6515--EndoSuite Simulator

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.

SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published.

The Department of Veterans Affairs (VA) is seeking sources capable of providing Endo Suite Simulator and components that can address the attached salient characteristic requirements and Trade-In of old Endo Trainer for credit towards purchase of new unit for the Tibor Rubin VA Medical Center, in Long Beach, CA.

Salient Characteristics Endo Mentor Suite Simulator

Endo Suite Simulator must have:

Interchangeable cartridge for inserting scopes

At least a 27 touchscreen w/ a FHD resolution (1920x1080) and wireless keyboard and mouse

Power foot switch with foot switch connector and USB outlet on the back panel

GI scope hangers with clips to hang the scope insertion

Triple foot switch to utilize in the modules for actions

Colonoscope (forward viewing endoscope)/Duodenoscope (side viewing scope)

Master tool and additional red/blue wires used for endoscopic retrograde cholangio pancreatography (ERCP) modules

General Endoscopy Screen layout with primary view, 3D, Interactive Map, Snapshots Virtual instructor, Pain and Air indicators and General buttons.

Patient management Panel for Vitals, Consciousness Level, Oxygen supplement, moderate sedation and a list of administered sedatives.

Enhanced clinical display mode that applies to EMR/ESD modules

Electrosurgical tool menu with option to select cut, coagulation or blend.

Dimensions Lenth: 130-186 cm, Height: 135-180 cm, Weight: 57-87cm, Weight:225

Must include the following Basic and Advance Modules for SAGES Fundamentals of Endoscopic Surgery (FES) testing, as required by the American Board of Surgery (ABS) for all general surgery residency graduates in North America

Endoscopy Fundamental Skills module (GI-EFS)

Cyberscopy module

Upper GI Endoscopy modules

Lower GI Endoscopy modules

Endoscopic Retrograde Cholangiopancreatography (ERCP) modules

Emergency Bleeding with Clipping modules

Flexible Sigmoidoscopy modules

EUS modules

Endoscopic Mucosal Resection (EMR) and Endoscopic Submucosal Dissection (ESD) modules

Duodenoscope modules

Must include the ability to transfer existing Mentor Modules of trade-in equipment

Must include installation, onsite setup, calibration, and training.

Must include trade in credit for current onsite equipment

MANUFACTURER: PENTAX CORP

MODEL: VE-G2

SN: SI1661

Must provide continuous calibration and maintenance.

The list of salient characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SALIENT CHARACTERISTICS requirements. For instances where your company cannot meet the SALIENT CHARACTERISTICS requirement(s), please explain. For instances where your company can meet the SALIENT CHARACTERISTICS requirement(s), please show how your company meets/exceeds each requirement.

(2) Please review the list of SALIENT CHARACTERISTICS requirements and provide any additional feedback or suggestions. If none, please reply as N/A.

(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(4) Is your company considered small under the NAICS code identified in this RFI?

(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SALIENT CHARACTERISTICS?

(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

(7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.

(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?

(11) Please indicate whether your product conforms to the requirements of the Buy American Act?

(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.

(13) What is estimated life span of your solution? What support/services does that entail?

(14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.

(15) Does your organization offer a leasing solution? Please elaborate.

(16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(19) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Responses to this notice shall be submitted via email to Israel.Garcia2@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, December 19, 2025, by 12:00 PM PDT.

All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.