7320--Countertop Ice and Water Dispenser Replacements

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is seeking to procure four Scotsman HID312A-1 Meridian Series Countertop Ice and Water Dispensers or equivalent units for the VA Eastern Colorado Health Care System. These dispensers are needed to replace existing equipment that has not met reliability standards, particularly in critical areas like ICU units where patients require consistent access to water and ice during long-term care and post-surgical recovery. Offerors must be registered in SAM, serve as either the original equipment manufacturer or an authorized dealer, and cannot offer gray market items. The evaluation will be based on technical capability, completion of required attachments including the Buy American Certificate and Subcontracting Limitations Certificate, and price considerations. Quotes must be submitted to eric.adusei@va.gov by 16:00 Mountain Time on July 29, 2025, with the government planning to award a firm-fixed price contract on an all-or-nothing basis to the most advantageous quote.

This procurement is designated as a 100% Small Business Set-aside under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The solicitation does not identify any incumbent contractors or specific budget ranges for the acquisition. The contract requires delivery and installation of all four ice dispensers within 30 days of purchase order processing, with equipment to be delivered directly to the Rocky Mountain Regional VAMC facility. Performance will take place at the VA Eastern Colorado Health Care System located at 1700 N. Wheeling Street, Aurora, CO 80045. The technical specifications include precise operational parameters such as air and water temperature limitations of 50-100°F, water pressure requirements of 20-80 PSI for potable water, and electrical voltage constraints of 104-126V. Standard manufacturer warranty terms are expected, and the government will not require additional training for the equipment operation.