SOW.pdf

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Provision of RO Water Heat Exchanger

RLR-VAMC

1.0 Scope of Work:

1.1. This request is for the provision and delivery of a heat exchanger whose performance parameters are defined later. This heat exchanger is to heat RO water for the GI clinic. The parameters for the heat exchanger are as follows:

a. The shell side shall be single pass with 106 gpm of heated domestic water at 140F supply, 120F return, and

b. The tube side shall be a four-pass unit, heating RO water at 60 gpm, 60F entering water temp, 95F leaving temp, and

c. Heat exchanger shall be rated at 125 psi, and constructed per ASME codes, and

d. Shell shall be steel with flanged opening, and

d. Head shall be constructed of 316L stainless steel, four pass coil head, and

e. Unit shall have 316L stainless steel between-the-bolt tube sheet, and

f. “U” bend coil, ¾” OD, x 18 BWG 316L stainless steel coil, and

g. Garlock gaskets, and

h. Overall dimensions shall be 12” diameter and 48” in length.

The vendor shall provide all coverages and benefits normally given in their commercial service and support agreements.

1.2. This contract is effective for a single supply event with a one year warranty on parts, unless an extended warranty on certain items is provided.

2.0 Definitions/Acronyms:

2.1. RLR VAMC: Richard L Roudebush VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. Contact Person: Mr. Doug Campbell (317) 397-2818

2.2. CO – Contracting Officer.

2.3. COR – Contracting Officer’s Representative, Denny L Carlson (317) 988-9175

2.4. IAW – In Accordance With

2.5. PM – Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

2.6. FSE – Field Service Engineer. A person who is authorized by the contractor

2.7. FSR – Field Service Report. Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

2.8. Acceptance Signature – Signature of VA employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.

2.9. Authorization Signature – COR’s signature; indicates COR accepts work status as stated in

ESR.

2.10. OSHA – Occupational Safety and Health Administration.

3.0 Conformance Standards:

3.1. Contract service shall ensure that the equipment/system functions in conformance with the latest published edition of OSHA, VA regulations and manufacturer’s recommendations

4.0 Hours of Coverage:

4.1. The contractor will respond by phone at no additional charge, within the normal business hours (8:00 AM to 5:00 PM (EDT) M-F).

4.2. Delivery shall be scheduled with Mr. Doug Campbell. Delivery shall be made to location specified by Mr. Campbell but will be at the RLR VAMC premises.

4.3 Federal holidays observed by VA Indianapolis, IN facility are:

Labor Day Columbus Day Veteran’s Day Thanksgiving Day New Years Day Martin Luther King Day President's Day Memorial Day Independence Day Christmas Day and any other day specifically designated by the President of the United States.

5.0. Documentation/Reports:

5.1. Documentation shall include certified drawings of the heat exchanger along with a part’s list for any replaceable parts.

6.0 Reporting Requirements:

6.1. Upon arrival at VA receiving point, the contractor shall be required to log in with Mr.

Douglas Campbell

7.0 Identification, Parking, Smoking, and VA Regulations:

7.1. Contractor’s FSE(s) shall wear visible identification at all times while on the premises of the VA. Identification shall include, at a minimum, the employee’s name, position, and the contractor’s trade name.

7.2. It is the responsibility of the contractor to park in the appropriate designated parking areas.

Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

7.3. Smoking is prohibited inside all VA buildings.

7.4. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

7.5. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court.

“The C&A requirements do not apply and a Security Accreditation Package is not required.”