W91CRB16R0007_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose if this Amendment is to:

1. Update PWS 5.5 to add more informaiton about the AV Services.

2. Update Section L to include the Corporate Experience page limit.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB-16-R-0007

X 9B. DATED (SEE ITEM 11)

22-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jan-2016

CODE

ACC - APG - W91CRB

6001 COMBAT DRIVE

ABERDEEN PROVING GROUND MD 21005-1846

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-16-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Furniture and Ancillary Work

Office of the Administrative Assistant to the Secretary of the Army Real Estate, & Facilities – Army (REF-A)

PART I

GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES/ INTRODUCTION: The Contractor shall provide all necessary resources to provide expertise in the area of comprehensive furniture management/design/layout and procurement for Department of the Army, Real Estate and Facilities (REF-A) Directorate as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2. BACKGROUND: Army (REF-A) is responsible for the labor, materials and resources to manage, plan and administer a comprehensive real estate and facilities program to the Department of the Army within the National Capital Region (NCR). They are in need of furniture and ancillary service to include project management, design service, furniture procurement and reconfiguration services, as well as any related support that involves a full space management program for over four million square feet of space within the Pentagon, leased facilities, and military installations located in the NCR. Customer service is a major part of REF-A’s mission and it is critical that they receive/offer the most proficient staff and effective methods of project execution

1.3. OBJECTIVES: To obtain project management, design, furniture procurement and reconfiguration support to assist in the execution of renovation/alteration projects.

1.4. SCOPE: The Scope of this contract is to obtain services to assist REF-A in managing its short and long term planning efforts. Contractor shall provide all personnel, equipment, transportation, tools, materials, supervision, supplies, other items and services necessary to provide a Turnkey Solution that includes, but not limited to furniture, fixtures, equipment (FF&E), Procurement, Project Management, Interior Design, Transition Planning/Storage/Physical Relocation, Audio Visual (AV), Security Services, and other ancillary services/products related to REF-A project requirements within the scope of this contract as detailed in the individual task orders

1.5. PERIOD OF PERFORMANCE (POP): The ordering period shall be for five years from date of award. All task orders will be negotiated and each task order will include a period of performance which varies according to the task order.

1.6. GENERAL INFORMATION:

1.6.1. QUALITY CONTROL (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means by which it is assured that work complies with the requirement of the contract.

As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Technical Exhibit I, "Performance Requirements Summary." The quality control plan shall be submitted with the proposal.

The quality control plan shall be submitted to the KO and COR within 5 working days when changes are made thereafter. The Contracting Officer shall provide written acceptance of any proposed change to the Contractor’s QC system.

1.6.2. QUALITY ASSURANCE (QA): The Contracting Officer Representative (COR) shall monitor the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It determines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). As part of the QASP, the Contractor shall perform the following actions: Provide REF-A with electronic files of finalized space plans in .pdf format, conduct a weekly status update meeting with designated REF-A point of contact (POC), provide monthly status reports (to include details regarding project progress, cost, and timeline), provide punch list reports to REF-A space manager at completion of projects, as applicable. See attached QASP for specific surveillance information.

1.6.3. RECOGNIZED HOLIDAYS: Contractors shall not be required to provide on-site support services on Federal Holidays. Contractors shall be required to follow their respective company policy in regards to holiday and leave reporting. The following days in each calendar year are identified as Federal Holidays:

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.6.4. HOURS OF OPERATION: Unless otherwise specified in the individual task order(s), Majority of the work will be performed during normal duty hours 0700-1700. There may be times that the Contractor shall be required to perform after normal duty hours.

1.6.5. LOCATION/PLACE OF PERFORMANCE: Project location varies by individual projects. In general, the locations are Army Leased, Federal, or military installations within the NCR. Specific project location or place of performance will be identified in each individual task order. The Contractor shall be required to make site visits to project locations and attend meetings at the REF-A office. REF-A may request the Contractor’s senior leadership participation in meetings for highly sensitive projects. Site visits will be allowed for phase I design task orders.

Specific site visit information will be addressed on the specific phase I task order request for proposal. Phase II task orders will use the information gathered on the phase I task order site visit.

1.6.6. TYPE OF CONTRACT: The Government contemplates award of a Firm Fixed Price, multiple awards Indefinite Delivery / Indefinite Quantity contract. A cost CLIN will be included for other direct costs.

1.6.7. SECURITY REQUIREMENTS:

1.6.7.1. This is an unclassified contract. The Contractor shall ensure all personnel are capable of meeting the criteria for a background investigation and the ability to obtain a Government issued identification badge.

Contractor personnel required to make frequent site visits must obtain a Pentagon Building Pass. This requires completion and approval of DD Form 2249 (Temporary/NCIC Request).

1.6.8. PERSONAL IDENTITY VERFICATION (PIV):

1.6.8.1. The Contractor and its employees shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and OAA.

1.6.8.2. In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation was completed in the last ten (10) years, all Contractor employees will be subject to a background investigation conducted by the Government.

1.6.9. VISIT NOTIFICATIONS: If the Contractor is not cleared through DISCO, the Contractor shall submit a signed visit request on company letterhead stationary through the Government COR. The request will include the full name (last, first, middle), date of birth (MM/DD/YYYY), place of birth (city, state, country), citizenship, type of last investigation and date last investigation was completed, if any and will be the subject of a National Crime Information Center (NCIC) check prior to beginning work.

1.6.10. NON-DISCLOSURE STATEMENT: All Contractor employees full-filling the requirements of this contract, are required to read and sign a Nondisclosure Statement, prior to beginning work. Performance of this contract may require the Contractor to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the Government or others.

1.6.11. ACCESS CREDENTIALS:

1.6.11.1. The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card; DD Form 1466, DoD Building Pass; Kastle Key Systems) issued to the Contractor employee by the Government is not lost or misplaced and is not used by unauthorized persons. No access credentials issued to the Contractor by the Government will be duplicated.

1.6.11.2. The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.6.11.3. Multiple occurrences of loss or damaged access credentials will be reported to the Contracting Officer.

When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due the Contractor.

1.6.11.4. The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the OAA Security Office.

1.6.12. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Contractor employees with assigned duties requiring on-site performance must meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities must meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications. The Contractor shall maintain a professional presence in appearance and performance, acceptable for high level executive level briefings.

1.6.13. ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

1.6.13.1. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel.

1.6.13.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.13.3. iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.6.13.4. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training and adheres to organization's security program.

1.6.14. REMOVAL OF CONTRACTORS FOR MISCONDUCT OF SECURITY REASONS: The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Such removal does not relieve the Contractor of the responsibility to provide sufficient qualified personnel for adequate and timely service. The Contracting Officer will provide the Contractor with an immediate written rationale for removal of any Contractor.

1.6.15. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.16. TRAVEL REQUIREMENTS:

1.6.16.1. Local or long distance travel may be required to various locations within the NCR, and occasionally outside of the NCR, as directed by the Government; local travel within the NCR is non-reimbursable. All travel outside of the NCR must be pre-approved by the Contracting Officer Representative (COR). All off-site travel necessary to complete the tasks shall be conducted in accordance with the Federal Travel Regulation (FTR) and Department of Defense Joint Travel Regulations (JTR). The contract employee is required to document all travel plans to include location, duration, arrangements, purpose and estimated costs. This documentation must be presented to the Government COR for signature prior to commencement of the travel. This documentation shall be included as an attachment to the Monthly Status Report. Any travel taken without the appropriate documentation and prior authorization by the COR may be subject to non-reimbursement. The Government will not process Invitational Travel Orders for the Contractors.

1.6.16.2. The Contractor shall be responsible for accounting for costs appropriately and for maintaining records, including supporting documentation, adequate to demonstrate that costs claimed have been incurred, are allocable to this contract, and comply with applicable cost principles. The Contractor shall submit to the COR copies of receipts and other documentation to support actual travel cost. The COR will disallow all or part of any claim cost that is inadequately supported and failure to provide requested receipts and/or documentation may result in non-repayment of the costs claimed. Specific travel destinations cannot be determined at this time. Travel will be performed at the direction of the Government.

1.6.17. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following function s: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.18. KEY PERSONNEL: The Government considers the Project Manager and Designer key personnel. The Contractor shall identify a Project Manager and Designer who shall be responsible for the completion of projects included in the scope. The key personnel shall have an Associate degree in space management, drafting, graphic design, business management or related field. Key personnel shall have 2-3 years of experience in their field, and demonstrable knowledge and experience in project management, space planning, and furniture/equipment specification. All key personnel shall be proficient in AutoCAD, Adobe, and Microsoft Office Suite. In the event of the replacement of any key personnel, the contractor shall notify the KO in writing, of such replacement and provide the replacement name(s) and telephone number(s) at least 15 calendar days prior to a planned replacement, or within 24 hours after an unplanned replacement. All replacements shall meet the all key personnel qualifications.

1.6.19. SPECIAL QUALIFICATIONS:

1.6.19. 1. The Contractor key personnel shall have in-depth knowledge of OAA, AHS, Real Estate and Facilities processes and the impact of various regulations on DoD space management in order to successfully deliver requirements.

1.6.19.2. The Contractor Key Personnel shall have an understanding of DD Instructions 5305.5 space guidelines, AR 1-21 Army Space Guidelines, DD Form 1450 Space Requirements Data, DOD Part 1- Summary and DD Form 1450-1 Space Requirements Data DOD Part II- Detailed Space Requirements.

1.6.19.3. The Contractor shall perform work using experience and qualified personnel. The Contractor shall provide personnel experienced in the appropriate fields of project management, design, and furniture installation.

All Contractor representatives shall have a minimum of 2 years of experience in their field and proper training/education to perform the tasks effectively.

1.6.19.4. All vendors working in the Polk, Taylor, Hoffman, and Pentagon must be cleared by WHS and PFPA prior to working in the buildings.

1.6.20. The Contractor shall utilize precaution in fulfilling the requirements of this contract to ensure damage does not occur to the building or property within the building. The Contractor shall provide all sufficient and adequate floor protection mats and any transport carts to support Army customer tenant agency moves. The Contractor shall make any necessary repairs, patching, and/or painting for any damages they cause to the lobbies, hallways, walls, or doors associated with the performance of the tasks within the PWS.

1.6.21 Other Direct Costs include: Actual Furniture, Stamped Drawings, Permits, Shipping/delivery, and Other designer cost/fees (costs for work performed by a designer outside the company). Shall be reimbursed at actual cost and without profit.

PART 2

DEFINITIONS & ACRONYMNS

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Reserved

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the performance work statement.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance

2.1.10. Quality Control. Those actions taken by the Contractor to control the performance of services so they meet the requirements of the performance work statement.

2.1.11. Subcontractor. Reserved

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

2.2. Acronyms

AKO Army Knowledge Online AR Army Regulation AV Audiovisual AWG Alterations Working Group CDR Contract Discrepancy Report CMRA Contract Manpower Reporting Act CO Contracting Officer COR Contracting Officer Representative CR Client Representative DPW Department of Public Works FBSC Fort Belvoir Space Chart FFE Furniture, Fixtures and Equipment IAW In Accordance With IT Information Technology LSC Leased Space Chart LSW Logistic Services, Washington MPB Master Planning Board NACI National Agency Check with Inquiries NCR National Capital Region OAA Office of the Administrative Assistant OMB Office of Management and Budget

PIV Personal Identify Verification PM Program Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PSQ Personnel Security Questionnaire PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan REF-A Real Estate Leased Facilities, Army TO Task Order

PART 3.

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. General. Government Furnished Property, Equipment, and Services will be specified on each task order basis since it will vary depending on the TO.

3.2. Data Rights/ Government Property: Any documents, furniture, database and software developed as part of this contract becomes the property of the U.S. Government, and the U.S. Government retains the appropriate rights to all intellectual property (e.g. Patentable items and copyrighted materials) purchased or developed through this effort.

The contractor shall make available to the U.S. Government draft and final copies of all documents/publications based on the work performed under this contract in hard and electronic format as defined by the government. All products, source code and scripts produced and their associated work papers are to be considered the property of the U.S. Government. The contractor shall provide all products and documentation developed in accordance with this contract upon request. All hardware and software purchased under this contract is the property of the Government and mustbe turned over to the Government no later than the end date of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General. The Contractor shall furnish everything needed to perform the tasks noted in this PWS except what is noted in Part 2 above.

4.2. The Contractor shall provide all personnel, equipment, transportation, tools, materials, supervision, supplies, other items and services necessary to provide a Turnkey Solution that includes, but not limited to furniture, fixtures, equipment (FF&E), Procurement, Project Management, Interior Design, Transition Planning/Storage/Physical Relocation, Audio Visual (AV), Security Services, and other ancillary services/products related to REF-A project requirements within the scope of this contract as detailed in the individual task orders.

4.3. The Contractor shall provide all remaining products to the Government upon request.

4.4 The Contractor is liable for all damaged property and for the completion of each project.

PART 5

Specific Tasks

Each project is unique in its requirements, location, timelines, and expenses. As such each project is described in detail with each task order and referenced in each PWS. A typical design and installation project shall be separated into two phases. Phase 1 is the design services which includes producing the furniture designs and the Billing of Materials. Phase 2 is the execution phase which includes procurement, reconfiguration, relocation, disassembly, removal, disposal and installation. The projects within the scope are of high importance and expeditious completion of projects is vital to the execution of the REF-A mission. The contractor shall be tasked to perform work similar to the following:

5.1. The Contractor shall provide expertise in the area of comprehensive furniture management/design/layout and procurement for the Real Estate and Facilities – Army (REF-A).

5.2. PROCUREMENT OF FURNITURE. First, the Contractor shall utilize existing furniture that resides at the Army warehouse(s), and secondly, purchase new furniture if required. The Contractor shall provide furniture selections that are the best value to the Government. The Contractor shall select furniture IAW the PWS and through the Government mandatory sources that is the best value based on quality, delivery time and availability, compatibility with existing conditions, warranty considerations, past performance and flexibility. Government POCs approves the Bill of Materials (BOM) prior to the procurement of furniture.

5.3. ANCILLARY SERVICES WHICH INCLUDES:

5.3.1. Project Management. The Contractor shall provide a Project Manager to ensure the completion of the project.

A monthly status report will be submitted providing status updates on the project.

5.3.1.1. The Contractor shall coordinate with REF-A project lead within the established timeline The Contractor shall coordinate with REF-A project lead on an ongoing basis providing project schedules, floor plans, and status updates. The Contractor shall meet at a minimum three times during the project.

5.3.1.2. The Contractor shall prepare and attend project meetings. The Contractor shall draft meeting agendas with details required to obtain customers requirements. The Contractor representative shall attend meetings on time. The Contractor shall send documentation to REF-A project at least 24 working hours in advance of the meeting. The Contractor representative shall arrive 5 minutes prior to meeting.

5.3.1.3. The Contractor shall provide customer satisfaction with all projects. The Contractor shall ensure that REF- A project lead and the end user receive quality customer service. The Contractor shall provide resolution within 24 working hours of notification from the customer. The Contractor shall provide a log to include the issue, date received, resolution, and date resolved.

5.3.1.4. The Contractor shall provide timely resolution for all problems identified regarding purchasing and/or furniture installation. The Contractor shall immediately notify REF-A project lead of any issues that arise either during the ordering of merchandise and/or furniture installation. The Contractor shall provide resolution within 16 working hours of notification from the customer. The Contractor shall provide a log which includes the issue, date received, resolution, and date resolved.

5.3.2. DESIGN SERVICES:

5.3.2.1. Interior Design Services: This work comprises establishments primarily engaged in planning, designing, and administering projects in interior spaces to meet the physical and aesthetic needs of people using them, taking into consideration building codes, health and safety regulations, traffic patterns and floor planning, mechanical and electrical needs, and interior fittings and furniture.

5.3.2.2. Graphic Design Services: This work primarily engaged in planning, designing, and managing the production of visual communication in order to convey specific messages or concepts, clarify complex information, or project visual identities. These services can include the design of printed materials, packaging, advertising, signage systems, and corporate identification (logos). This industry also includes commercial artists engaged exclusively in generating drawings and illustrations requiring technical accuracy or interpretative skills.

5.3.2.3. Drafting Services: This work comprises establishments primarily engaged in drawing detailed layouts, furniture plans, and illustrations of the location of buildings, structures, and systems.

5.3.3.4. Furniture Manufacturers: Herman Miller, AIS-Matrix, AIS-Mwall, Durran and Mayline. This is not an all inclusive list but it is a guide list of the most common manufacturers based on requirement history.

5.4. FURNITURE INSTALLATION/RECONFIGURATION/RELOCATION: The Contractor shall install, remove and relocate furniture from one location and transfer to another location. The Contractor shall install new furniture or use the existing system furniture components to reconfigure/assemble the furniture.

5.4.1. The Contractor shall follow proper protocol when moving furniture in/out of facilities. The Contractor shall follow the moving guidelines set forth by the facility listing hours, protection and documentation (certificate of insurance, loading dock clearance form, etc.). The Contractor shall provide documentation to REF-A representative and/or property management office, as appropriate, at least 72 working hours in advance. The Contractor shall bring all necessary Protection materials on the move date.

5.5. AUDIO VISUAL (AV) AND SECURITY SERVICES: The Contractor shall be responsible for setting up, installing, operating, testing, and troubleshooting audio and video equipment. Including some minor audiovisual connections such as running cable for a VTC. This shall not be used for anything classified or anything that requires the use of the Secret Internet Protocol Router Network (SIPRNet).

5.6. MINOR MAINTENANCE AND REPAIR SERVICES. The Contractor shall provide the following minor maintenance and repair services for buildings at Fort Belvoir, Taylor Building, Polk Building, Hoffman II, Pentagon, and other leased facilities within 100 miles of the Pentagon.

5.6.1. Panel replacement. The Contractor shall replace/install existing system furniture components or if new material is required to use specifications that is consistent with the existing system furniture components.

5.6.2. Lock replacement. The Contractor shall install interior door locks, swap/replace existing door with manual cipher locks, and replace/install locks located in the systems filing and overhead cabinets.

5.6.3. Electrical. The Contractor shall install/replace overhead ceiling lighting, and repair/replace/install 120v electrical wall power outlets, protect electrical conduit and resolve issues related to the junction box.

5.6.4. Carpet/Paint/Plaster Restoration. The Contractor shall clean/install damaged carpet. The Contractor shall plaster damaged walls and paint the walls the same color that is currently in place.

5.7. DESIGN CODE COMPLIANCE. The Contractor shall ensure that all designs services performed comply with ADA Code – ANSIA11.7, International Building Code, International Fire Code, NFPA 101 Life Safety Code, NFPA National Electrical Code, and all other applicable building, accessibility or life safety requirements. The Contractor shall obtain all required county and state permits.

5.8. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login pag3e of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor, and sub-contractor employees deployed in theater this reporting period (by country).

PART 6

APPLICABLE PUBLICATIONS:

Publications applicable to this PWS are listed below. All Government publications listed below are available via the internet at http://www.apd.army.mil.

Publications:

DD Instruction 5305.5 Space Guidelines. www.dtic.mil/whs/directives/corres/pdf/530505p.pdf AR 1-21, Administrative Space Management, 8 May 1985 FAR, Federal Acquisition Regulation. https://acquisition.gov/far HSPD‐12 Policy Document, v. 2.0.

ADA Code

ANSIA11.7

International Building Code International Fire Code National Fire Protection Association (NFPA) 101 Life Safety Code. (http://www.nfpa.org/codes-and-standards) NFPA National Electrical Code 70 (http://www.nfpa.org/codes-and-standards)

Forms:

DD Form 1450 Space Requirements Data – Part I Summary DD Form 1450-1 Space Requirements Data- Part II Detailed Requirement DD Form 2249 DoD Building Pass Application http://www.dtic.mil/whs/directives/infomgt/forms/index.htm

Technical Exhibit 1 Performance Requirements Summary (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Types of PRS are listed below and specific PRS will be identified with each task order.

Performance Objective

Performance Standard Performance Threshold Incentives/Disincentives

PRS #1 The Contractor shall perform work using experience and qualified personnel (Task 1.6.19.3)

The Contractor shall provide personnel experienced in the appropriate fields of project management, design, and furniture installation

The Contractor representative shall have at least 2 years experience in their field and proper training/education to perform the tasks effectively

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework

PRS #2 The coordinate with REF-A project lead within the established timeline (Task 5.3.1.1)

Contractor shall coordinate with REF- A project lead on an ongoing basis providing project schedules, floor plans, and status updates

The Contractor shall meet at a minimum three times during the project

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework

PRS #3 The Contractor shall prepare and attend project meetings (Task 5.3.1.2)

The Contractor shall draft meeting agendas with details required to obtain customers’ requirements. The Contractor representative shall attend meetings on time

The Contractor shall send documentation to REF-A project at least 24 working hours in advance of the meeting.

The Contractor representative shall arrive 5 minutes prior to meeting

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework.

PRS #4 The Contractor shall assure a very high degree of customer satisfaction with all projects (Task 5.3.1.3)

The Contractor shall ensure that REF-A project lead and the end user receive unparalleled customer service

98% satisfaction rating from the customer. The Contractor shall provide resolution within 24 working hours of notification from the customer. The Contractor shall provide a log to include the issue, date received, resolution, and date resolved

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs

PRS #5 The provide timely resolution for all problems identified regarding purchasing and/or furniture installation (Task 5.3.1.4)

The Contractor shall immediately notify REF-A project lead of any issues that arise either during the ordering of merchandise and/or furniture installation

The Contractor shall provide resolution within 16 working hours of notification from the customer. The Contractor shall provide a log which includes the issue, date received, resolution, and date resolved

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework

PRS #6 The Contractor shall provide furniture selections that are the best value to the Government (Task 5.2)

The Contractor shall select furniture that is the best value based on quality, delivery time and availability, compatibility with existing conditions, warranty considerations, past performance and flexibility

First, the Contractor shall utilize existing furniture that resides at the Army warehouse(s), and secondly, purchase new furniture if required

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs

PRS #7 The follow proper protocol when moving furniture in/out of facilities (Task 5.4.1)

The Contractor shall follow the moving guidelines set forth by the facility listing hours, protection and documentation (certificate of insurance, loading dock clearance form, etc.)

The Contractor shall provide documentation to REF-A representative and/or property management office, as appropriate, at least 72 working hours in advance

The Contractor shall bring all necessary Protection materials on the move date

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs

PRS # 8 The ensure that all work meets Design Code Compliance (Task 5.7)

The Contractor shall ensure that all designs services performed comply with ADA Code – ANSIA11.7, International Building Code, International Fire Code, NFPA 101 Life Safety Code, NFPA National Electrical Code, and all other applicable building, accessibility or life safety requirements

100%, No deviation from standard

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs

Technical Exhibit 2 Deliverable Table

Deliverables are specific IAW each individual task orders. Typical deliverables include:

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

A0001 Quality Control PWS 1.6.1 21 days from contract award 1 Microsoft Word/Excel CO/CR/COR

A0002 Monthly Status Report PWS 5.1

Monthly 1 Microsoft Word/Excel COR

A0003 Furniture Design PWS 5.3.2 Per project Depending on project

Microsoft Word/Excel/ AutoCAD, PDF

CR/COR

A0004 Permits PWS 5.7 Per project 1 each Microsoft Word/PDF CR/COR A0005 Billing of Materials PWS 5.3.2 Per project 1 Microsoft

Word/Excel/PDF

CR/COR

A0006 Excess Parts List PWS 5.3.2 Per project 1 Microsoft Word/Excel/PDF

CR/COR

A0007 List of Existing Parts PWS 5.3.2

Per project 1 Microsoft Word/Excel/PDF

CR/COR

A0008 Procurement/Delivery/Installation

PWS 5.2/5.4

Per project NA NA Project Site

A0009 Maintenance Repair Log PWS 5.6.5

Monthly 1 COR

A0010 CMR PWS 5.7 Annually 1 CMRA Website by 31 October

CMRA Website by 31 October

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

Instructions for submission:

1. The following are instructions for submitting and preparing proposals to include special notices. The proposal submitted for this solicitation is to provide REF-A support as it relates to this requirement which allows furniture and ancillary support service to include project management, design service, furniture procurement and reconfiguration services, as well as any related support within the Pentagon, leased facilities, and military installations located in the NCR. All services shall be in accordance with Performance Work Statement included herein. QUESTIONS SHALL BE SUBMITTED NO LATER THAN 10:00 AM E.S.T. 04 January 2015 to LABINOT.SHABANI.CIV@MAILMIL Questions received after the specified times will not be addressed. The Government reserves the right to respond to follow-on questions if it is in the Government’s best interest to respond and by doing so results in a better acquisition outcome.

1. The Government will only accept proposals by electronic mail (email) consisting of the Parts I - III identified in the table below.

Part Tab Subject Format

I A Cover Letter Narrative Adobe (.PDF) I B CLIN Pricing Adobe (.PDF) I C Annual Representations and Certifications Adobe (.PDF) I D Solicitation Amendments (SF 30) Adobe (.PDF) II A Technical Approach Narrative Microsoft Word Document II B Corporate Experience Microsoft Word Document

II

C Personnel Credentials, Experience, Resumes, and

Qualifications Narrative

II

D Past Performance Narrative and Relevant Example

Project Descriptions Microsoft Word Document

III A Price/Cost Narrative Microsoft Word Document III B Price/Cost Spreadsheet Microsoft Excel

2. If an Offeror is unable to attach all proposal Parts and Tabs to a single email due to system constraints; then, send multiple emails with separate Parts and Tabs. However, for each email sent include in the subject line: Offeror’s Name, Proposal #, and indicate 1 of x, 2 of x, etc where x is the number of emails the Government should expect to receive from the Offeror.

3. Microsoft Excel files shall not contain any hidden cells, hidden sheets, locked formulas, or access data from any files that are not included with the proposal package. To avoid rounding extension errors enable Excel’s Precision as Displayed functionality.

4. Offerors are responsible to ensure electronic attachment files are virus free and functional.

5. Submit proposal to Contract Specialist, Labinot Shabani at email address labinot.shabani.civ@mail.mil with a Carbon Copy (CC) to Contracting Officer, Donna Bader at email address donna.j.bader2.civ@mail.mil.

6. Offerors may contact Contract Specialist, Labinot Shabani at (410) 306-2856 to confirm Government receipt of electronic proposals.

Proposal Submission Requirements.

1. Offerors shall submit all information for evaluation with the initial proposal. The table below reflects the attachment number and page limitations.

Part Tab Subject Page Limit I A Cover Letter Narrative 2 I B CLIN Pricing As Applicable I C Annual Representations and Certifications As Applicable I D Solicitation Amendments (SF 30) As Applicable II A Technical Approach Narrative 30 II B Corporate Experience 20

II

C Personnel Credentials, Experience, Resumes, and Qualifications

Narrative

II D Past Performance 10

III A/B Price/Cost No Limit

2. Microsoft Word and Excel pages shall not exceed 8.5 inches in width and 11 inches in length. Microsoft Word and Excel page set up constraints include using Times New Roman 12 point font, one-inch margins (top, bottom, left and right), and each attachment page numbered consecutively.

3. Proposal pages inclusive of acronyms, appendices, cross-reference definitions, indexes, matrices table of contents, pullouts, resumes, and schedules, shall not count against page limitations cited above. Pages that print on both sides will count as two (2) pages unless the page content is one of the aforementioned proposal pages.

4. The Government will not read or consider any information on pages in excess of the above page limitations.

Pages exceeding the limitation will be removed from the proposal prior to evaluation.

5. Proposal content shall address in sufficient detail every aspect the Government intends to evaluate. Content should provide clear, concise convincing documentary evidence in support of any statements relating to the promised performance. The Government does not desire excess verbiage, unnecessary and elaborate brochures, or lengthy, repetitious, disorganized presentations beyond that sufficient to present a complete and clear proposal. All Offerors are reminded that unsupported promises to comply with the contractual requirements will not be sufficient.

Proposals must…