Section_L_-_Instructions_to_Offerors.docx

W91QF5-19-R-0009

SECTION L – INSTRUCTIONS TO OFFEROR

0. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

0. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

0. It is the Government’s intention to award without discussions. Only the five lowest priced responsive proposals, will be evaluated. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to conduct them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

0. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

0. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov and Army Single Face to Industry (ASFI) at http://acquisition.army.mil/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1. Debriefings. If a competitive range has been established, the KO will promptly notify offerors of any decision to exclude them from the competitive range, where upon they may request in writing three days after the date on which the offer has received notification of contract award and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

1. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of 4 volumes: General, Mission Capability, Past Performance, and Price.

1. Proposal Format

1. Offerors shall submit an original and the number of copies listed in paragraph

1. below of their proposal if submitting a hard copy. If submitting the proposal electronically via e-mail (preferred) then only one copy is required.

0. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors (e.g., Solicitation Sections L and M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Section B, PWS Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

0. The proposals shall be organized into 4 volumes. If submitting a hard copy: Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. Regardless of submission method all text shall be single spaced and on white background (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Text shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. If submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2

COPIES (CD ROM)

0. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

0. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

0. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

0. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

0. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

0. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

1. Proposal Content

2. Volume I – General. Offerors are required to submit a completed Section B and Section K (unless certifications are registered in SAM). All pricing shall be in dollars and cents (No fractions of cents will be allowed). The total monetary extensions (e.g., the unit price multiplied by quantity) must be mathematically correct. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The contractor shall acknowledge any amendments to the RFP in accordance with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Supplies or Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

2. Volume II –Technical Capability Volume

1. The Technical Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. This volume shall NOT include any cost/price information or past performance information.

1. The Technical Capability Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

TAB A - Table of Contents with an Executive Summary. The Offeror shall provide an Executive Summary of its proposal, which shall provide an overview of the proposal and is to be used as an aid in understanding the organization, content and interrelationship of the proposed material.

TAB B - Cross Reference Matrix. Offeror shall cross reference the RFP citation, the task description to the location within the offeror’s proposal.

TAB C – FACTOR 1. Technical Capability: The Technical Submission evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirements.

All submitted documentation should demonstrate the offeror’s capability to meet the technical standards listed below. Any offeror that fails to provide proper documentation of their ability to meet the below standards will receive an unacceptable rating for Technical Acceptability, and will not be considered for award.

TAB D Sub-factor 1: Staffing Plan

To be deemed Technically Acceptable, the Offeror’s Staffing Plan must be complete, meet all PWS requirements, show a good understanding of the requirements, and must demonstrate:

a. The staffing plan provides adequate staffing and includes appropriate labor categories and appropriate number of personnel proposed for successful performance of all PWS tasks. Offerors provide feasible methodology for successfully accomplishing the following: accommodating fluctuating workloads, minimizing personnel turnover, recruiting and retaining qualified and experienced personnel, cross-training and cross-utilization of personnel.

b. The submitted staff plan shall be complete and identify all appropriate labor categories, appropriate quantity of each labor category proposed, and the labor mix shall be adequately cross-walked to each task identified in the PWS in a manner that demonstrates successful performance of all PWS requirements.

c. Narrative to demonstrate an understanding of the skills required to execute contract tasks, as well as, how they are to be implemented and utilized in contract performance in accordance with the PWS (including procedures to develop collection schedules, source separations, transporting and weighting refuse/recycle materials).

TAB E Sub-factor 2: Phase-In. The Offeror shall identify those actions, plans, procedures, and timelines necessary to ensure a smooth transition to full operational status by the contract start date. The Phase-In Plan shall specifically identify how the Offeror plans to successfully transition to full performance levels.

TAB F Sub-factor 3: Management Plan. To be deemed Technically Acceptable, the Offeror’s Management Plan must be complete, meet all PWS requirements, show a good understanding of the requirements, and must demonstrate:

a. The offeror’s plan to maintain or acquire the required equipment necessary to complete all requirements of the PWS is feasible, to include the additional containers that may be required during contract performance, and meets all PWS requirements.

b. The offeror’s plan to establish and operate a manned recycling area, to include marketing approach for recycle materials collected on Fort Lee must be included to show understanding of the Installation’s goal to adopt the Net Zero Waste approach.

c. The offeror described an adequate methodology to successfully generate and produce reports of outcomes associated with PWS.

d. The management plan demonstrates an organizational chart which identifies an appropriate management structure of key personnel, including a description of roles and responsibilities, likely to result in successful performance. Key personnel must meet all PWS requirements.

e. The offeror’s plan provides a good approach to ensuring all personnel possess and maintain the required certifications in accordance with PWS.

2. Volume III – Factor II. Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort of providing refuse and recycling services on comparable installations or facilities.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror is requested to forward the Past Performance Questionnaires (Attachment 3) to their references in sufficient time to enable the references to submit the completed questionnaires directly to the Contract Specialist by the solicitation closing date and time. Past Performance Questionnaire is used in case the Contractor has no prior history submitted electronically in our system. Past Performance Volume III shall be submitted to the Contracting Officer by the solicitation closing date at john.h.meyers8.civ@mail.mil.

1. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

1. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor’s Performance Assessment Report or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk an unacceptable rating for past performance.

1. Offerors that submit no past performance shall be neither evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

1. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

4. Table of Contents

4. Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets.

4.

4. Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 1.

4. Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

4. Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4. Specific Relevant Contracts Format - The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and

Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts.

The points of contact shall return the questionnaires directly to John H. Meyers, Contract Specialist at john.h.meyers8.civ@mail.mil not later than the solicitation closing date. Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

2. Volume IV- Price – The offeror shall complete Section B of the solicitation. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

ATTACHMENT 1

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III Proposal.

SAMPLE

Dear Sharon R. Hilliard, We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Mission and Installation Contracting Command request for Proposal W91QF5-19-R-0009 for the Fort Lee Refuse and Recycling Service.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Attachment 2

Specific Relevant Contracts Sheet

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

1. Price/Cost – original awarded AND final (or projected final, if contract is current).

1. Delivery Schedule – original AND final (or projected final, if the contract is current).

1. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, fax number and e-mail address for the following:

1. Procuring Contracting Officer (PCO)

1. Administrative Contracting Officer (ACO)

1. Government or commercial technical representative or COR Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

1. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial Confidence or Satisfactory Confidence candidate.

1. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1.

Contract Number __________________________ Award Date________________________________ Contract type_______________________________

1. Completion Date/Delivery Schedule.

Original completion/delivery date ______________________________________________ Revised completion/delivery date ______________________________________________

1. Price/Cost – original awarded price__________________________________________

1. Modified Price/Cost - ____________________________________________________

1. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current). _______________________________________________________

1. Changed Dates - ________________________________________________________

1. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

1. Procuring Contracting Officer (PCO).

Address: _____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________

1. Administrative Contracting Officer (ACO).

Address: _____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________

1. Government or commercial technical representative or COR.

Address: __________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: _______________________________________________________

1. Relevancy Description.__________________________________________________

1. Narrative explanation.__________________________________________________

1. Negative Performance Documentation.______________________________________

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

(MICC-Fort Lee Solicitation # W91QF5-19-R-0009)

When filled in this document is source selection sensitive information iaw FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

1. Contractor: _______________________________________________________________________________

1. Cage Code: _________________________________

1. Contract number: _______________________________________

1. Contract type: ______________________________

1. Was this a competitive contract? Yes _____ No _____

1. Period of performance: _________________________________________________________

1. Initial contract cost: $____________________________

1. Current/final contract cost: $_______________________________

1. Reasons for differences between initial contract cost and final contract costs:

1. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

1. Customer or agency name: _________________________________________________________________________

1. Customer or agency description (if applicable): _________________________________________________________________________

1. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

1. Evaluator's name: __________________________________________________________________________________

1. Evaluator's title: _________________________________________________________________________

1. Evaluator's phone/fax number: _________________________________________________________________________

1. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

T1. How would you rate the quality of the overall services provided by the Contractor (to include timeliness, professionalism, and courtesy)?

T2. How would you rate the overall quality/integrity of deliverables, reports, etc.?

T3. How would you rate the Contractor’s responsiveness to customer’s inquires?

T4. How would you rate the adequacy/effectiveness of the Contractor’s quality control program and adherence to contract quality assurance requirements and milestones?

T5. How would you rate the Contractor’s ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control?

T6. How would you rate the Contractor’s ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control?

P1. How would you rate the quality of the Contractor’s management support assigned to the project (including ability to effectively lead, manage and control the program)?

P2. How would you rate the Contractor’s reasonableness and cooperativeness in dealing with your staff (including the ability to successfully resolve disagreements/disputes)?

P3. How would you rate the Contractor’s timeliness/effectiveness of contract problem resolution without extensive customer guidance?

P4. How would you rate the Contractor’s ability to keep abreast of changes in government regulations, military specs, local regulations, and understanding/compliance with customer objectives and technical requirements?

P5. How would you rate the Contractor’s responsiveness of the contractor to emergency and/or surge situations?

P6. How would you rate the Contractor’s management of subcontractors (to include quality/effectiveness of sub-contracted efforts)?

P7. How would you rate the Contractor’s effectiveness of material management (including Government Furnished Property or Material)

P8. How you rate the Contractor’s responsiveness to the Contracting Officer?

P9. How would you rate the Contractor’s proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer?

P10. How would you rate the Contractor implemented responsive/flexible processes to improve quality and timeliness of support?

T1. How would you rate the Contractor’s ability to smoothly transition resources and personnel?

T2. How would you rate the Contractor’s effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts?

E1. How would you rate the Contractor’s ability to hire/apply a qualified workforce for your effort?

E2. How would you rate the Contractor’s ability to retain a qualified workforce for the duration of your effort?

E3. How would you rate the Contractor’s ability to manage labor issues (to include compensation, fringe benefits, compliance with FLSA , SCA, etc.)?

S1. How would you rate the Contractor’s ability to meet or exceed small business and small disadvantaged business goals set forth in the approved subcontracting plan?

S2. How would you rate the Contractor’s ability to effectively manage small business participation to meet technical performance?

1. Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations (or show cause/ cure notices)?

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired. Please comment if you were given the opportunity, would you award another contract to this contractor?

Evaluator’s Signature Date