Attachment_3_Waste_Management.docx

Attachment 3

Recycling and Solid Waste Management

Attachment 3 W91QF5-19-R-0009 ii

Table of Contents

2.3.1.1 Cardboard………………………………………………………………………………..5

2.3.1.2 Bulk Items………………………………………………………………………………..6

2.3.1.3 Items Containing CFC Refrigerant……………………………………………………6

2.3.1.4 Scrap Metal Items………………………………………………………………………6

2.3.1.5 Toner Cartridge Items………………………………………………………………….6

2.3.1.6 Yard Waste Items………………………………………………………………………6

2.3.1.7 Yard Waste Areas………………………………………………………………………6

2.3.1.8 Brass Deformer…………………………………………………………………………6

1.0 General Information. This is a non-personal services contract to provide for refuse / recycling collection at United States Army Garrison Fort Lee, Virginia. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Overview. The Contractor shall be responsible for pick up and disposal of all cooking grease and oil from mess halls, cafeterias, snack shops, cooking schools, etc., as listed in TE 5. . All containers shall be painted a uniform color, subject to prior Government approval, and have tight fitting lids to prevent odors from escaping. The Government reserves the right to change the collection sites as required, but not the total quantity required with-out a modification. Contractor shall be responsible for pick up and disposal of all animal carcasses placed in container located in the Recycle Center area. The Contractor shall provide this container. Contractor shall pick up all carcasses once a week; on Wednesdays, unless otherwise instructed by the Contracting Officer or COR. This container shall be cleaned per TE-6.

1.2 Deliverables. The Contractor shall provide with their submitted proposal, comprehensive recycling procedures for collection, preparation for marketing and delivery to vendor of recyclables collected on Fort Lee installation. The Recycling Plan shall outline contractors approach to progressively increase the solid waste diversion rates until achieving zero landfill waste disposal. Within 15 calendar days after receipt of award notice, Contractor shall provide submittals to support the delivery of equipment, i.e., containers, dumpsters, and vehicles for designated contract start date. It shall be the responsibility of the Contractor to obtain all passes, permits and decals required for any temporary vehicles in the collection of solid waste from the government installation. The Contractor shall be responsible for maintaining operating records of collections completed daily by each driver for each collection route. Collection records shall contain, at a minimum, quantity of trips to the landfill, quantity of solid waste disposed of for each trip at each landfill or disposal site, scheduled collection points missed and explanation as to why. Vehicles shall be identified as front loader, roll off, stake body, etc., which can be done by a numerical series bumper code required by most landfills. The Contractor shall be responsible for maintaining operating records of collections for each vehicle each day to include special calls, containers blocked, and irregular items in containers. These records shall be available, should questions arise, for review at any time by the Contracting Officer or COR. Required submittals outlined in TE #2. The Contractor shall submit, by the 5th working day of each month, a copy of the invoice or invoices from the landfill, recycling facility, or any other disposal facility (grease disposal facility) used by the Contractor during the preceding month to the COR. The invoices/weight slips shall be certified by authorized representative of the vendor’s facility. Weight slips shall have truck number and/or designation, roll off or front loader, etc., vehicle in addition to date, net weight and dump site. Proceeds from the recycle sales shall be turned over to the Government along with a monthly report not later than the 5th working day of the following month. The Contractor will retain a percent of gross proceeds from the items sold by the Contractor as recyclable material as an incentive to move a large quantity of recyclable products and promote recycling on the installation, to progressively increase the solid waste diversion rates until achieving zero landfill waste disposal. The diversion rate will only be based solely on the tonnages paid for under this PWS requirement and not any Construction and Demolition disposal amounts the contractor has negotiated separately from this PWS. The percent refunded will be derived In Accordance With (IAW) TE 7. Fees and rates will be based on actual receipts and weights tickets from landfill or recycle company where materials are disposed. The Contractor shall be required to haul the Ordnance Metalworking Facility’s (bldg. 18032) government-owned 30 CY scrap metal container to a metal recycling facility when requested. The weight slips shall be certified by authorized representative of the vendor’s facility. The weight slip shall have truck number and/or designation, roll off, vehicle in addition to date, net weight. The Contractor shall track the date sold, to what vendor, for how much and money rendered. The proceeds from the Metalworking Facility’s (18032) recycle sales shall be turned over to the Government along with a monthly report not later than the 5th working day of the following month. The Contractor shall provide a check made payable to Director of Central Disbursing, with the monthly invoice and mailed to DPW, 825 19 Street, Fort Lee, VA 23801, and ATTN: Budget Support. These recycling proceeds will go into the Qualified Recycling Program (QRP). Since this material is generated from training requirements the diversion numbers will not be included in the contractor’s monthly diversion rate total. The contractor will be reimbursed the same hauling fee as transporting and returning a 30 CY compactor. Any additional work requested by the Government that would result in an increase in contract price must first be approved by the Contracting Office.

1.3 Co-mingling Waste. The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse. Solid waste and recyclables generated (excluding regulated medical or hazardous waste) shall be collected, transported, and disposed of at the direction of the COR/ACOR.

1.4 Outside Normal Duty Hours. (N/A)

2.0 Description of Services. Removal of grease is required a minimum of once a month. One (1) 250-gallon container per site shall be supplied and maintained by the Contractor. The 250-gallon container shall be double walled to prevent oil spill if outer wall is punctured. All grease and oil shall be disposed of off the installation. The Contractor shall provide a pick up schedule and cleaning schedule fifteen (15) days prior to the contractor start date. All grease containers shall be cleaned on a scheduled quarterly basis. Should any Contractor-furnished solid waste container or recycle container generate material beyond its capacity, dumped at the frequency indicated on the schedules in TE 5, it is the Contractor’s responsibility to empty container beyond the frequency indicated on the schedule and bring it to the attention of the Contracting Officer or COR. An overfill condition may be observed by the Contractor or the Contractor may be notified by the COR. Contractor shall empty any full container within 4 working hours when notified by COR. Contractor shall ensure each collection station and immediate area (within 10 feet of any edge of the dumpster) shall be free of loose solid waste after each pick up. The Government reserves the right to change the number of containers at any facility or location in order to meet current or projected demand within the quantity listed at Annex E, Attachment 1, Paragraph 3.2 and Annex A, PWS, Paragraph 6.1 The Contractor may change the number of solid waste containers, in coordination with the recycling program, with prior approval of the Contracting Officer or COR.

2.1 Scope. Standards and workload data are contained in the Technical Exhibits. The Contractor shall determine the best disposal method for solid waste management to avoid picking up an empty dumpster or container. The disposal method shall be approved by the KO. The Contractor shall empty recycle/refuse containers, compacters, and roll-offs once a week. In the event of demand fluctuations, frequency adjustments must be approved by KO. The Contractor shall remove all litter and waste on the ground within a ten (10) foot radius of the container. Approximately 260 exterior 32 gallon containers around buildings and other trash receptacles shall be emptied 1 time per week per schedule from Contractor or within eight (8) working hours if requested by the COR. The Contractor shall track and report to the COR/ACOR all container weights and number of services per week. The Contractor shall perform services IAW approved scheduled routes for pick-up and respond to calls for service when dumpsters reach full before scheduled pick-up. Recyclable items include, but are not limited to, the following:

a. Cardboard

b. Woody debris and wood pallets

c. Plastics

d. Paper

e. Aluminum/tin cans

f. Scrap metal (including brass from expended rounds)

g. Dehydrated Food Waste

This list may be expanded or changed as markets fluctuate after notification of the Government. The Contractor shall develop comprehensive procedures to be used in pickup of recyclables generated on post. (Referenced Data submission section 4.4). This submitted recycle plan should also list materials that contractor feels they will not be able to market or where marketing this recycle item will substantially increase contract cost. Separately list item, reason for anticipated difficulty, and proposed cost or cost savings for items inclusion or exclusion. The Government will work with the contractor to identify and achieve increased diversion by any means feasible.

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.

2.1.2 Hazardous Materials. The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.2 Schedules.

2.2.1 Recycle/Refuse Collection Schedule. The Contractor shall coordinate with the COR/ACOR to develop a schedule that minimizes interference with Government business and submit the schedule to the KO for approval. The Contractor shall use TE #5 to establish collection routes and frequency of pick-ups for recycle materials and solid waste. Food service facilities with 8cy solid waste dumpsters shall be picked up by 9:00 A.M. every collection day. The Contractor shall be responsible for maintaining operating records of collections completed weekly by each driver for each collection route. Collection records shall be turned in with monthly invoice to COR. Contractor shall be responsible for providing the appropriate recycle containers for these points. Contractor shall establish in conjunction with their proposed recycle program, a cleaning schedule for Contractor’s recycle containers used at these points. The submitted cleaning schedule shall be approved by the COR. The Contractor shall submit a report to include the number of recycle containers serviced in each building and the level of container fullness at time of pick up to the COR and Contracting Officer, by the 5th working day of each month. The report design shall be of Contractor’s choice but report should contain building number, frequency of pick up, total number of recycle containers (staging area) in building, and the level of fullness broken down in ¼ full increments in each container for each week picked up. The report should include all buildings that are serviced as identified on TE 8. The Government reserves the right to request different types of recycling reports, no more than 4 reports per year, limited to 5 man-hours of preparation time per quarter. These reports may identify a targeted number of comingled recycling containers at specifically identified locations or trending specific commodities at any location.

2.2.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall jointly monitor with the COR/ACOR the fill capacities during the first thirty (30) days of performance and one (1) other time during each performance period. Proposed changes to the schedule or haul route shall be approved by the KO in writing prior to route changes. Estimated container sizes, emptying frequencies and building number where containers are located is found in TE 5.

2.3 Recycle Support. Government furnished recycle containers will be located at desk side in each of the buildings listed on TE 8 and it is the occupant’s responsibility to dump these containers into the Contractors centrally located containers in each building. The Contractor will collect recyclables at designated centralized pickup points within the buildings (see Annex A, PWS section 6.0). The Contractor shall pick-up recycle material from contractor owned containers at centralized collection points staged existing in any building. The estimated total number of recycle containers required is 450, +/- 10%. There shall be at least one recycle container for every one hundred building occupants (approx) or one per floor, whichever is larger provided the space allows staging of the recycle containers. In no case shall there be less than one pick-up station per building. The recycle containers, in the range described above, shall be cleaned yearly at the same location as the dumpster cleaning. Contractor shall provide a recycle container cleaning schedule with the dumpster cleaning schedule. Contractor shall establish a manned recycling area on Fort Lee during normal business hours ref. Annex A, PWS, section 2.5.1.5. The area shall be utilized for staging, sorting, receiving and processing of recyclables from Fort Lee. The center will be open from 8:00 am until 4:00 pm Monday - Saturday. If the contractor so chooses they may increase the operating hours at no cost to the government. The Contractor shall submit a plan for operations to the Government for approval. All labor and equipment associated for running the recycle center shall be Contractor provided and included in the contract price under Refuse/Recycle Collection line item. The Contractor shall pick up recyclables generated on post. The Contractor shall collect all recyclables for the Main Post in accordance with TE’s 5 and 8. Recycling shall be picked up a minimum of weekly except for buildings 1109, 3400, 5020, 8130, 10500, 11200, 12420, and 12500 – these buildings shall be picked-up twice each week. The Contractor shall be responsible for marketing all recyclable materials, See TE 7 for recycling proceeds distribution. The Contractor shall track commodities of all recyclable material sold, date sold, to what vendor, for how much and money rendered. The Contractor shall encourage and promote recycling on the installation in every possible way (i.e. flyers, posters, additional recycling labels, signs, and newspaper adds, etc.) and provide a proposed recycling plan that explains the intentions of accomplishing this task within 90 days of contract start and to be approved by the KO. The Contractor will take special care to coordinate with EMO and inform customers by a method or methods they so choose for new recycling plans that vary from a present practice as long as it is approved by the COR or the Contracting Officer. The government will remain open to suggestions from the Contractor as to possible new commodities not presently being recycled.

2.3.1 Recyclables Segregation. (N/A)

2.3.1.1 Cardboard. The Contractor shall collect cardboard from troop barracks and other building residents receiving furniture and other items.

2.3.1.2 Bulk Items. The Contractor shall collect and dispose of bulky items (e.g., shipping cartons, scrap lumber, discarded furniture, appliances, toys, wood pallets) placed at collection stations, curb side or outside a refuse container.

2.3.1.3 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.3.1.4 Scrap Metal Items. Scrap metal roll-offs will be inspected by the COR/ACOR prior to transport. The Contractor shall obtain a stamped DD form 1348-1A, Issue Release/Receipt Document, from the vendor and submit the stamped form to the COR/ACOR.

2.3.1.5 Toner Cartridge Items. (N/A)

2.3.1.6 Yard Waste Items. The Contractor shall provide a minimum one (1) weekly pick-up of yard waste from curbside. The Contractor shall provide pick-up within eight (8) working hours from notification of the COR/ACOR requesting the pick-up. Yard Waste resulting from leaf raking is placed at curb side in clear bags. Limbs and sticks should be placed in a pile (nothing larger than 4ft. long and six inches in diameter). It is the responsibility of the Contractor to load those bags into their collection vehicles. If bag containing yard waste breaks completely, it is the Contractor’s responsibility to remove broken bag and notify COR by telephone of location of loose yard waste, to be picked by others.

2.3.1.7 Yard Waste Areas. Wood shall be collected and chipped. The Contractor shall remove metal objects or any materials that are destructive or damaging to the machines, prior to grinding. The Contractor shall remove any furniture or wood that is painted, stained, varnished, or chemically treated to resist weather. Collection points shall remain neat and orderly.

2.3.1.8 Brass Deformer. (N/A)

2.4 Collection Containers.

2.4.1 Container Management. The Contractor shall place, combine, relocate, and remove all recycle/refuse containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR/ACOR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.

2.4.2 Containers and Installation Access. Contractor shall furnish all containers other than those listed in Section 3 and TE 5 to include dumpsters, roll offs, grease containers, recycling containers and self-contained compactors (staged at buildings 1600, 3003, 11105, and 18028). The compactors for buildings 3003, 11105, and 18028) shall require ozone odor control systems. All recycle containers shall be the same color green (color to be reviewed by the COR and approved by the Contracting Officer) and have the recycle symbol and a label identifying recyclables prior to performance start date. Dumpsters and recycling containers shall be of different colors, and both shall be clearly labeled. Contractor shall provide three informational stickers affixed to each solid waste dumpster stating “No Hazardous Waste, No Recyclables and Do Not Block Container”. Contractor shall provide two informational stickers affixed to each cardboard recycle dumpster stating “Cardboard Only and Do Not Block Container”. The Contractor shall provide dumpsters and solid waste (bulk) containers as listed in TE 5. All front load solid waste dumpsters shall be of the slant top type design, leak-proof, with drain plug (removed unless otherwise specified) with plastic lids and serviceable. No sharp slivers of metal shall be protruding from the outside of the containers and sleeves and lids shall be replaced when damaged. All solid waste dumpsters and solid waste (bulk) containers shall be painted UPS Brown on the outside surface prior to placement at designated locations. The Contractor shall make available a sample of the paint and the MSDS to the COR and the Contracting Officer for review and approval 10 days after contract award. All solid waste containers shall be compatible with the hoisting mechanism of the collection vehicles. All solid waste (bulk) containers or grease containers, shall not be mounted on wheels, except for specific locations designated by the COR that require them to be mobile. These locations shall have lockable mechanisms on the wheels to prevent unintended movement. This does not include recycle containers. The Contractor shall place recycle/refuse containers according to standoff distances in Unified Facilities Criteria (UFC) 4-010-01, page 91. In addition, the recycle/refuse collection containers shall be positioned more than fifteen (15) yards from a food establishment’s entrance doors and adjacent entry way. The Contractor shall be required to provide and service containers both 8 CY cardboard and 30 CY recycle roll off at dining facilities. All containers shall be painted a uniform color, subject to prior Government approval, and have tight fitting lids to prevent odors from escaping. The Government reserves the right to change the collection sites as required, but not the total quantity required with-out a modification.

2.4.3 Containers in Field Training Areas. The Contractor shall provide recycle/refuse containers to support training on ranges. The COR/ACOR will ensure all range and training area roads are accessible prior to collecting, disposing, or relocating containers.

2.4.4 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division immediately after asbestos or other HAZMAT has been identified.

2.4.5 Container Approval. All recycle/refuse collection containers (e.g., bins, totes, or cages) shall be KO approved.

2.4.6 Serviceable Containers. The Contractor will evaluate the condition of collection recycle/refuse containers on a semi-annual basis and provide this information in a report to the COR. The report shall include container size, location, condition rating, and number of collection containers in need of repair. A schedule for repair/replacement of deteriorated containers shall be submitted with this report. The Contractor shall maintain refuse containers in a serviceable condition and have an acceptable and uniform painted surface.

The containers are unserviceable if any one of the following conditions exist:

a. Container does not meet specifications

b. Container is not leak proof (storm water pollution prevention compliant)

c. Container is not enclosed (except for roll-off containers designed to be open)

d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close

e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)

f. Over ten percent (10%) of exposed surface is covered with rust

g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

h. When refuse container has a hole in bottom or 12 inches up from base on any side, container should be replaced within four hours and damaged unit repaired. Holes in container above 12 inches, damaged sleeves and bent bars may be repaired during regular scheduled maintenance. Minor container repair will be permitted on the installation to include replacement of lids, touch up painting, repair of handles, decaling and numbering. Contracting Officer or COR may request painting of entire dumpster if necessary.

Deteriorated solid waste containers shall be replaced and/or repaired by the Contractor, at no additional cost to the Government. Contractor shall have available, a sufficient number of like size containers to be used while maintenance and painting is being performed on regular containers and provide containers for special functions as mentioned in this solicitation. The Contractor shall replace unserviceable Contractor furnished containers and paint dumpsters when directed by the Contracting Officer or COR. The Contractor shall make replacement within two working days of notification. The Contractor shall place replacement container upon removal of unserviceable unit.

2.4.7 Container Lids. All solid waste container tops, lids, and doors shall be closed after emptying.

2.4.8 Evaluating Containers. The Contractor shall evaluate the condition of collection recycle/refuse containers on a quarterly basis and provide this information in a report to the COR/ACOR. The report shall include container size, serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, number of dumpsters moved that quarter, total number of serviceable collection containers, and number of collection containers in need of repair.

2.4.9 Container Replacements. Deteriorated solid waste containers shall be replaced or repaired by the Contractor at no cost to the Government. The Contractor shall replace containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

2.4.10 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or grease in vehicles. The Contractor shall keep loads completely covered while hauling and shall take adequate measures to prevent blowing of paper and leakage of liquid solid waste. In the event of spillage, pick up shall be immediate when noticed by the Contractor or within one (1) hour when notified by the COR. All solid waste container tops, lids and doors shall be closed after each dumping. Contractor shall ensure each collection station and immediate area (within 10 feet of any edge of the dumpster) shall be free of loose solid waste after each pick up. The Government reserves the right to change the number of containers at any facility or location in order to meet current or projected demand within the quantity listed at section 3.2.

2.4.11 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.4.12 Container Cleaning Schedule. There are approximately 26 locations that are collection points for clubs, dining facilities and other facilities that provide food service. Dumpsters serving these facilities shall be cleaned every other week annually (26 cleanings). Some of these locations may be serviced with a compactor, if refuse dumpsters had been placed due to compactor repair/failure then the temporary dumpsters would require cleanings. The Contractor shall provide the cleaning services with high-pressure steam, soap, disinfectants, detergents, and water (IWA Technical Bulletin (TB) MED 530/NAVMED P-5010-1/AFMAN 48-147). Material Safety Data Sheets (MSDS) forms shall be supplied for all chemicals used in the cleaning process prior to contract start date. The Contractor shall provide MSDS for chemicals to the Hazardous Material Control Center (HMCC, BLDG. 6212) prior to use on installation and keep a copy available for the Contracting Officer for the life of this contract. The Contractor shall be responsible for keeping all solid waste collection containers clean and free of obnoxious odors. The Contractor shall notify the Contracting Officer and COR when he cannot meet the schedule and be prepared to swap the containers upon the request of the Contracting Officer. The Contractor shall resubmit the cleaning schedule when dining facilities change during the cleaning season at the request of the Contracting Officer or COR. The Contracting Officer or COR will notify by phone and email at least one day in advance. Containers shall be cleaned at the designated location on Fort Lee as frequently as set forth at TE 6. At the time of the cleaning the dumpster shall be free of any trash and the drain plug removed during cleaning. Scheduled cleaning of solid waste containers, shall be accomplished when directed by the COR within an eight (8) hour time frame. Contractor shall maintain the dumpster cleaning area; free of paper, solid waste, grease etc, at all times. If drain becomes clogged Contractor shall notify COR by phone. Solid waste containers shall be cleaned inside and outside with high-pressure steam, soap, disinfectants, detergents, and water that will thoroughly clean all surfaces, especially cooking grease (IWA Technical Bulletin (TB) MED 530/NAVMED sec. 5-501.13, 5-501.15, 5-501.18, 5-501.19, 5-501.110, 5-501.111, 5-501.112, 5-501.113, 5-501.114, 5-501.115, & 5-501.116. Containers shall be sprayed, after cleaning, with an acceptable disinfectant to eliminate insects and odors. All grease and oil containers shall be cleaned on the outside of the container using a hot, high-pressure water and detergent soap to thoroughly clean all surfaces of cooking grease (IWA Technical Bulletin (TB) MED 530, 5-501.18). All containers shall be cleaned at a designated location on Fort Lee, as directed by the COR and Contracting Officer. Grease containers shall be inspected biweekly for contamination by foreign object or trash being placed into the containers. The Contractor shall remove all contamination and shall report it to the COR. Both the Contractor and COR shall assist in correcting contamination problems with the customer. The Contractor shall provide all equipment (i.e. steam cleaner and/or high-pressure water cleaner with disinfectant) to clean trucks, dumpsters, Contractor provided recycle containers and other equipment as needed in accordance with the provisions of these specifications. The Contractor shall only clean recycling/refuse dumpsters containing food waste, (e.g., containers at dining facilities, cafeterias, etc.) as needed. The Contractor shall provide to the COR/ACOR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP). The Contractor shall provide a Monthly Refuse Container Cleaning Schedule that shall include days of service and driver, each container location, container type, cleaning time, and cleaning method. The Contractor shall furnish replacement solid waste containers for all containers removed for cleaning, painting, maintenance or repair to ensure that collection stations have adequate solid waste containers. The Government reserves the right to swap container cleaning and have the Contractor clean containers at other locations on Fort Lee as long as the number does not exceed the quantity designed in the PWS from week-to-week provided the quantity of weekly cleanings does not exceed the quantity designated in this PWS. Contractor shall be responsible for pick up and disposal of all animal carcasses located in the container in Recycle Center area. The Contractor shall provide this container for the specific purpose of allowing Government personnel to double-bag and place them in the designated container. Contractor shall pick up all carcasses once a week on Wednesdays, unless otherwise instructed by the Contracting Officer or COR. This container shall be cleaned per TE-6.

2.5 Collection Vehicles.

2.5.1 Vehicle Maintenance. The Contractor shall provide vehicles of sufficient size and specifically designed to perform the services required in this contract. Compacting type vehicles shall be used for the pick-up of solid waste from Government-owned and Contractor-owned containers. The Contractor shall provide all vehicles required for the collection of accumulated solid waste including bulky materials and recyclable materials to be transported to a solid waste management facility. A vehicle of sufficient size and design to transport containers for cleaning. Vehicle to handle items not suited for compacting vehicles. Age or operating /mechanical condition of vehicles or vehicle breakdowns will not excuse any disruption of services. To fully maintain performance of all work, if vehicles are to be out of service for more than four hours, the Contractor shall obtain substitute comparable replacement vehicle. All pick-up vehicles shall be equipped with a fire extinguisher of a chemical type, carry and maintain a spill kit in case of accidental releases and an audible backup warning device that shall be subject to the approval of the Installation Safety Officer prior to performance start date. Solid waste collection vehicles shall have automatic or permanent enclosures to prevent spillage of solid waste when contents of the dumpsters and/or container are being compacted along with seals to prevent liquid from escaping from vehicle during compaction. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. The Contractor shall not leave MSW in collection vehicles over twenty-four (24) hours. The collection vehicle operator shall immediately clean up all spills caused during the operation. All operators of Contractor-furnished vehicles shall be licensed by the State and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured. Vehicles shall be painted to present a neat appearance and have the Contractor’s name affixed on both sides of the vehicle. Vehicles shall be kept painted and clean during the entire contract life. All vehicles shall be operated in accordance with installation traffic regulations. If vehicles are communications equipped, equipment shall comply with federal, state and installation frequency regulations from the Network Enterprise Center (NEC).

2.5.2 Unserviceable Vehicles. All vehicles and equipment furnished by the Contractor shall be maintained in proper operating and mechanical condition throughout the performance period of this contract and meet all local, state and federal Department of Transportation safety requirements for that type vehicle. All vehicles shall be equipped with liquid-retaining sumps and seals that are in workable condition at all times to prevent leaking onto the roads or grounds. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (7) calendar days at no additional cost to the Government. The Contractor shall provide maintenance and repair service. No repair of Contractor’s vehicles such as changing motors, transmissions, clutches and drive train parts, truck sump pumps and seals shall be performed on the installation. Vehicle breakdowns will not excuse any disruption of services. Contractor vehicles which become inoperative or breakdown shall be moved off the installation within 4 hours unless other arrangements are made with the COR.

2.5.3 Scales. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

2.6 Special Events/Tasks.

2.6.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide. The Contractor shall participate in Fort Lee Earth Day and National Recycle Day ceremonies to include but not limited to participating in the planning, coordinating, and attendance of such events. Contractor will work with the EMO in planning and coordinating such events. The approximate time involved is 36 hours yearly. The Contractor shall provide educational materials and information about recycling to the Fort Lee Community in order to maximize recycling.

2.6.2 Additional Services. The Contractor shall be required to relocate containers about the base for special ceremonies, small construction projects, security, organizational and unit moves and to satisfy the Command. An estimated overall average of relocations is approximately eight per month. These relocations shall be accomplished, at the approval of the Contracting Officer or COR, not more than eight working hours after the verbal request by phone. Major events requiring refuse and recycling support will be planned two weeks in advance and contractor shall supply service to support event. The contractor maybe requested to place eight (8) CY, thirty (30) CY, or ninety-six (96) gallon recycling containers at the event. In the event of the recycle container being contaminated the Contractor shall treat the container as a solid waste material and notify the COR. The recycle container shall be cleaned by Contractor. Contractor and COR will determine the next course of action for the container. Major events requiring refuse and recycling support will be planned two (2) weeks in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place recycling and refuse containers at the event or locations for the period of time specified by the COR/ACOR. The Contractor when requested by the COR shall provide, within their fixed price, the placement of four (4) each – eight (8) CY solid waste dumpsters, three (3) each – thirty (30) CY solid waste containers, and three (3) each – eight (8) CY cardboard dumpsters for special events. The Contractor shall position all containers within eight (8) working hours after notification by the Contracting Officer or COR. These containers are to be utilized from the total outlined in 4.3.13. The Contractor shall coordinate with Building Recycle Coordinator and/or Building Manager to work towards improving diversion rates. This can include but is not limited to strategic placement of interior and exterior containers and recycling signage. TE #11 Lists Recycle Coordinators name, building number, and number of contractor owned recycle containers being serviced for that building. The Contractor may propose changes in the operations of the recycling portion of this operation, provided the changes assist Fort Lee in meeting the Army’s recycling goals (the Net Zero Waste goals established by the Army). No change will be implemented without prior approval by the Contracting Officer.

2.6.3 Airfields. (N/A)

2.7 Other Events.

2.7.1 Storms and Natural Disasters. (N/A)

2.7.2 Inclement Weather Planning.

2.7.3 Inclement Weather Delay. The Contractor shall collect solid waste and recyclables during periods of inclement weather. The Contracting Officer or COR in cases of unduly severe weather or base closure may authorize exceptions to this when required. When exceptions are granted, the Contractor shall accomplish all collections for each day missed in order to make up missed collections within 24 hours after the severe weather has terminated. If all makeup collections cannot be made in the 24 hours, the Contractor shall submit a makeup schedule within eight (8) working hours to the COR and Contracting Officer for approval. Rescheduling to provide makeup collection shall not be a basis for a claim for additional compensation by the Contractor.

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

2.7.4 Unscheduled Clean-Ups. The Contractor shall remove materials on the ground at collection sites and clean-up unauthorized (illegal) dump sites. Examples may include abandoned property generated from unit moves or barracks clean-ups. The Contractor shall provide the appropriate containers and labor. The Contractor shall collect all solid waste at collection points. The Contractor shall report to the COR all instances of carelessness noted by him on the part of the building occupants in placing of solid waste in containers. The Contractor shall notify the COR of all instances of obvious illegal dumping. The Contractor shall make special pickups from facilities with large quantities of recyclable materials, by appointment. Pickup shall be made within two working days of the request from the tenant. The Contractor shall pick up cardboard from troop barracks and other building residents receiving furniture and other items, including cardboard left by contractors.

2.7.5 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following: military unit moves, barracks/dormitory clean-ups, Air Show, Armed Forces Day, military unit field exercises, Freedom Fest, Family Day, and Single Soldier Day, recovery operations due to natural causes or man-made causes, and military unit deployments. The Contractor shall provide collection containers to adequately manage the waste volume. Unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services within five (5) working days.

2.7.6 Emergency Work. The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.

2.7.7 Installation Closures. The Contractor shall have a Project Manager, designated as emergency essential, to handle refuse collections during installation closures IAW to DFARS 237.76.

2.8 Reports.

2.8.1 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials recycled to include, but not limited to, the following: electronics, bulk metal, paper, cardboard, co-mingled recyclables, Freon, tires, and organics. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, organics, stable waste, landfill/transfer station tipping fees, and percent MSW and recyclable. The Contractor shall turn over to Government the proceeds from the recycle sales. Contractor shall also turn over to the Government a monthly diversion data report not later than the 5th working day of the month. The diversion rate will be based solely on the tonnages paid for under this PWS requirement. Fees and rates will be based on actual receipts and weights tickets from landfill or recycle company where materials are disposed. Sales invoices for recyclable material sold shall be submitted with monthly invoice to COR. The Contractor will retain a percent of gross proceeds from the items sold by the Contractor as recyclable material as an incentive to move a large quantity of recyclable products and promote recycling on the installation, to progressively increase the solid waste diversion rates until achieving zero landfill waste disposal. The diversion rate will only be based solely on the tonnages paid for under this PWS requirement and not any Construction and Demolition disposal amounts the contractor has negotiated separately from this PWS. The percent refunded will be derived In Accordance With (IAW) TE 7. Fees and rates will be based on actual receipts and weights tickets from landfill or recycle company where materials are disposed. The Contractor shall be required to haul the Ordnance Metalworking Facility’s (bldg. 18032) government-owned 30 CY scrap metal container to a metal recycling facility when requested. The weight slips shall be certified by authorized representative of the vendor’s facility. The weight slip shall have truck number and/or designation, roll off, vehicle in addition to date, net weight. The Contractor shall track the date sold, to what vendor, for how much and money rendered. The proceeds from the Metalworking Facility’s (18032) recycle sales shall be turned over to the Government along with a monthly report not later than the 5th working day of the following month. The Contractor shall provide a check made payable to Director of Central Disbursing, with the monthly invoice and mailed to DPW, 825 19 Street, Fort Lee, VA 23801, and ATTN: Budget Support. These recycling proceeds will go into the Qualified Recycling Program (QRP). Since this material is generated from training requirements the diversion numbers will not be included in the contractor’s monthly diversion rate total. The contractor will be reimbursed the same hauling fee as transporting and returning a 30 CY compactor.

2.8.2 Work Control, Records, and Reports Plan (WCRRP). N/A

2.8.3 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR/ACOR.

2.8.4 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.

2.8.5 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.8.6 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

3.0 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE).

3.1 Collection Stations. The DPW has designated collection stations. The Contractor may relocate or combine pick-up stations only after receiving approval from the KO. Contractor shall position all containers to effect that dumping of the same will minimize interference with adjacent parking areas, road and pedestrian traffic, overhead utility lines and other obstruction of vision on corners and the like.