5915--Dynamic Air Filters LCHCC

The Department of Veterans Affairs (VA) Network Contracting Office 08 is seeking to procure specific Dynamic Air Filters for the HVAC system at the Lee County VA Medical Center located in Cape Coral, Florida. The procurement is currently structured as a potential sole source acquisition with Dynamic Air Quality Solutions, targeting brand name OEM air filters in multiple sizes including CV8-3824, CV8-4324, CV8-3424, CV8-2624, CV8-3024, and CV8-4824 V-8 Media filters. Interested businesses that can provide these specific brand name filters are invited to submit written evidence of their capabilities to peter.hernandez2@va.gov by 4:00 PM EST on March 24, 2025. The VA will evaluate submissions to determine whether alternative sources exist, though the agency retains full discretion to proceed with the original intended sole source procurement. Responses must include detailed supporting documentation demonstrating the ability to fully comply with the technical requirements.

The procurement is not set aside for any specific business category and will be executed as a Firm Fixed Price Purchase Order under the Simplified Acquisition Threshold (SAT) of $250,000. The total quantity of filters needed includes 66 CV8-3824, 120 CV8-4324, 192 CV8-3424, 48 CV8-2624, 60 CV8-3024, and 64 CV8-4824 filters, with the specific sizes being critical due to unique system specifications. Market research has already been conducted using federal procurement databases and a Sources Sought notice, which initially revealed no alternative suppliers capable of meeting the precise requirements. The contract will be classified under NAICS code 333413 for Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing, with a Product Service Code of 5915 for Filters and Networks. The place of performance is directly at the VA Medical Center located at 2489 Diplomat Parkway East in Cape Coral, Florida.