A21_Questions and Answers_Public.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- MPD & TC Support for IMCOM P
- Solicitation number
- W91QVN20R0015
About this file
This document contains questions and answers related to a solicitation for military human resources support services in the Republic of Korea. The solicitation seeks proposals to provide personnel, administrative, and related support services to various military personnel departments, transition centers, and other units. Key details include that the closing date for proposals is 16 December 2019, with the period of performance consisting of a phase-in period and one base year plus four option years. Services required include staffing various managerial, supervisory, and administrative positions detailed in the performance work statement, along with developing plans for transitioning between contractors. Offerors must address specific tasks and requirements in their technical proposals as outlined in the solicitation instructions.
The document provides clarification on various aspects of the solicitation, such as page limits, resume requirements, and position descriptions. It also notes amendments made to the solicitation, such as removing safety plan and certain resume requirements from the proposal and making the safety plan a separate deliverable. The performance will take place at various locations in the Republic of Korea for military human resources clients including IMCOM Pacific.
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Other files
| File | Type | Posted |
|---|---|---|
| A21_Vendor Day_Q&A_.xlsx | XLSX spreadsheet | |
| A21_Summary - Amendment 0002.pdf | ||
| A21_Amendment 0002 to W91QVN-20-R-0015.pdf | ||
| A21_Summary - Amendment 0001_Public.docx | DOCX document | |
| A21_Amendment 0001 to W91QVN-20-R-0015_Public.pdf | ||
| MPD SOPAttachment2.xlsx | XLSX spreadsheet | |
| W91QVN20R0015 MPD&TC#2.pdf | ||
| W91QVN20R0015 MPD&TC.PDF | ||
| MPD PSDR and NonPSDR listAttachment 3.pdf | ||
| MPD PRSAttachment 1.xlsx | XLSX spreadsheet |
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Sheet1
| ITEM | REFERENCE | QUESTIONS | ANSWERS | RFP Changes | |
| 1 | SUB FACTOR 1.2 states that “The offeror’s proposal shall demonstrate how they will complete the following four (4) specific tasks, to include sub-tasks contained in PWS paragraphs/Part 5…Tasks 5.3.3, 5.3.10, 5.3.29, and 5.3.30.” | Will the Government please confirm that it is not necessary to address any other PWS tasks in the Technical Approach in order to demonstrate a clear understanding and capability to accomplish all PWS requirements? | |||
| It is not necessary to address any other PWS tasks. As stated under Section M - Evaluation Factors for Award, make sure to address 5.3.3, 5.3.10, 5.3.29, and 5.3.30 and all of its sub-tasks. | No | ||||
| 2 | Can the government take the Safety requirement out of the page count, or make it a deliverable? | ||||
| We will amend the Solicitation to make it a deliverable due 30 days of award. | Yes - PWS | ||||
| 3 | Will the government confirm whether training can be performed during the day? | ||||
| Majority of the training shall be performend during the phase-in period. After the phase-in period, training may be performed during the day as long as it does not negatively effect the day to day operations. | No | ||||
| 4 | As it is currently written, PWS 1.8.29 states that Contractor employees are required to provide the Government with receipts for tuition reimbursement. | Due to the large upfront tuition costs, this puts a heavy burden on the employees enrolling their children in international or off-installation schools. Will the Government consider authorizing advance payments to cover tuition costs for Contractor employees? | |||
| Proof of enrollment must be provided to the COR, prior to any reimbursement is made to cover tuition costs for contractor employees. | No | ||||
| 5 | Can we use individual past performance in lieu of company past performance? | ||||
| No. Individual past performance can't be used in lieu of company past performance. | No | ||||
| 6 | Will the Government please provide historical workload by location so offerors can propose optimized staffing solutions? | ||||
| Reference revised Technical Exhibit 2 - Estimated Annual Workload Data on the PWS. | Yes - PWS | ||||
| 7 | Will the Government please add FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires to give offerors a better understanding of the compensation levels for each Key Position? | ||||
| We will modify the Solicitation to add FAR 52.222-42 Statement of Equivalent Rates for Federal Hires | Yes - Clause | ||||
| 8 | Will the Government please clarify how the roles and responsibilities of the Area Site Manager and Area Site Lead differ? Will the gov’t please confirm that these are two separate labor categories with differing responsibilities? | These are two separate labor categories with differing responsibilities. The Site Manager is responsible for all aspects of ensuring the site is properly manned, trained, equipment and provides HR technical oversight to the Site Lead to ensure daily HR functions are completed IAW the PRS and SOP. The Site Lead is responsible to provide HR technical guidance/oversight to the sections to ensure that their daily HR functions are completed IAW the PRS and SOP, along with the ability to assume the role of the Site Manager during his/her absence. | No | ||
| 9 | Are the productive hours outlined in Technical Exhibit 2 required or are offerors allow to propose alternate solutions? | ||||
| Estimated Annual Workload Data is for planning considerations only. It should assist with identifying workload by each area. There is no reason to propose alternate solutions. See amendment for updated Estimated Annual Workload Data . | Yes - PWS | ||||
| 10 | Will the govt consider electronic proposals given the delivery logistics to Korea? | ||||
| Electronic proposals will not be considered. | No | ||||
| 11 | Can the gov’t confirm that there will be someone available to accept proposals given that the due date is on a Saturday? | ||||
| We will amend the solicitation to make the closing date of RFP to 16 December 2019, 1000 KST. | Yes - Section L | ||||
| 12 | According to Technical Exhibit 3 that states 1 PAS Chief to be located at Camp Humphreys and has oversight over all Area’s. However, According to PWS 5.3.3, the government requires a PAS Chief/Assistant PAS Chief to be located at Camp Humphreys and Camp Walker MPD’s. | Does the government intend to have this position staffed with 2 PAS Chief and 2 Assistants? | Yes, this position will be staffed with 2 PAS Chiefs and 2 Assisstants, one each located at Daegu and one each located at Humphreys. | Yes - PWS | |
| 13 | Sub Factor 1.4 Prior experience asks for the same information that is included in Factor 3 Past Performance, is it the governments intention to have this information provided in both sections? | ||||
| Past experience is what the contractor has done in the past and past performance is how well the contracor has performed the work. | No | ||||
| 14 | In L.2.c (p 96), the Government requires that all factor narratives be separately tabbed (L.2.c.ii) and include cover sheets (L.2.c.v); however, tabs and cover sheets are not included in the list of content exempted from page count in L.2.d.9. | Please confirm that tabs and cover sheets are also exempt from page count. | |||
| Tabs and cover sheets are exempt from the page count. | No | ||||
| 15 | Regarding the Pre-Award Survey (p 102-103), the Government states “if requested, the offeror shall submit resumes of personnel that will perform under the contract that meet all of the qualifications requirements stated in the offeror’s proposal Factor 1 for the personnel that will fill the Key Personnel and Other Personnel Positions identified”. | a. As key personnel resumes are required to be included in the proposal submission per L.2.d and the evaluation factors for Factor 1, Subfactor 1.1., please clarify what additional key personnel information may be requested. |
b. Please confirm that resumes for non-key personnel positions will not be included in a Pre-Award Survey, as the contractor will be able to recruit them during the Phase-In period.
a. No additional information is required, unless changes to key personnel has been made since the submission of the proposal and the pre-award survey.
| b. Resumes for non-key personnel positions will not be included in the pre-award survey. We will amend the solicitation to delete that requirement. | Yes - Section M | ||||
| 16 | In PWS 1.6.1 (Phase-In Period, p 15), the Government states “The contract awardee shall exercise their transition plan (submitted in conjunction with their Phase-In Plan) to the government, during the phase in and phase out period between contract award and termination”; however, there is no reference to a “Transition Plan” in Technical Exhibit 1 (Deliverables Schedule) nor in solicitation sections L or M. | Please confirm whether this “Transition Plan” is intended to be synonymous with the Phase-In Plan required to be submitted with the proposal in Factor 1, Subfactor 1.3. | |||
| "Phase-In plan" and "Transistion Plan" is intended to be synonymous. Amendment will be made to delete "Transition Plan" from the solicitation. | Yes - PWS | ||||
| 17 | In PWS 1.11.c (Special Qualifications, p 19), the Government refers to the “contractor” but does not define to whom this refers. | Please clarify any position(s) required to meet this qualification. | We will amend the beginning of the sentence to read, "All contractor employees in key position shall ….." | Yes - PWS | |
| 18 | In PWS 1.13 (Key Positions, p 19), the Government states that “A single person may not fill more than one (1) key position at the same time.” | Please confirm this requirement does not apply to personnel serving in “Acting” status in instances of short-term vacancies or leave (e.g., the Alternate Program Manager acting as Program Manager in the instance of vacation would not require the contractor to designate someone to also serve as Acting Alternate Program Manager during that time). If this applies to “Acting” status as well, the contractor would be required to maintain a unduly large roster of personnel to cover all 14 key personnel roles, which may also disproportionately increase the cost to the Government since more personnel would be required to meet minimum key personnel qualifications. | |||
| This does not apply to personnel serving in "Acting" status of short-term vacancies. | No | ||||
| 19 | Please confirm whether key personnel hours are also reflected in the estimated workloads in Technical Exhibit 2. | ||||
| Key personne hours are also reflected in the estimated workloads. | No | ||||
| 20 | Technical Exhibit 1 and PWS 1.8.26 (p 22) require that a Safety Plan be submitted with the proposal; however, a Safety Plan is not referenced in L or M as a proposal submission requirement. |
a. Please confirm whether offerors are required to submit a Safety Plan as part of the proposal.
b. If so, please clarify to which Factor 1 Subfactor the Safety Plan maps.
c. Please confirm that, if required for submission, the Safety Plan is excluded from page count.
| Reference Answer to Question 2. | No | ||||
| 21 | Technical Exhibit 3, Page 67 of 105 | Does the MPD Site Lead require a minimum of 5 or 3 years of experience within the last 10 years in U.S. Military (US Army) Human Resources? | |||
| We will amend the solicitation to state "At least three (3) years of experience within the last ten (10) years in U.S. Military (US Army) Human Resources. | Yes - PWS | ||||
| 22 | Section L – Factor 1 – Technical – Sub Factor 1.1 Personnel Qualification, Page 100 of 105 | “Special attention will be paid to compliance with DOD Directive 8570.01M and the ability to utilize personnel with maximum autonomy in accomplishing tasks independent of support from information technology service providers.” Which, if any, of the Key Personnel must hold certifications compliant with DoDD 8570.01M? The IT and Cyber Security certifications required to meet 8570.01M compliance are not relevant to the identified HRC positions. | This is relevant to not only the Key Personnel positions but all positions. DoD 8570-01-M, paragraph C3.2.4.5 provides the requirement. There is a requirement to complete the Information Awareness Training annually to access the government computer and submit a DD FORM 2875 System Authorizatoin Acess Request (SAAR) for the HR military systems required to perform the MPD functions. Also, each employee should complete the Statement of Acceptance of Responsibilities, a sample statement is shown in Appendix 4. | No | |
| 23 | Performance Work Statement –Section 1.8.26, Page 22 of 105 | Which volume is the Safety Plan included in, and what is the page limit on the Safety Plan? | |||
| Reference Answer to Question 2. | No | ||||
| 24 | Performance Work Statement –Section 1.6.1, Page 15 of 105. “The contract awardee shall exercise their transition plan (submitted in conjunction with their Phase-In Plan) to the government, during the phase in and phase out period between contract award and termination.” | Is the Transition Plan then required at time of proposal submission, since the Phase-In Plan is required as part of the Technical Volume? If so, what elements are required to be addressed in the Transition Plan that are separate from the Phase-In Plan? | |||
| "Phase-In plan" and "Transistion Plan" is intended to be synonymous. Amendment will be made to delete "Transition Plan" from the solicitation. | Yes - PWS | ||||
| 25 | Section L – Factor 1 – Technical – Sub Factor 1.1 Personnel Qualification, Page 100 of 105 | Is there a page limit on the resumes? | |||
| No. There is no page limit on the resumes. | No | ||||
| 26 | N/A | May Offerors include a Cover Letter outside of page count? | |||
| Yes. Cover Letter is not counted in the page count. Reference Section L.2.d. | No | ||||
| 27 | Performance Work Statement –Section 1.11, Page 18 of 105 | The Government references a Program Manager. Is the Government using this term interchangeably to reference the Project Manager identified as a Key Personnel? | |||
| Program manager and project manager is being used interchangeably. We will amend the solicitation to change "program manager" to "project manager." | Yes - PWS | ||||
| 28 | Section L – Proposal Submission – 1.e, Page 94 of 105 | 14 December 2019 is a Saturday. Will the Government extend the due date to 16 December 2019 (a Monday)? | |||
| We will amend the solicitation to make the closing date of RFP to 16 December 2019, 1000 KST. | Yes - PWS |
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