should the contractor plan to provide any supplemental staff for guest management, such as ushers, wayfinders, or access control at VIP zones?

Answer: NPS will provide ushers and wayfinders.

20) In order to prepare the most thorough technical response and a carefully calculated firm-fixed price quote, would the Government be open to extending the submission deadline by a few business days?

Answer: The deadline for receipt of quotes has been extended to April 25, 2025 at 10:00 am ET.

National Historical Park

21) Do you have a sense of how many companies have expressed interest or are expected to submit proposals in response to this solicitation?

Answer: The Government does not have a list or number of currently interested vendors.

Last First Organization Phone E-Mail Love Jonathan Revolution 250 w/Conventures (508) 789-0335 jlove@revolution250.org Skenderian T.K. Conventures (617) 439-7700 tkskenderian@conventures.com Skenderian Tyler Conventures (617) 439-7700 tgskenderian@conventures.com Chrisom Kathleen Conventures (617) 204-4235 kchrisom@conventures.com Lifsitz Remy Conventures (617) 204-4212 rlifsitz@conventures.com Choate David Conventures (617) 204-4216 dchoate@conventures.com Rhodes Dusty Conventures drhodes@conventures.com Callanan Liv JCALPRO (617) 680-4898 ocallanan@jcalpro.com Thistle Jimmy Thistle Communications (603) 475-0564 Jimmy@thistlecommunications.net Thistle Jim Thistle Communications (781) 589-5901 jthistle@thistlecommuncations.net Morse Chaz Thistle Communications (413) 657-1062 Chaz@thistlecommunications.net Hendriks Christine Peak Event Services (781) 496-8730 chendriks@peakeventservices.com

Bunker Hill Pre-Bid Site Visit Attendance, Monday, April 14, 2025

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BOST 257204

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BOSTON, MASSACHUSETTS

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File details come from the government source that posted it. Updated Apr 18, 2025.