WVDMV RFP Attachment A Cost Workbook 9-11-2026.xlsx
XLSX spreadsheet 514 KB Posted
- Attached to
- RFP to Modernize the DMV Driver System
- Solicitation number
- CRFP 0802 DMV2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Cost Workbook template for the West Virginia Department of Transportation (WVDOT) RFP No. DMV27*01 for West Virginia DMV System Modernization. The project encompasses a four-phase implementation with an optional state option for vehicle digital titling and registration. Phase 1 involves retiring the AAMVA Unified Network Interface (UNI) Platform and integrating with the mainframe driver's license system. Phase 2 focuses on retiring the mainframe driver's license system using a Minimal Viable Product (MVP) approach. Phase 3 implements enhanced capabilities and replaces peripheral systems. Phase 4 is a state option to implement the vendor's vehicle digital titling and registration system. Vendors must provide pricing for application managed services, SaaS/cloud-based DMV solutions, and third-party software solutions for a ten-year period. The workbook requires vendors to include anticipated or targeted delivery dates for each deliverable and breaks down costs across implementation phases with specific milestones and customization line items.
Vendor proposals must include separate pricing for implementation services, SaaS subscriptions covering the core software, application managed services, hosting, and any third-party software for ten years. Travel costs must be included in milestone pricing and will not be reimbursed separately. The workbook specifies that planning costs should not exceed 5% of each phase total, and phase acceptance costs must be at least 20% of the phase total. Vendors must also complete a rate sheet providing fully-burdened hourly billing rates for key project roles, which shall be used as the basis for negotiating change orders. These rates are fixed for the first three years of the contract, with allowable escalation beginning in year four not to exceed the prevailing annual consumer price index for West Virginia. The Department expects to pay reduced SaaS subscription fees during the initial implementation period compared to the post-production period.
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Instructions
| West Virginia Department of Transportation (WVDOT) |
| RFP No. DMV27*01—West Virginia DMV System Modernization |
| Instructions | |
| Vendor, please enter your name in the text box below (it will propagate throughout the remainder of the workbook): | |
| <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | Enter Vendor Name in text box |
| Cost Proposal |
This workbook has formulas that automatically sum the numbers entered by the Vendor in their proposal. Critical cells have been protected to prevent overtyping or modification, and only cells that can accept data are accessible.
For this tab (i.e., the Instructions Tab), the Vendor shall enter their name in the cell above with the blue arrow pointing to it. The name entered above will be propagated throughout the remainder of the worksheet.
Proposals must include a completed Cost Proposal in Microsoft® Excel® format using this Cost Proposal workbook.
Vendor shall provide pricing for application managed services and any subscriptions for the SaaS/Cloud-based DMV solutions and any proposed third-party software solutions for ten (10) years for the solution defined in the written RFP. The Vendor shall separately cost out hosting if the Vendor provides this versus hosting in a State controlled Cloud environment. The Department expects to pay a reduced SaaS subscription fee during the initial implementation period.
Overall Cost Summary This tab is calculated from other tabs in the workbook. No entries are required or allowed here.
Summary The Vendor shall enter information (SKU, product number, quantity) about their proposed core software solution and any third-party software components that may be required in Part 2.
The remainder of this tab is calculated from other tabs in the workbook.
System Integration Tabs (for Phases 1 - 4) These tabs break out the milestone cost for each phase. Vendors shall enter prices in the cost workbook for each deliverable/milestone. The total of the milestones for each phase will be automatically carried forward to the Summary and Overall Cost Summary tabs. The Vendor should account for all anticipated costs within the payment milestones. The Agency reserves the right to reject the request for payment of any direct cost item that was not included in the cost proposal or that was not expressly approved in advance of the cost being incurred. Travel costs will not be reimbursed separately and must be included in the milestone/deliverable pay points for each implementation phase as appropriate. Also enter the anticipated or targeted delivery date for each item (this will help us understand expected cash flow by fiscal year). Percentages of total are automatically calculated on this tab. Planning should not exceed 5% of the phase total. Phase Acceptance should be at least 20% of the phase total.
Customizations Tabs For customizations, Vendor shall enter line-item pricing for each proposed customization in each phase. The sum total of the customizations in each phase will be automatically carried forward to the customization milestone applicable to each phase.
Subscriptions Tab Vendor shall provide pricing for subscriptions for the SaaS/Cloud-based DMV solution, application managed services and hositing needed to meet the outlined requirements and any proposed third-party software solutions for ten (10) years.
Rate Sheet Tab Vendor shall complete the rate card tab of the cost workbook by entering the proposed hourly rate for each proposed resource classification. Hourly rates are to be inclusive of direct labor and overhead costs, but should not include any travel expenses. These rates shall be utilized by the Agency as the basis for negotiating any change orders to the contract. In the event travel is required as part of a change order, travel will be negotiated separately and then allocated/applied to the cost of each milestone contained in the change order. The rates provided shall be good for the first three (3) years of the contract, with the contractor allowed to escalate these rates by a percentage not to exceed the prevailing annual consumer price index (CPI) for West Virginia beginning in contract Year 4. The Rate Sheet is an independent table and is not calculated in the Total Price and does not carry forward to the summary tabs.
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Overall Cost Summary
| This sheet provides an overall summary of total proposed cost. No entries are allowed or required. | |
| RFP No. DMV27*01—West Virginia DMV System Modernization | |
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | |
| Overall Cost Summary for Offeror's Proposed Driver's License Solution |
| 1. Implementation Services (Costs are pulled from the Detail Tabs) | Total Price | Notes |
| Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | |
| Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | |
| Phase 3 - Implement enhanced capabilities to Driver's License system and replace peripheral systems | ||
| Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system | ||
| Services Subtotal | $ - 0 |
| 4. Ongoing Costs (Costs Consolidated and pulled from the Detail Tabs) | A. Base-Implementation | B. Base-Post Production | C. Total Price |
| Annual SaaS Subscription for Core Software - Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | $ - 0 | $ - 0 |
| Annual Third Party SaaS Subscription - Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | $ - 0 | $ - 0 |
| Annual SaaS Subscription for Core Software - Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | $ - 0 | $ - 0 |
| Annual Third Party SaaS Subscription - Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | $ - 0 | $ - 0 |
| Subscriptions Subtotal | $ - 0 | ||
| Base Contract (Implementation Services) | $ - 0 | ||
| Base Contract (Associated Subscriptions) | |||
| Total for Base Contract Only (Phases 1, 2, and 3) | $ - 0 | ||
| Department Options [Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system] Implementation Services | $ - 0 | ||
| Department Options [Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system] Associated Subscriptions | |||
| Total Contract Price (Base and Options) | $ - 0 |
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Summary
Proposer should enter product information for each proposed software product for the driver's license solution in Sections 1 and 2 only.
The remainder of this sheet summarizes costs from other sheets and requires no entries.
| RFP No. DMV27*01—West Virginia DMV System Modernization | |||
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | |||
| Driver's License Software Acquisition, Implementation, and Ongoing Operation | |||
| 1. Software - Core Solution | Itemize Software Modules Here and Include Pricing on Subscription Tab by Year | ||
| A. SKU | B. Product No. | C. Quantity |
| 2. Third Party Products | Itemize Software Modules Here and Include Pricing on Subscription Tab by Year | ||
| A. SKU | B. Product No. | C. Quantity |
| 3. Services | Total Price | |||
| Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | |||
| Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | |||
| Phase 3 - Implement enhanced capabilities to Driver's License system and replace peripheral systems | ERROR:#REF! | |||
| Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system | ERROR:#REF! | |||
| Services Subtotal | ERROR:#REF! | |||
| 4. SaaS Subscription Costs | A. Initial Implementation | B. Post Production | C. Total Price (A+B) | |
| Annual SaaS Subscription for Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | $ - 0 | $ - 0 | |
| Annual Third Party SaaS Subscription for Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | $ - 0 | $ - 0 | $ - 0 | |
| Annual SaaS Subscription for Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | $ - 0 | $ - 0 | |
| Annual Third Party SaaS Subscription for Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | $ - 0 | $ - 0 | $ - 0 | |
| Annual SaaS Subscription for Phase 3 - Implement enhanced capabilities to Driver's License system and replace peripheral systems | ERROR:#REF! | ERROR:#REF! | ERROR:#REF! | |
| Annual Third Party SaaS Subscription for Phase 3 - Implement enhanced capabilities to Driver's License system and replace peripheral systems | ERROR:#REF! | ERROR:#REF! | ERROR:#REF! | |
| Annual SaaS Subscription for Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system | ERROR:#REF! | ERROR:#REF! | ERROR:#REF! | STATE OPTION |
| Annual Third Party SaaS Subscription for Phase 4 - (State Option) Implement Vendor's Vehicle Digital Titling and Registration system | ERROR:#REF! | ERROR:#REF! | ERROR:#REF! | STATE OPTION |
| Subscription Costs Subtotal | ERROR:#REF! | |||
| Total Price (Sum of Subtotals of Section 3-Services and 4-Software Subscriptions) | ERROR:#REF! |
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Driver's License - Phase 1
| RFP No. DMV27*01—West Virginia DMV System Modernization | Enter pricing and anticipated delivery dates for Phase 1. | ||
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | |||
| Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | |||
| 1. Deliverables/Milestones | A. Total Price | Target Delivery Date | % |
| Project Plans and Kick-off Meeting, including: Project Work Plan, Project Kick-off Meeting, Project Management Plan with Resource Management Plan, Release Management Plan, Quality Management Plan, Knowledge Transfer Plan, Stakeholder Engagement Plan, Organizational Change Management (OCM) Plan, Master Test Plan, Data Conversion-Migration Plan, Interface Plan, Training Plan, Production Support/HelpDesk Support Plan, Go-Live Deployment Plan, Operational Level Agreements, Service Level Agreements, Post Go-Live Plan, Security Plan |
| Design: System Detailed Design Document (SDDD) & Requirements Traceability Matrix | $ - 0 | 2027-01-05 | 0.00% | |
| Development: Helpdesk Support Tools/Monitoring Tools, Modified Cobol, Copybooks, Modifications, etc. | ||||
| Restful Services, Build or Prepare the required Testing Environments, Unit Tested Restful Services, Unit tested Cobol Code/JCL, & Unit Test Reports, Workflows | $ - 0 | 0.00% | ||
| Testing: System Test Report, Integration Test Report, Security Test Report, Performance Test Report, User Acceptance Test (UAT) Report, & Approved Configured Software | $ - 0 | 0.00% | ||
| Production Readiness: Training Materials, Training Course Pilot (pre-UAT), End-User Training, Enterprise Readiness Plan, Support/Materials per Approved Plan, & Cut-over to Production | $ - 0 | 0.00% | ||
| Phase 1 Release Acceptance | $ - 0 | 0.00% | ||
| Release Services Subtotal | $ - 0 | 0.00% |
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Subscriptions - Phase 1
| Enter the subscription cost per year for Phase 1. | ||||||||||
| RFP No. DMV27*01—West Virginia DMV System Modernization | ||||||||||
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | ||||||||||
| Annual Software Subscription Cost for Phase 1 - Retire AAMVA Unified Network Interface (UNI) Platform and integrate with Mainframe DL System | ||||||||||
| 1. Annual Software Subscription - Core Solution | Initial Implementation | Post Production | ||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| Core Solution Software Components | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Application Managed Services | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Hosting | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal: Core Software During Initial Implementation | $ - 0 | Subtotal: Core Software During Production Suppot | $ - 0 |
| 2. Annual Software Subscription - Third-Party | Initial Implementation | Post Production | ||||||||
| Year 2 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Subtotal: Third-Party Software During Initial Implementation | $ - 0 | Subtotal: Third-Party Software During Production Support | $ - 0 |
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Driver's License - Phase 2
| RFP No. DMV27*01—West Virginia DMV System Modernization | Enter pricing and anticipated delivery dates for Phase 2. | ||
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | |||
| Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | |||
| 1. Deliverables/Milestones | A. Total Price | Target Delivery Date | % |
| Project Plans and Kick-off Meeting, including: Project Work Plan, Project Kick-off Meeting, Project Management Plan with Resource Management Plan, Release Management Plan, Quality Management Plan, Knowledge Transfer Plan, Stakeholder Engagement Plan, Organizational Change Management (OCM) Plan, Master Test Plan, Data Conversion-Migration Plan, Interface Plan, Training Plan, Production Support/HelpDesk Support Plan, Go-Live Deployment Plan, Operational Level Agreements, Service Level Agreements, Post Go-Live Plan, Security Plan |
| Design: System Detailed Design Document (SDDD) & Requirements Traceability Matrix | $ - 0 | 0.00% | ||
| Development: Configured Software, Unit Tested Interface Programs, Unit Tested Conversion Programs, Mock Data Conversion 1, & Mock Data Conversion 2 | $ - 0 | 0.00% | ||
| Unit Tested Custom Objects (Forms, Reports, Workflows) - Pulled from Subtotal Cost, Phase 2 Customizations | $ - 0 | 0.00% | ||
| Testing: System Test Report, Integration Test Report, Security Test Report, Performance Test Report, User Acceptance Test (UAT) Report, & Approved Configured Software | $ - 0 | 0.00% | ||
| Production Readiness: Training Materials, Training Course Pilot (pre-UAT), End-User Training, Enterprise Readiness Plan, Support/Materials per Approved Plan, & Cut-over to Production | $ - 0 | 0.00% | ||
| Phase 2 Acceptance | $ - 0 | 0.00% | ||
| Release Services Subtotal | $ - 0 | 0.00% |
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Subscriptions - Phase 2
| Enter the subscription cost per year for Phase 2. | ||||||||||
| RFP No. DMV27*01—West Virginia DMV System Modernization | ||||||||||
| Proposer: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>> | ||||||||||
| Annual Software Subscription Cost for Phase 2 - Retire Mainframe Driver's License system using Minimal Viable Product (MVP) approach | ||||||||||
| 1. Annual Software Subscription - Core Solution including Appliction Managed Services | Initial Implementation | Post Production | ||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| Core Solution Software Components | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Application Managed Services | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Hosting | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal: Core Software During Initial Implementation | $ - 0 | Subtotal: Core Software During Production Suppot | $ - 0 |
| 2. Annual Software Subscription - Third-Party | Initial Implementation | Post Production | ||||||||
| Year 2 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Subtotal: Third-Party Software During Initial Implementation | $ - 0 | Subtotal: Third-Party Software During Production Support | $ - 0 |
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Rate Sheet
| Enter hourly rates by project role. | |
| Digital Project Delivery Solution |
RFP No. DMV27*01—West Virginia DMV System Modernization PROPOSER: <<< Vendors are required to enter their name in the Introduction Tab where indicated >>>
RATE SHEET
Instructions: Vendor shall complete and submit this Rate Sheet. Vendor shall include billing rates for key staff that may provide professional services under this contract. Billing Rates shall be fully-burdened and include overhead, other direct costs and profit, but exclude travel expenses. These rates shall be used as a basis for the purchase of additional professional services under this Contract.
Item No. Role Role Description Unit Billing Rate
| 1 | Hour | $ |
| 2 | Hour | $ |
| 3 | Hour | $ |
| 4 | Hour | $ |
| 5 | Hour | $ |
| 6 | Hour | $ |
| 7 | Hour | $ |
| 8 | Hour | $ |
| 9 | Hour | $ |
| 10 | Hour | $ |
| 11 | Hour | $ |
| 12 | Hour | $ |
| 13 | Hour | $ |
| 14 | Hour | $ |
| 15 | Hour | $ |
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File details come from the government source that posted it. Updated .