Annual Maintenance Service Contract for AXR confocal
Closed Special Notice Posted
- Solicitation number
- NIH7191497
- Agency
-
National Institutes of Health
Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Bethesda, Maryland 20892, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health (NIH), specifically the National Institute on Deafness and Other Communication Disorders (NIDCD), has issued a Special Notice of Intent to Award a Sole Source Contract to Nikon Instruments, Inc. The contract pertains to an annual maintenance service agreement for a Nikon AXR confocal system located at the NIH facility. The specialized service contract covers specific equipment including an AX-SHR System, LUA-S4 Laser Unit, DUX-VB4 Detector Unit, and NSPARC, with coverage including NIS Elements Software Updates and one preventative maintenance visit. Nikon is being identified as the sole source service provider due to proprietary data and unique maintenance capabilities. The contract is authorized under Federal Acquisition Regulation (FAR) 6.302-1, which allows for sole source acquisition when only one responsible source can satisfy agency requirements.
Contractors interested in this opportunity must submit a written notification of interest and capability statement via email to holleyv@od.nih.gov by 9:00 AM Eastern Time on May 1, 2025. The notice emphasizes that only contractors capable of providing all required services should respond, and all submissions must be made at no cost or obligation to the government. To be eligible for potential award, contractors must be registered in the System for Award Management (SAM) with a valid, current Entity Record and up-to-date Representations and Certifications. The contract period will cover one year, specifically from July 1, 2025 to June 30, 2026. The government retains sole discretion in determining whether to compete the procurement based on responses received. Telephone inquiries will not be accepted, and no solicitation package will be publicly posted. The notice serves primarily as an informational document and is not a request for proposals or quotations.
Notice text
NOTICE OF INTENT TO AWARD SOLE SOURCE
The National Institutes of Health, National Institute on Deafness and Other Communication Disorders (NIDCD) intends to award a contract to Nikon Instruments, Inc on a sole source basis. The services provided by Nikon Instrument, Inc include a yearly service agreement for the Nikon AXR confocal.
The following equipment/products will be covered under an AX-SHR System Service Agreement.
AX-SHR S/N 521314
LUA-S4 Laser Unit S/N 53556
DUX-VB4 Detector Unit S/N 600278
NSPARC S/N 620087
Coverage Includes: NIS Elements Software Updates & One Preventative Maintenance (PM) visit per Service Agreement year. Nikon is the Sole Source Service Provider for the equipment listed,
only the manufacturer can provide the follow-on service and maintenance because of proprietary data.
1-Year Coverage Period: July 1, 2025 to June 30, 2026
The authority permitting this sole source acquisition without full and open competition is prescribed by FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.
This notice serves as a Notice of Intent to award a contract and is not a request for proposals or quotations. No requests for capability briefings will be considered. A solicitation package will not be posted publicly and requests for copies of the solicitation in response to this notice will not be honored or acknowledged. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether conducting a competitive procurement in the future would be in the best interest of the Government.
Responsible sources that believe they can perform these services in their entirety must submit a written notification of interest and capability statement by 9:00 AM (Eastern Time) on May 1, 2025. All information submitted should support the firm’s capabilities to provide all of the required services and shall be furnished at no cost or obligation to the Government. Responses shall be submitted via e-mail to the following address: holleyv@od.nih.gov. Telephone requests or inquires will not be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov.
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