MPD SOPAttachment2.xlsx

SOP

Maintain and manage Date Eligible to Return from Overseas (DEROS) roster on all garrison military personnel. Based on this roster ensure that timely FSTE/FSTC/COT/IPCOT requests are processed and timely eMILPO arrival/departure transactions are completed. IAW AR 614-30, ensure Soldiers who are at their End of Term of Service (ETS) agreement or who do not meet the service remaining requirements (SRR) to return to CONUS at six months prior to current DEROS are adjusted two days prior.

Provide unit commanders required documentation and requested assistance during Personnel Asset Inventory (PAI) and complete and submit supporting documents IAW AR 600-8-6 and the eMILPO FG. PAI are required to be conducted at least once annually, at a change of command, 14 calendar day prior to a unit move, inactivation, discontinuance or redesignation, or change of servicing personnel processing activity, at the direction of the commander, when the unit strength variance is two percent or more, PAI will reflect 100% accountability.

S1 shall monitor and process Suspension of Favorable Personnel Actions IAW AR 600-8-2 and the eMILPO FG.

Ensure Blank/Expired APFT Dates are not missing or greater than one-year old in eMILPO.

Ensure a primary and alternate Commander Officer Representative (COR) is appointed in writing. Ensure that all garrison personnel are properly accounted for with 72 hours of notification of an ADPAAS Real Event or Exercise Event.

PERSTEMPO is a congressionally mandated program, directed by the Office of the Secretary of Defense. Track and report all creditable Personnel Tempo (PERSTEMPO) IAW AR 600-8-104, AR 600-8-6, FY00 National Defense Authorization Act, Section 586 and 435, Title 10, FY04 National Defense Authorization Act, Section 541 and 436, Title 10, Personnel Accounting and Strength Reporting, laws, the eMILPO Field User’s Guide and appropriate Military Personnel (MILPER) Messages/ALARACT Messages.

S1 will complete unit level in-processing IAW AR 600-8-101 and as required by DA Form 5123-1. S1 will conduct a final check of every in-processing Soldier to ensure that all Soldier readiness non-deployable conditions have been corrected or that appointments have been made to correct those conditions and that the unit commander is notified to follow up.

S1 will complete unit level in-processing IAW AR 600-8-101 and DA Form 137. S1 will ensure departing Soldiers meet assignment eligibility requirements and complete a PHA within 60 days of PCS. S1 will ensure all Soldiers will attend an installation- and/or community-level out-processing briefing prior to being issued DA Form 137–1 and DA Form 137–2. S1 will ensure all Soldiers review their personnel tempo individual event history sheet at least 30 days before departure. This document will be signed by a unit official and the Soldier, and hand carried by the Soldier to the gaining unit.

Counsel Soldiers on the completion of the DA Form 5434, Request for Sponsor located in the ACT Sponsorship Module and monitor the ACT Sponsorship process of losing and inbound Soldiers and provide Garrison Commander/Command Sergeant Major an ACT Sponsorship monthly report IAW AR 800-8-8, the Total Army Sponsorship Program, HQDA EXORD 161-15 and local policies. Ensure DA Form 5434 are forwarded to Commander and/ or First Sergeant within 3 working days of receipt.

Compliance and reporting DD 93/SGLV and records review reports, IAW AR 638-8, eMILPO Functional Guide (FG) and HRC CMAOC Web site. Verify and validate all Soldiers date for Emergency. Ensure spouse notification letters are completed and notification when not designated to receive 100 percent of death gratuity. Ensure Soldier is counseled in writing when designating a valid, but unusual, person authorized to designate disposition. Provide assistance to Soldiers in utilizing the web SGLI Online Enrollment System (SOES) application as necessary.

Review, edit and process garrison individual military and unit awards and decorations IAW AR 600-8-22, Military Awards, Laws and Regulations, AR 600-8-104, HRC MLPER and ALARACT Messages, IMCOM Pacific External Policy, garrisons and local policies

Process and manage Army Good Conduct Medal Program IAW 600-8-22 for garrison military personnel. Manage Blank and Expired GCMDL Eligibility Date.

Local Awards: Process and prepare local awards such as General Paik Sun Yup, (Army in Korea Regulation 672-6), Helping Hand (Army in Korea Regulation 672-6), Mary Walker (Army in Korea Regulation 672-6), Sergeant Audie Murphy (Army in Korea Regulation 672-6), General Franks award and Ranger Hall of Fame award. If award requires CG, 8th Army approval, MPD process through 8th Army G1 with the COR/ACOR carbon copied. These include awards for Republic of Korea officers. All awards submitted shall have IMCOM Pacific Director endorsement prior to submission to 8th Army.

Process all DA Form 31 (ordinary leave, convalescent leave, PTDY requests) and maintain control log IAW AR 600-8-10 and the JTR. S1 shall monitor and process Consecutive Overseas Tour (COT) Leave – S1 shall ensure the Soldier understands he may defer COT leave for personal reasons or losing or gaining commander may defer COT leave due to military necessity. S1 shall verify for Soldiers departing on PCS ensure their orders reflect in the additional instructions lead line that Soldier is authorized COT leave was deferred by losing or gaining commander due to military necessity, and the reason for deferral. S1 shall annotate on DA Form 31, block 30, will state whether Soldier deferred or the losing or gaining commander deferred COT leave, and that Soldier must take COT leave travel within the 1-year period from the date the Soldier reports to the new permanent duty station (PDS) or begins an in place consecutive overseas tour. If leave is not taken within this period, the entitlement is lost. COT leave travel is forfeited. S1 will inform the Soldier when COT leave is deferred, the first leave taken away from the Soldier’s new PDS does not have to be Soldier’s COT leave.

Military Pay and Entitlements. Process finance documents daily IAW AR 37-104-4, AR 600-8 and DA PAM 600-8, on transmittal document (DA Form 200 or unit transmittal memorandum (UTM) to finance office with a control number assigned to each transmittal submitted, S1 shall validate that the pay-related document is sufficient and completed properly; S1 will forward all documents pertaining to pay no later than 1000 hours following the workday on which the documents were received to ensure that the member will receive timely action on pay entitlement this includes DA Form 31. Obtain Daily Register of Transactions (DROT) from finance office daily. Compare DROT with previously submitted UTMs in the suspense file to ensure pay-related actions occur (Compliance will result in pass or failure.

Should be completed by the Company Commander via the DFAS weblink and instructions. IAW AR 37-104-4, and DA PAM 600-8 S1 will ensure UCFR certified copy with supporting documentation is returned to finance authenticate properly NLT 10th day of the following month and maintain a copy of the certified report for 12 months. The following statement must be included in or attached to the UCFR: "I certify that I have reviewed the accountability and duty status of the Soldiers on this UCFR, and they are assigned or attached to my unit, unless annotated otherwise. To the best of my knowledge, this information is correct or has been corrected on this report."

Utilizing the UCFR, prepare a Memorandum for Record (MFR) that lists all pay entitlements for attaching to the Soldier’s Record Review in lieu of the Soldier’s LES. Ensure that the memorandum or LES are uploaded prior to execution of records review. Record Manager will conduct iPERMS uploading of Soldier pay entitlement documents to iPERMS within 5 duty days of the pay entitlement document being produced and any associated actions with the pay entitlement completed.

Assist and prepare all Soldier Actions and Applications IAW AR 600-8, DA PAM 600-8. Determine the Soldier’s eligibility to process Soldier action and if there are exceptions to policy required in-conjunction with submission of application. Review each Soldier action and application to verify completeness, adequacy of justification, and that all factors bearing on the request are documented to include appropriate commander signatures. Include comprehensive documentation which supports a waiver or exception to policy request. Process requests for personnel actions such as Hometown Recruiter Assistance Program, airborne training, legal name change, service school, Military Occupational Specialty (MOS) reclassification, Army married couples program, language training, separate rations, foreign service tour extensions and curtailments (FSTE/FSTC), intra theater transfer (ITT), consecutive overseas tour (COT), compassionate reassignment, and assignment incentive pay (AIP) IAW AR 600-8, AR 614-30, appropriate MILPER Message, local guidance, and applicable regulations. Prepare and publish orders awarding Military Occupational Specialty (MOS), Additional Skill Identifier (ASI), and Special Qualification Identifier (SQI).

S1 shall process Special Duty Assignment Pay IAW AR 614-200 and DOD FMR 7000.14-R (Volume 7A). Special duty assignment pay is a monetary incentive paid to enlisted Soldiers who qualify for and serve in designated special duty assignments that have extremely demanding duties requiring extraordinary effort for satisfactory performance or an unusual degree of responsibility, if required.

Review and assist Soldiers IAW HRC Soldier’s Guide to Citizenship application processing of Form N-400 to review for documentation for accuracy and completeness. S1 must verify the application, service data and then complete Part 5 through Part 8 of the Form N-426, dated 4 August 2015. S1/MPD must certify that the character of the Soldier’s service is “honorable”.

S1 IAW AR 55-46, AR 600-20, AR 600-8-11, AR 600-8-2 will ensure all Soldiers are screened for Family Care Plans during unit-in-processing, after any even requiring completion of a Family Care Plan, pregnant Soldiers NLT 9- days prior to the expected date of birth of the child, by single parents, dual military members. S1 will ensure Family Care Plans are submitted within 30 days of initial counseling. S1 will ensure all Soldiers Family Care Plans are recertified at least annually or anniversary of the Soldiers birth month. S1 will ensure all Soldiers who receive assignment instructions for an OCONUS assignment must be counseled again and must have their DA Form 5305 recertified not later than 30 days before the final out-processing date at the losing installation. S1 will ensure Soldiers who fail to provide and maintain an adequate Family care plan, must be flagged. Effective date of the Flag will be the suspense date established by the commander for completion and approval of DA Form 5305 (Family Care Plan) with attendant documents IAW AR 600–20. Remove the Flag when the Family care plan is approved or recertified by the commander.

S1 will verify eligibility, service remaining requirements prior to initiation of request for retirements IAW AR 600-8-24 and AR 635-200. S1 will ensure all retirements are submitted within 12 months of the requested retirement date NLT 9 months prior to the projected start date of transition leave. S1 will ensure Soldiers who are accompanied by Family members who traveled at Government expense must complete the prescribed “with Family members” tour or at least 12 months from the date of the arrival of Family members, whichever is longer. Unaccompanied Soldiers must complete the prescribed “all others” tour. S1 will ensure all retirement requests are submitted and routed to the appropriate approval authority. S1 will monitor all Soldiers having 19 years, 6 months or more AFS when notified of permanent change of station may request a retirement in lieu of PCS and must be submitted and approved with 30 days of receipt of official notification of PCS. The retirement date will not be later than 6 months from the date of notification, or the first day of the month following the month in which 20 years of active Federal service is completed, whichever is later. All service obligations must be fulfilled not later than the approved retirement date. S1 will ensure all Soldiers who elect to retire in lieu of PCS Applications for retirement in lieu of PCS that are approved will not be withdrawn, nor will the retirement date be changed. The Soldier must retire on the approved retirement date. The standard of service for this task is 100% accountability and timeliness.

S1 will verify eligibility, verify and process Soldiers OCS packets IAW AR 350-51, US Army Officer Candidate School and HRC-current MILPER Messages. S1 will ensure all documents received are legible and in the order of the OCS checklist. S1 will verify all packets are complete and submitted to HRC NLT suspense date given in current OCS MILPER Message announcing board.

S1 shall monitor the Meal Card Management System IAW AR 600-38, oversee the management of issuance, control and review of the Meal Card Management System. S1 will ensure that ensure the commander has appointed in writing a SFC or General Schedule-9 or above (Staff Sergeant in an SFC position) as the Meal Card Control Officer (MCCO). S1 will ensure that all assigned/attached personnel have the proper Meal Entitlement Code (MEC) on their CAC card. If necessary coordinate for the correct MEC to be entered on the Soldier’s CAC.

S1 shall process LOD IAW AR 600-8-4 and HRC, Casualty and Mortuary Affairs Operations Division (CMAOD) and MILPER Messages guidance. S1 will ensure the LOD appointing authority has SPCMCA (commander of at least a battalion- or squadron-size) has appointed the appropriate LOD investigating officer immediately for all formal investigations. S-1 will monitor completion of the informal LOD determination process, appoint an LOD investigating officer whenever a formal LOD investigation is required, and monitor for the timely completion and legal review of the informal or formal LOD investigation. S1 shall ensure unit commander submit DA Form 2173 request to Medical Treatment Facility (MTF) commander no later than 10 days after incident. S1 will ensure DA Form 2173 is submitted to appointing authority 30 calendar days after incident. S1 will ensure a completed LOD determinations (DA Form 2173 and/or DD Form 261) are posted as appropriate to the Soldier’s record in iPERMS.

S1 shall process 15-6 Investigation IAW AR 15-6, AR 600-8-2 and HRC. S1 will ensure a suspension of favorable personnel actions (flag) be initiated against a Soldier when military or civilian authorities initiate any investigation or inquiry that may result in disciplinary action or loss of the Soldier’s rank, pay, or other privileges

S1 will process orders IAW AR 600-8-11, 600-8-105 and applicable regulation governs the program for Reassignments, Awards and Decorations, Good Conduct Medal, Enlisted management, Enlisted promotions and reductions, Enlisted transfers and discharges, Leaves and passes, Officer Management, Officer promotions, Officer transfers and discharges, Special pay programs, MOS, Transition Management, Retirement, Transition processing Confinement, Travel and TCS/WIAS (MPD will publish initial deployment TCS orders for AC personnel). Only the organization that published the original order may amend, rescind, or revoke the order. Organization with approval authority publishes, distributes, files, and posts/inputs as required by applicable regulation.