B03 W91CRB20R0019 AMD2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 2 is issued to provide answ ers to questions submitted by industry and revisions to effected documents. Any additional questions submitted w ill be answ ered through a separate amendment. All revisions are highlighted in yellow . The proposal submission deadline reamins the same at 12 June 2020 at 4:00 EDT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB20R0019

X 9B. DATED (SEE ITEM 11)

30-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jun-2020

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB20R0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTURCTIONS TO OFFERORS

D. PROPOSAL SUBMISSION (Section L)

A. INTRODUCTION

The offeror’s proposal shall be submitted by electronic mail. Proposal submissions must clearly identify the RFP number and the date specified for receipt of offers on the subject line, whichever is applicable.

The offeror’s proposal shall consist of four (4) volumes. The Volumes are I – Technical, II – Past Performance, III - Cost/Price, and IV – Solicitation, Offer and Award Documents, and Certifications/Representations. .

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

PROPOSAL SUBMISSION REQUIREMENTS

Offerors are responsible for submitting proposals in a manner to be received by the appropriate Government office designated in the solicitation by the time specified in the solicitation. Any proposal that is received after the appointed deadline is “late” and may not be considered for award.

The proposal shall remain valid for a minimum of one hundred and twenty (120) days and shall not contain classified data/information.

Proposals shall reference the solicitation number in the subject line. Proposals shall be submitted by electronic mail to the following addresses. An email confirming receipt will be provided.

roxanne.barbaris.civ@mail.mil

Proposals shall be received by the Government by 4:00 pm EDT on 12 June 2020.

The page limitation for each proposal volume is listed below.

VOLUME TITLE PAGES

I – Technical 200 II – Past Performance 25 III – Cost/Price No Limit IV - Solicitation, Offer and Award 25 Documents and Certification/Representations

NOTE: The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations. Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

B. PROPOSAL FILES

1. Format The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

Times New Roman font size 12 shall be used. Smaller and alternate font size for tables and figures is acceptable, no smaller than 9-point font.

The following additional restrictions apply:

Each volume in the proposal shall include a copy of the cover letter (letter of transmittal) which includes the solicitation number, name, address, and telephone number of the offeror, as well as CAGE code. Each volume shall also include a title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

Electronic proposal submittals shall be in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, and/or Adobe Acrobat DC.

2. Content Requirement All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The minimum requirements for each Proposal Volume are as follows:

(i) VOLUME I – Technical.

The Technical volume shall be organized into the following Sub-factors. Offerors are cautioned that “parroting” of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or indicate the ability to perform any task in the PWS and will be rated as “Unacceptable”.

(1) Sub-factor 1 – Task Workload Management.

Proposals shall identify how the offeror will accomplish Task Order workload through personnel work assignments by addressing the following:

1) Demonstrate an ability to assign correct personnel by labor category to accomplish tasks;

2) Provide rationale to assign the labor categories to tasks and the expected outcome from such assignments;

3) Outline offeror’s flexibility to provide additional task order support in the event of a surge or quick response requirement within 48 hours of notification.

(2) Sub-factor 2 – Project Management Plan Proposals shall address the following aspects in a Project Management

Plan:

1) Provide approach to recruit, retain, and replace personnel to support the task order, including reach back for quick responses to tasks, as well as an ability to replace personnel quickly.

2) Disclose all contractor team arrangements as required by FAR Subpart 9.6, Contractor Team Arrangements, to include task workload allocation between prime and teaming partners.

3) Describe approach to provide corporate resources necessary to ensure and maintain prime and teaming partner quality levels, training, risk management, and a transition plan in-and-out of services.

4) Provide approach to obtain security clearances for personnel inclusive of potential applicants and comply with DD Form 254 Security requirements.

(3) Sub-factor 3 – Quality Control Plan Proposals shall include a Quality Control Plan that describes the Offeror’s approach for instituting and maintaining a capability to ensure high quality services/products. The Quality Control Plan shall address the following:

1) Management and task controls to assure work is completed while maintaining cost control.

2) Contingency plans for identifying and correcting problems.

3) Steps that would be taken to assure timely delivery of quality products.

4) Provide evidence that Offeror has ISO 9001:2015 certification

(prime contractor only), ITAR registration, and IPC-A-610 Class 3 Certification at the time of proposal submission in accordance with Section 3 of the Performance Work Statement (PWS).

(4) Sub-factor 4 – Staffing The Staffing section of the proposal shall provide evidence that the Offeror can provide personnel that meet the minimum qualification requirements of the resultant contract. The minimum qualifications for labor categories are provided in the Labor Category Descriptions document (Attachment 1). A resume shall be provided for all positions noted as “Key Person” and listed below. Please note that only one KP resume may be required if one person is proposed to meet all KP requirements. All personnel included in the proposal as a “Key Person” are anticipated to fulfill the position at the time of contract award. Any replacement staff for key personnel through the life of the contract shall have equal or more experience than what was proposed by the offeror. No substitutions for education or experience will be permitted.

Offeror’s must propose two key personnel positions listed below:

Key Personnel:

Project Manager Project Engineer

(5) Sub-factor 5 – Experience In order to be considered under this factor, the proposal must confirm that the prime or subcontractor that has experience in the competency area identified in the table below will support the same competency areas if the Offeror receives the resultant award. In accordance with the PWS and all other requirements described in the Solicitation, Offerors shall demonstrate a minimum of 5 years (occurring within the past 5 years) of experience in all of the 5 competency areas listed in the table below. Years of experience are measured by elapsed time of directly applicable experience of the relevant company and not the equivalent accumulated time of personnel on staff.

The Prime Contractor may use both Prime Contractor and Subcontractor experience in any of the 5 competency areas to meet the 5 year experience requirement. The prime contractor must have no less than 2 years of the required experience in each of the five competency areas (see PWS paras 3.1-3.5: mechanical equipment/systems, electronic and electrical equipment/systems, software, system engineering, and instrumentation support and test facilities.

Each of the competency areas listed in Table 5 below shall be addressed in the Experience section of the Technical Volume of the proposal. The Offeror shall demonstrate experience in each PWS reference as identified in Table 5. Offerors shall identify which of the competency areas will be performed by the prime and its major subcontractors.

For the purposes of the proposal and subsequent evaluation, Experience is defined as experience on the part of the offeror, subcontractors, or staff.

Years of experience are measured by elapsed time not the equivalent accumulated time of personnel on staff.

A summary of the experience shall be submitted on the Summary of Experience form (Solicitation Attachment 3) or within the proposal volume.

All of the items included in the Summary of Experience Form must be provided. Each of the topics listed in Table 5 below shall be addressed in the Experience Volume of the proposal. The minimum years of experience required should be noted. NOTE: The contract(s) cited for the Experience Subfactor must also be used for the Past Performance Factor.

Table 5 – EXPERIENCE TOPICS Experience – Minimum of 5 years PWS Reference

3.1 Mechanical Equipment/Systems 3.1.1-4

3.2 Electronic and Electrical Equipment/Systems 3.2.1-4

3.3 Software 3.3.1-3

3.4 System Engineering 3.4.1-4

3.5 Instrumentation Support and Test Facilities 3.5.1-2

(ii) VOLUME II – Past Performance Offerors shall submit Government contracts for the entity (prime offeror and major subcontractor(s)), in performance or awarded during the past five years, from the issue date of this RFP, which are relevant to the efforts required by this

RFP. Major subcontractors are defined as members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort.

Section 1 – Contract Descriptions.

This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number, Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers. If work was performed as a subcontractor, provide the prime contract number and Government POC only. The Government POC should still be requested to complete a Past Performance Questionnaire.

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(f) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(g) Awarded price/cost.

(h) Final or projected final price/cost.

(i) Original delivery schedule, including dates of start and completion or work.

(j) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance.

Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this

RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Past Performance Questionnaire For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to Erin Weber at erin.k.weber.civ@mail.mil and Roxanne Barbaris at Roxanne.Barbaris.civ@mail.mil. The offeror shall include a list of all the POC’s who were sent a questionnaire in the proposal. The POC List shall the following information: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title;

POC Telephone Number; POC E-mail Address; and Date E-Mailed to POC (month/day).

Submissions.

Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded to include the most recent and relevant efforts (performance within the past five years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will not be evaluated either favorably or unfavorably on past performance.

(iii) VOLUME III – Cost/Price The total evaluated price will be the sum of all CLINs on tab “Section B” of the Cost Model spreadsheet tool included in the Solicitation as Attachment 2. In order to be considered for award, all Offerors must complete and submit the completed Cost Model in accordance with the instructions provided therein. The costs for the Firm Fixed Price CLINs and ODCs have been provided for all Offerors and must not be changed.

Offeror cost/price proposals will be evaluated based on the stated criteria in Section M. This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

(1) The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

(2) The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. In order to maintain a minimum level of commonality between proposals, each offeror is required to complete (in entirety) the Cost Model provided as Attachment 2. The spreadsheets contained in the Cost Model tool shall be completed for each year.

All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the cost summary sheets. Each offeror and any subcontractors shall submit both a protected and unprotected copy (showing formulas, etc) of the cost summary spreadsheets as part of their cost/price proposal.

(3) The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof. Provisions for overtime and shift differential charges shall be clearly addressed on a per-hour basis. Bid codes (applicable codes used to identify a labor category in the offerors accounting system), employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the offeror) to support the rates proposed shall be provided. Letters of commitment shall clearly identify the prospective employees’ agreed-to salary/hourly rate and other pertinent conditions of employment. The Offeror and its subcontractor(s) shall disclose the location (Government site or the Contractor site per the PWS) of each proposed labor category’s performance in their respective cost proposal(s). The same detailed support data shall be furnished for all major subcontractors.

(5) Direct labor hours and rates shall be delineated by labor category by contract year for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Technical Volume.

(6) Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed.

(7) An ESTIMATED normalized amount for other direct costs (ODC) and travel has been specified for proposal purposes. Each Offeror is to include these amounts in their proposals. Any material handling and/or G&A is to be applied to ODCs, as appropriate. Since ODCs are an estimated amount that may or may not occur, no fixed fee will be proposed or accepted.

(8) Forward-pricing Rate Agreements (FPRA) shall be clearly documented with agreements and responsible Government officials identified.

(9) Offerors are reminded to identify any uncompensated or partially compensated overtime included in the proposal – per FAR Clause 52.237-10.

(10) Pursuant to the Service Contract Act of 1965, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. The offeror shall provide a crosswalk of the proposed labor categories against the applicable Area Wage Determinations.

(11) Offerors are reminded of the requirements of Section 39 of the Office of Federal Procurement Policy (OFPP) Act (41 U.S.C. 1127, formerly 41 U.S.C.

435), as amended, which limits allowable costs for senior executive personnel compensation to $693,951 per year.

(12) IAW FAR 52.222-46, Evaluation of Compensation for Professional Employees, as part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the Offeror’s ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. The Government is concerned with the quality and stability of the work force to be employed on this contract. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements. Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

(13) For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 26 Aug 2020.

(14) The offeror shall submit a complete breakdown of costs by major subcontractor. A major subcontractor is defined as a member of the offeror’s overall team who is expected to perform 10% or more of the proposed effort.

(15) In accordance with FAR 16.301-3(a)(3) a cost contract can only be awarded when the prospective contractor's accounting system is judged adequate for determining costs applicable to the contract and individual orders.

Therefore offerors will need to submit documentation demonstrating/validating the adequacy of the offeror's accounting system. Each Offeror shall also provide documentary evidence as to the adequacy of its purchasing system in accordance with DFARS 252.244-7001or provide a Purchasing System Review Form in accordance with DFARS 252.244-7001(c). Also, all offerors are required to document that they are financially capable of performing the proposed effort in accordance with FAR 9-104-1(a) & DFARS 253.209-1.

Suitable supporting documentation should include financial statements and auditor's letters. Also please indicate if the Offeror's accounting system has been verified as adequate by the Defense Contract Audit Agency (DCAA) within the last five to ten years. If it was found adequate or inadequate by DCAA, provide a copy of the audit report with the cost/price proposal, if the audit report is older than five years please also provide a letter stating the accounting system has not been changed since the last audit. If Offeror's accounting system has not been found adequate by DCAA, has NOT been examined by DCAA, they must provide the following documentary evidence, in accordance with DFARS 252.242-7006, with respect to Offeror's accounting system with the cost/price proposal:

a) A sound internal control environment, accounting framework, and organizational structure;

b) Proper segregation of direct costs from indirect costs;

c) Identification and accumulation of direct costs by contract;

d) A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives; (A contract is final cost objective.)

e) Accumulation of costs under general ledger control;

f) Reconciliation of subsidiary cost ledgers and cost objectives to general ledger;

g) Approval and documentation of adjusting entries;

h) Management reviews or internal audits of the system to ensure compliance with the Contractor’s established policies, procedures, and accounting practices;

i) A timekeeping system that identifies employees' labor by intermediate or final cost objectives;

j) A labor distribution system that charges direct and indirect labor to the appropriate cost objectives;

k) Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account;

l) Exclusion from costs charged to Government contracts of amounts which are not allowable in terms of FAR Part 31, Contract Cost Principles and Procedures, or other contract provisions;

m) Identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the proposed contract;

n) Segregation of preproduction costs from production costs, as applicable;

o) Cost accounting information, as required

1. By contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and

2. To readily calculate indirect cost rates from the books of accounts;

p) Billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms;

q) Adequate, reliable data for use in pricing follow-on acquisitions; and

r) Accounting practices in accordance with standards promulgated by the

Coast Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

In addition, the Offeror shall provide information regarding the type and version of accounting software used (i.e. Deltek, Quickbooks, etc.) and any audit reports from CPAs or independent accountants/auditors commenting on the adequacy of Offeror's accounting system.

The above accounting system requirement is also applicable to subcontractors as well if the subcontract is awarded on a cost reimbursable basis. If the subcontractor's accounting system is NOT adequate, the prime offeror should consider a T&M or fixed priced award to the sub if the sub's accounting system is not adequate for cost contracts.

(iv) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award Section G – Contract Administration Data Section K – Representations, Certification and Other Statements of Offerors

E. DISCUSSIONS

GENERAL INFORMATION

The Government reserves the right to award without entering into Discussions in accordance with FAR 15.306(a)(3).

QUESTIONS FROM INDUSTRY

Questions and Answers: Scientific and Engineering

Q1: Under Section K, FAR 52.204-8 (page 61 of 89), it references NAICS code for this acquisition is 541330 with a small business size standard is $16,500,000.

However, under Section K, FAR 52,219-1 (page 67 of 89) is references NAICS code for this for this acquisition is 541330 with a small business size standard is $38.5M and under Section M, A. (page 82 of 89), it states the Offerors must be registered in SAM as a small business under NAICS 541330 (Size Standard $38.5M). Please clarify the small business size standard dollar amount for this acquisition.

A1: The small business size standard for this acquisition under NACIS code 541330 is $41.5M (exception for Military and Aerospace Equipment and Military Weapons).

Section K & M are updated to reflect this change.

Q2: Under Section L, D. Proposal Submission, B., 2., (i) Volume I – Technical, (3) Section 3 – Quality Control Plan (page 73 of 89), it states under 4) Provide evidence that Offeror has ISO 9001 certification, ITAR registration, and IPC-A-610

Class 3 Certification in accordance with Section 3 of the Performance Work Statement (PWS). Question: Can the Offeror use their Subcontractor ITAR registration and IPC-A-610 Class 3 Certification to meet this requirement? Or does it have to be the Prime Contractor who has this evidence for the ITAR registration and IPC-A-610 Class 3 Certification? Can the government limit the certification requirement to ISO 9001 certification at proposal submittal and recommend that ITAR and IPC-A-610 be performed within six months of contract award due to the state department requiring sponsor for ITAR and specific Quality certification requirement? Please clarify.

A2: The Prime contractor is required to have ISO 9001:2015 certification. ITAR registration, and IPC-A-610 Class 3 Certification requirements can be met by the Offeror's subcontractor or the Prime contractor. All certifications are required to be in place at the time of proposal submission. Section L and PWS Section 3.0 have been updated.

Q3. Under Section L, D. Proposal Submission, B., 2., (i) Volume I – Technical, (5) Section 5 – Experience (page 74 of 89), it states, Offerors shall demonstrate a minimum of 5 years (occurring within the past 5 years) of experience in all of the 5 competency areas listed in the table below. Question: Can the Prime Contractor use their Subcontractors experience in any of the 5 competency areas to meet this requirement and can we use both Prime Contract and our Subcontractors experience in of one of the competency areas to meet the five year experience requirement?

A3. Yes, however, the proposal must confirm that the prime or subcontractor that has experience in the competency area identified in Table 5 will support the same competency areas if the Offeror receives the resultant award. The prime contractor must have no less than 2 years of the required experience in each of the five competency areas (see PWS paras 3.1-3.5: mechanical equipment/systems, electronic and electrical equipment/systems, software, system engineering, and instrumentation support and test facilities. Section L has been updated.

Q4: Under Section L, D. Proposal Submission, B., 2., (i) Volume I – Technical, (5) Section 5 – Experience (page 74 of 89), it states, Offerors shall demonstrate a minimum of 5 years (occurring within the past 5 years) of experience in all of the 5 competency areas listed in the table below. Questions: If our experience is in multiple contracts for one of the 5 competency areas to meet the minimum of 5 years experience, can we use multiple contracts in order to meet this requirement for each 5 competency areas? For Example Contract 1 has a period of performance for 3 years and Contract 2 has a period of performance for 2 years, could we use 2 contracts under 3.4 System Engineering Topic to meet this requirement? Can we use IDIQ level combined task order performance to meet the five year requirement since task orders were issued for less than five years?

Please clarify.

A4: Multiple contracts can be utilized to satisfy competency areas. Intent is merely to assure that the offeror has been working in the competency area for at least 5 years.

Q5: Under Section L, D. Proposal Submission, B., 2., (i) Volume I – Technical, (5) Section 5 – Experience (page 74 of 89), it states, Offerors shall demonstrate a minimum of 5 years (occurring within the past 5 years) of experience in all of the 5 competency areas listed in the table below. Question: Considering the size standard for the RFP of $16.5 M, would the government consider limiting the Experience and Past Performance to three of the five competency areas?

A5: No change is being made to the requirements. See question 1 and 3.

Q6:Under Section L, D. Proposal Submission, B., 2., (iii) VOLUME III – Cost/Price,

(15) (page 79 of 89), it states, Each Offeror shall also provide documentary evidence as to the adequacy of its purchasing system in accordance with DFARS 252.244-7001. Question: Given the small business size for this acquisition and DCAA not auditing companies with more than $50 M in revenue for purchasing system, can you remove the requirement to provide evidence of an adequacy of its purchasing system. Or can the Prime Contractor use their subcontractors evidence of an adequacy of its purchasing system to meet this requirement?

A6: Solicitation Section L, Volume III has been updated.

Q7: We request that the proposal be extended for 30 days after the questions are answered allowing us to respond to the RFP.

A7: The Proposal due date is being extended to 12 June 2020 at 4:00 pm EDT.

Q8: In Section L, Volume III - Cost Price, the solicitation states that "The offeror and its subcontractor(s) shall disclose the location (government site or the contractor site per the PWS) of each proposed labor category's performance in their respective cost proposal. In reviewing the PWS, there is not enough detail to make this determination. There are several labor categories that have the statement that "provide mechanical engineering design (as an example) support on an as-needed basis. This may require a local hire be placed at the Government facility." In other areas of the PWS, it is stated that "The contractor shall provide on-site support on an as-needed basis." Please clarify what labor categories are required to be located on-site and what labor categories are required to be located off-site, as the PWS does not provide this clarity.

A8: Location has been removed from the Cost Model Spreadsheet.

Q9: The cost model presents an Annual Productive hours as 1500 hours. The instructions Word document provides clarification in NOTE 7 of "For purposes of this solicitation, Annual Productive Hours are 1,500 hours per worker, with applicable adjustments made for each category." This is the FTE in the spreadsheets. What are the applicable adjustments?

A9: Some of the labor categories require less than 1500 hours and some require more.

Please propose in accordance with the stated hours in the Cost Model. The cost model has been updated.

Q10: The cost model presents an Annual Productive hours as 1500 hours. The instructions Word document provides clarification in NOTE 7 of "For purposes of this solicitation, Annual Productive Hours are 1,500 hours per worker, with applicable adjustments made for each category." This is the FTE in the spreadsheets. A normal FTE work year is 2080 / 2088 hours. Normally leave and holidays account for 200 - 240 hours, which would establish productive hours of 1880 - 1840. This is in excess of the1500 productive hours. Does the Government expect offerors to price 580 leave and holiday hours to equal a normal work year of 2080 hours?

A10: The Government is not soliciting for a full time equivalent workforce. Please propose hours in accordance with the Cost Model. The cost model has been updated.

Q11: The cost model presents an Annual Productive hours as 1500 hours. The instructions Word document provides clarification in NOTE 7 of "For purposes of this solicitation, Annual Productive Hours are 1,500 hours per worker, with applicable adjustments made for each category." This is the FTE in the spreadsheets. However, the solicitation states in 2.5.1 Normal Hours of Operation, that "Established working hours are 7:00 a.m. until 4:30 p.m., Monday through Friday, excluding alternate Fridays and Federal holidays..." Additionally, in the same paragraph, "All employees shall be available during core hours."

This is a direct conflict as 1500 productive hours do not allow the contractor to meet the requirements of 2.5.1. Please clarify.

A11: PWS 2.5.1 simply states the normal hours of operation at ATC. Since there is no full time work being solicited, workers would not be required to work for the entire time everyday.

Q12: Change ISO 9001:2008 to ISO 9001:2015 (4 places) A12: PWS Section 3.0 and Section L have been updated.

Q13: The solicitation states that the contractor shall maintain evidence of ITAR registration, and address workmanship quality through compliance with the provisions of the IPC-A-610 (latest version)… Is the Prime contractor required to have IPC -A-610 Class 3 Certification / compliance, or can a subcontractor meet that requirement?

A13: See Question 2.

Q14: There is a reference to Attachment 6 (assuming it is the ISO standard) there is no need to include an attachment 6.

A14: The PWS was changed in section 3.0 Performance Requirements.

Q15: The solicitation states "Documentation as described in Clause 4.2.1(a-d) of ISO...." request this statement be revised to read Documented Information as described in clause 7.5.

A15: The PWS was changed in section 3.0 Performance Requirements.

Q16: The Solicitation states "The Contractor shall perform design work in a preapproved software design application that is compatible with ATC's in-house design package(s)." Please provide the design applications that are compatible or provide the ATC in-house design package(s).

A16: ATC currently requires PCB designs in Altium 20.1 and all other mechanical design work in Solidworks 2020. At such point as ATC determines the need to upgrade these tools, contractor may be required to upgrade as well to maintain compatibility.

Q17: The solicitation states "An Acrobat PDF file shall be created to capture the signatures for submission." is it intended for this to be a scanned written signature or are electronic signatures acceptable A17: Scanned written signatures and electronic signatures are both acceptable.

Q18: The Solicitation states "In order to be considered for award, Offerors must be registered in the System for Award Management (SAM) as a small business under NAICS 541330 (Size Standard $38.5M). https://www.sam.gov" recommend that it be changed to read (Size Standard $41.5M) A18: See question 1.

Q19: The font and size are not stated. Recommend Times New Roman 12.

A19: Times New Roman Font Size 12 is specified. Section L has been updated.

Q20: The PWS states that the procurement will likely result in less than $1M per year. Are there any core positions / LOE that are required for the life of the contract?

A20: Currently there are no CORE positions for the life of the contract. This is an IDIQ contract that is driven by individual task requirements that arise.

Q21: The solicitation states: "A resume shall be submitted by the offeror for all key individuals to be involved with this contract. Key positions are: Project Manager and Senior Project Engineer." The cost spreadsheets lists 3.33 FTEs for the Project Manager and 1.33 FTEs for the Senior Project Engineer. Further, the cost instructions state "1 FTE = 1 employee". Is the Government requiring offerors to provide 4 Project Managers (3 full time and 1 part time) and 2 Senior Project Engineers (1 full time and 1 part time)?

A21: No. The hours in the cost model are provided as an estimation. A more definitive estimation will be provided for each task order. The cost model spreadsheet has been updated.

Q22: The solicitation states: "Each offeror shall complete (fill-n and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission." The clause itself does not contain an acknowledgment statement, or that we are required to provide anything. Do we include a statement in the cover letter?

A22: An additional acknowledgement statement is not required.

Q23: Table 5. Should PWS paragraph 3.4.4 be for Systems Engineering on-site support requirement be included here? Similar requirement for on-site support required in Table 5 for sections 3.1, 3.2, 3.3, and 3.5.

A23: Yes, the Table 5 PWS reference entry for Experience Topics under 3.4 System Engineering should read 3.4.1-4. Table 5 has been updated.

Q24: There is no mention of an Industry Day. Is there a planned Industry day?

A24: An industry Day will not be held.

Q25: The government includes FAR 52.204-8 (Annual Representation and Certifications) in Section K of the solicitation (pg. 61 of 89) which lists the small business size standard as $16,500,000 for this acquisition. However, in section M

(pg. 82 of 89) the government requires offerors to be registered in SAM as a small business under NAICS 541330 under the size standard of $38.5M. The current military exemption for NAICS 541330 lists the small business size standard at $41.5M. Will the government please clarify that offerors must be registered in SAM as a small business under NAICS 541330 (Size Standard $41.5M)?

A25: See Question 1.

Q26: Per Section L, Volume II, Past Performance, the government is asking that offerors submit a Past Performance Questionnaire for each contract listed in this volume. Per Section M, Factor 4, Past Performance, the government may use data obtained from “other sources including data in Government files which may include the Excluded Parties List System (EPLS), Defense Contract Management Agency (DCMA), Program Management (PM) Team, Federal Past Performance Information Retrieval Systems – Report Card (PPIRS-RC), which includes Contractor Performance Assessment Reports (CPARS) or data obtained through interviews with personnel familiar with the contractor and their current and past performance government contracts for same or similar services that are relevant and recent.” In lieu of offerors submitting Past Performance Questionnaires, will the government accept the submission of current CPARS as part of our proposal package?

A26: No, Past Performance Questionnaires remain a requirement of the solicitation.

Q27: There is no required delivery date for proposal submission in the Solicitation. Will the government specify the required delivery date and time on the SF 33?

A27: Solicitation Section L has been updated.

Q28: The paragraph states “The following are considered key personnel by the Government: Project Manager and Senior Project Engineer”. The Labor Cost Detail tab of the Cost Model identifies 3.33 FTEs for the Project Manager – Key Person. Will only one of the Project Managers be a Key Person?

A28: Any personnel identified as Project Managers are considered key personnel. The cost model spreadsheet has been updated.

Q29: Paragraph (Para 4.1.3 Facility Clearance & Attachment 4, DD 254) states “The Contractor shall possess a TOP SECRET Facility Clearance either as a prime Contractor OR through subcontracting partnerships as prescribed by the DD Form 254, Contract Security Classification Specification at the time of proposal.” However, Attachment 4, the DD 254, indicates a facility clearance of Secret is required. Will the government clarify what facility clearance is required?

A29: The PWS was updated and the DD 254 stands at “Secret”.

Q30: Section I includes FAR Clause 52.222-17, Nondisplacement of Qualified Workers. On October 31, 2019, President Trump issued an “Executive Order on Improving Federal Contractor Operations by Revoking Executive Order 13495” which requires the “Secretary of Labor (Secretary), the Federal Acquisition Regulatory Council, and heads of executive departments and agencies . . . , consistent with law, [to] promptly move to rescind any orders, rules, regulations, guidelines, programs, or policies implementing or enforcing Executive Order 13495. This FAR Clause falls under that revoked Executive Order. Will the Government please remove this FAR Clause from the contract?

A30: As a matter of law, the current nondisplacement regulations technically remain in effect until the Department of Labor formally rescinds them pursuant to statutory ruling making rules.

Q31: Solicitation Attachment 3 is named “Experience Evaluation Questionnaire”.

The included file for this attachment is titled “Solicitation_Attach_3_Summary_of_Experience_Form”. Is the correct attachment included or does page 60 have the incorrect Document Name?

A31: Solicitation Section L, Volume II – Past Performance has been updated.

Q32: The Paragraph (Para 52.204-8 Annual Representations and Certifications (MAR 2020) & (52.219-1 Small Business Program Representations (MAR 2020) – Alternate I (SEPT 2015) (b)(1) ) states: “(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541330. (2) The small business size standard is $16,500,000.” Pg 67 52.219-1 (b) states: “(1) The North American Industry Classification System (NAICS) code for this acquisition is 541330. (2) The small business size standard is $38.5M.” Will the government correct both paragraphs to reflect the August 2019 SBA NAICS code 541330 with the Military and Aerospace Equipment and Military Weapons exception size standard of $41.5M?

A32: FAR Clause 52.204-8 and 52.219-1 have been updated to reflect a small business size standard of $41.5M.

Q33: Section L, Paragraph A. states that “The first page of the proposal must contain the information described in FAR 52.212-1(b)” and lists 11 items that must be on the first page of the proposal to include the technical proposal, past performance information and Representations and Certifications. All of this information cannot fit onto one page. We believe that FAR 52.212-1(b) refers to all items that need to be included in a proposal. Will the Government please clarify this requirement? Will the Government please identify what it considers the “first page” of the proposal? Is that the cover letter, title page of one of the volumes, or something else?

A33: Solicitation Section L. has been updated.

Q34: No font type or size requirements are listed for the proposal submission. Is any font type and size allowable or will the government assign its desired font for the proposal? If the latter, we recommend Times New Roman, 11 point, with no smaller than 9 point allowable for tables and figures. Para 2 states: “The table of contents shall list sections, subsections and page numbers.” Will the government allow the table of contents to only show two (2) levels?

A34: Section L has been updated. The requirements for the table of contents remain unchanged.

Q35: Section L states: “All personnel included in the proposal as a “Key Person” are anticipated to fulfill the position at the time of contract award. Any replacement staff for key personnel through the life of the contract shall have equal or more experience than what was proposed by the offeror. No substitutions for education or experience will be permitted.” Section M states:

“The Staffing Sub-Factor will be rated as Acceptable or Unacceptable in accordance with Table 4 below. Proposals will be evaluated on whether or not the proposed key personnel met the requirements listed for each position in the…