WVDMV RFP Attachment A Cost Workbook Revised - 10-6-2026 (2).xlsx
XLSX spreadsheet 700 KB Posted
- Attached to
- RFP to Modernize the DMV Driver System
- Solicitation number
- CRFP 0802 DMV2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Cost Workbook Attachment for West Virginia Department of Transportation's (WVDOT) RFP No. DMV27*01 for West Virginia DMV System Modernization. The workbook serves as the standardized cost proposal template that vendors must complete and submit in Microsoft Excel format. The proposal requires vendors to provide pricing for a ten-year period covering the complete driver's license system modernization solution, including application managed services, SaaS/Cloud-based DMV solutions, third-party software, and hosting services. The project encompasses two primary tracks: retiring the AAMVA Unified Network Interface (UNI) Platform while integrating with the mainframe driver's license system, and retiring the mainframe driver's license system using a Minimal Viable Product (MVP) approach. Both tracks include detailed deliverable milestones spanning project planning and kickoff, design, development, testing, production readiness, and acceptance phases.
The workbook requires vendors to separately itemize costs for core software solutions, third-party products, implementation services, and annual subscription fees broken into initial implementation and post-production years (Years 1-10). Vendors must provide hourly billing rates for key staff by role, with rates fully burdened to include overhead and direct costs but excluding travel expenses. These rates serve as the basis for negotiating future change orders, with travel expenses to be negotiated separately and allocated to specific contract milestones. The cost structure differentiates between reduced SaaS subscription fees during the initial implementation period and standard subscription fees during the ten-year production support phase. The workbook includes protected formulas that automatically calculate subtotals and overall contract pricing across all proposal sections, ensuring consistency and accuracy in cost aggregation.
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Text version
Instructions
| West Virginia Department of Transportation (WVDOT) |
| RFP No. DMV27*01—West Virginia DMV System Modernization |
| Instructions | |
| Vendor, please enter your name in the text box below (it will propagate throughout the remainder of the workbook): | |
| <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | Enter Vendor Name in text box |
| Cost Proposal |
This workbook has formulas that automatically sum the numbers entered by the Vendor in their proposal. Critical cells have been protected to prevent overtyping or modification, and only cells that can accept data are accessible.
For this tab (i.e., the Instructions Tab), the Vendor shall enter their name in the cell above with the blue arrow pointing to it. The name entered above will be propagated throughout the remainder of the worksheet.
Proposals must include a completed Cost Proposal in Microsoft® Excel® format using this Cost Proposal workbook.
Vendor shall provide pricing for application managed services and any subscriptions for the SaaS/Cloud-based DMV solutions and any proposed third-party software solutions for ten (10) years for the solution defined in the written RFP. The Vendor shall separately cost out hosting if the Vendor provides this versus hosting in a State controlled Cloud environment. The Department expects to pay a reduced SaaS subscription fee during the initial implementation period.
Overall Cost Summary This tab is calculated from other tabs in the workbook. No entries are required or allowed here.
Summary The Vendor shall enter information (SKU, product number, quantity) about their proposed core software solution and any third-party software components that may be required in Part 2.
Customizations Tabs For customizations, Vendor shall enter line-item pricing for each proposed customization.
Subscriptions Tab Vendor shall provide pricing for subscriptions for the SaaS/Cloud-based DMV solution, application managed services and hositing needed to meet the outlined requirements and any proposed third-party software solutions for ten (10) years.
Rate Sheet Tab Vendor shall complete the rate card tab of the cost workbook by entering the proposed hourly rate for each proposed resource classification. Hourly rates are to be inclusive of direct labor and overhead costs, but should not include any travel expenses. These rates shall be utilized by the Agency as the basis for negotiating any change orders to the contract. In the event travel is required as part of a change order, travel will be negotiated separately and then allocated/applied to the cost of each milestone contained in the change order.
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Overall Cost Summary
| This sheet provides an overall summary of total proposed cost. No entries are allowed or required. | |
| RFP No. DMV27*01—West Virginia DMV System Modernization | |
| ERROR:#NAME? | |
| Overall Cost Summary for Offeror's Proposed Driver's License Solution |
| 1. Implementation Services (Costs are pulled from the Detail Tabs) | Total Price | Notes |
| Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | |
| Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 |
Services Subtotal $ - 0
| 4. Ongoing Costs (Costs Consolidated and pulled from the Detail Tabs) | A. Base-Implementation | B. Base-Post Production | C. Total Price |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| Subscriptions Subtotal | $ - 0 | ||
| Base Contract (Implementation Services) | $ - 0 | ||
| Base Contract (Associated Subscriptions) | |||
| Total for Base Contract Only | $ - 0 | ||
| ERROR:#NAME? | $ - 0 | ||
| ERROR:#NAME? | |||
| Total Contract Price (Base and Options) | $ - 0 |
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Summary
Proposer should enter product information for each proposed software product for the driver's license solution in Sections 1 and 2 only.
RFP No. DMV27*01—West Virginia DMV System Modernization
| Driver's License Software Acquisition, Implementation, and Ongoing Operation | |||
| 1. Software - Core Solution | Itemize Software Modules Here and Include Pricing on Subscription Tab by Year | ||
| A. SKU | B. Product No. | C. Quantity |
| 2. Third Party Products | Itemize Software Modules Here and Include Pricing on Subscription Tab by Year | ||
| A. SKU | B. Product No. | C. Quantity |
| 3. Services | Total Price | |
| Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | |
| Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | |
| 0 | ||
| 0 | ||
| Services Subtotal | $ - 0 |
| 4. SaaS Subscription Costs | A. Initial Implementation | B. Post Production | C. Total Price (A+B) |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 |
| $ - 0 | |
| Subscription Costs Subtotal | $ - 0 |
Total Price (Sum of Subtotals of Section 3-Services and 4-Software Subscriptions) $ - 0
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Drivers License - UNI RFP No. DMV27*01—West Virginia DMV System Modernization
| Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | |||
| 1. Deliverables/Milestones | A. Total Price | Target Delivery Date | % |
| Project Plans and Kick-off Meeting, including: Project Work Plan, Project Kick-off Meeting, Project Management Plan with Resource Management Plan, Release Management Plan, Quality Management Plan, Knowledge Transfer Plan, Stakeholder Engagement Plan, Organizational Change Management (OCM) Plan, Master Test Plan, Data Conversion-Migration Plan, Interface Plan, Training Plan, Production Support/HelpDesk Support Plan, Go-Live Deployment Plan, Operational Level Agreements, Service Level Agreements, Post Go-Live Plan, Security Plan |
| Design: System Detailed Design Document (SDDD) & Requirements Traceability Matrix | $ - 0 | 2027-01-05 | 0.00% | |
| Development: Helpdesk Support Tools/Monitoring Tools, Modified Cobol, Copybooks, Modifications, etc. | ||||
| Restful Services, Build or Prepare the required Testing Environments, Unit Tested Restful Services, Unit tested Cobol Code/JCL, & Unit Test Reports, Workflows | $ - 0 | 0.00% | ||
| Testing: System Test Report, Integration Test Report, Security Test Report, Performance Test Report, User Acceptance Test (UAT) Report, & Approved Configured Software | $ - 0 | 0.00% | ||
| Production Readiness: Training Materials, Training Course Pilot (pre-UAT), End-User Training, Enterprise Readiness Plan, Support/Materials per Approved Plan, & Cut-over to Production | $ - 0 | 0.00% | ||
| Release Acceptance | $ - 0 | 0.00% | ||
| Release Services Subtotal | $ - 0 | 0.00% |
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Subscriptions
RFP No. DMV27*01—West Virginia DMV System Modernization
| 1. Annual Software Subscription - Core Solution | Initial Implementation | Post Production | ||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| Core Solution Software Components | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Application Managed Services | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Hosting | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal: Core Software During Initial Implementation | $ - 0 | Subtotal: Core Software During Production Suppot | $ - 0 |
| 2. Annual Software Subscription - Third-Party | Initial Implementation | Post Production | ||||||||
| Year 2 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Subtotal: Third-Party Software During Initial Implementation | $ - 0 | Subtotal: Third-Party Software During Production Support | $ - 0 |
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MVP
RFP No. DMV27*01—West Virginia DMV System Modernization
| Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | |||
| 1. Deliverables/Milestones | A. Total Price | Target Delivery Date | % |
| Project Plans and Kick-off Meeting, including: Project Work Plan, Project Kick-off Meeting, Project Management Plan with Resource Management Plan, Release Management Plan, Quality Management Plan, Knowledge Transfer Plan, Stakeholder Engagement Plan, Organizational Change Management (OCM) Plan, Master Test Plan, Data Conversion-Migration Plan, Interface Plan, Training Plan, Production Support/HelpDesk Support Plan, Go-Live Deployment Plan, Operational Level Agreements, Service Level Agreements, Post Go-Live Plan, Security Plan |
| Design: System Detailed Design Document (SDDD) & Requirements Traceability Matrix | $ - 0 | 0.00% | ||
| Development: Configured Software, Unit Tested Interface Programs, Unit Tested Conversion Programs, Mock Data Conversion 1, & Mock Data Conversion 2 | $ - 0 | 0.00% |
| Testing: System Test Report, Integration Test Report, Security Test Report, Performance Test Report, User Acceptance Test (UAT) Report, & Approved Configured Software | $ - 0 | 0.00% |
| Production Readiness: Training Materials, Training Course Pilot (pre-UAT), End-User Training, Enterprise Readiness Plan, Support/Materials per Approved Plan, & Cut-over to Production | $ - 0 | 0.00% |
| Acceptance | $ - 0 | 0.00% |
| Release Services Subtotal | $ - 0 | 0.00% |
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Subscriptions - MVP
RFP No. DMV27*01—West Virginia DMV System Modernization
| 1. Annual Software Subscription - Core Solution including Appliction Managed Services | Initial Implementation | Post Production | ||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| Core Solution Software Components | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Application Managed Services | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Hosting | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal: Core Software During Initial Implementation | $ - 0 | Subtotal: Core Software During Production Suppot | $ - 0 |
| 2. Annual Software Subscription - Third-Party | Initial Implementation | Post Production | ||||||||
| Year 2 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Subtotal: Third-Party Software During Initial Implementation | $ - 0 | Subtotal: Third-Party Software During Production Support | $ - 0 |
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Rate Sheet Enter hourly rates by project role.
Instructions: Vendor shall complete and submit this Rate Sheet. Vendor shall include billing rates for key staff that may provide professional services under this contract. Billing Rates shall be fully-burdened and include overhead, other direct costs and profit, but exclude travel expenses. These rates shall be used as a basis for the purchase of additional professional services under this Contract.
Item No. Role Role Description Unit Billing Rate
| 1 | Hour | $ |
| 2 | Hour | $ |
| 3 | Hour | $ |
| 4 | Hour | $ |
| 5 | Hour | $ |
| 6 | Hour | $ |
| 7 | Hour | $ |
| 8 | Hour | $ |
| 9 | Hour | $ |
| 10 | Hour | $ |
| 11 | Hour | $ |
| 12 | Hour | $ |
| 13 | Hour | $ |
| 14 | Hour | $ |
| 15 | Hour | $ |
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