4420--Replace RO Water Heat Exchanger

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, is seeking qualified vendors to supply and deliver a replacement reverse osmosis (RO) water heat exchanger for the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The heat exchanger must be a shell-and-tube design meeting ASME Section VIII Division 1 standards, with specific performance parameters including a shell side capacity of 106 gallons per minute of heated domestic water at 140°F supply and 120°F return, and a tube side four-pass unit heating RO water at 60 gallons per minute from 60°F to 95°F. Key requirements include construction with 316L stainless steel components, a 125 psi rating, flanged opening design, overall dimensions of 12 inches diameter by 48 inches length, certified drawings, a parts list for replaceable components, and business hours phone support at no additional charge. Interested vendors must submit inquiries by May 1, 2026 at 10:00 AM Eastern Time via email to Contracting Officer Luke A. Turner at luke.turner@va.gov, including contact information, socio-economic status designation, and Unique Entity Identifier (UEI) number. The procurement includes a one-year warranty on parts and coordination of delivery with facility personnel at the Indianapolis medical center.

This pre-solicitation notice uses no set-aside designation and does not identify any current contractors or incumbents. The solicitation number is 36C25026Q0524, with the product service code classified as 4420 (Heat Exchangers and Steam Condensers) and NAICS code 332410 (Power Boiler and Heat Exchanger Manufacturing). No specific award value or budget range is disclosed in the sources sought notice, which is intended to identify the competition pool prior to formal solicitation release. The procurement covers a single supply event with delivery coordinated to the VA Medical Center premises, and all contractor representatives must comply with VA facility regulations including visitor identification requirements and adherence to facility policies. The heat exchanger specifications indicate a thermal transfer capacity of approximately 1,049,500 Btu/h with an 81.1 square foot surface area and tube-to-tubesheet joints utilizing roller expansion with composite fiber gasket material.